13 Best Apps to Manage Staff Tasks and Responsibilities

Top 13 Staff Management Checklist Apps

1. Xenia- Best Staff Management Checklist Software

Xenia is a staff management checklist app specifically designed with mobile accessibility in mind. Its integrated custom features allow managers to efficiently complete checklists and tasks while on the go.

Our all-inclusive task management software enhances visibility across all activities, expedites communication, and streamlines work processes. By using our end-to-end digital checklist software, users can create individual work orders for each issue, ultimately transforming project management by increasing accountability across the board.

With Xenia, managers can easily log and track issues, access a knowledge base filled with best practices and solutions, and automatically generate and retain records and manuscripts—all of which significantly boost management efficiency.

Businesses can swiftly create, assign, track, and manage tasks of all kinds, thanks to our highly effective task and order management software. 

Regardless of your structure or hierarchy, tasks performed by Xenia provide unmatched efficiency for everything, no matter the size of your team!

Xenia Best Features

Customizable Checklist Templates

Once you've signed up, you can start your tracking journey by choosing a checklist. Our A.I.O software enables you to generate checklists or utilize customizable templates to maintain consistency across various divisions or departments, thereby streamlining procedures.

With access to over 500 free templates in our library, you can quickly start operating like a pro. If you already have existing forms and processes, you can digitize them in Xenia in just seconds. So whether you’re looking to create a checklist for a daily task or need a robust form for a specialized project, Xenia has got the tools to put you on the right track!

Bonus: Users can attach visual proof with photos and descriptive notes for any checklist item!

Once your checklists are set up, use the task assignment and delegation feature to assign tasks to each team member, ensuring everyone is informed and up to date with the tasks in their pipeline.

This streamlined approach allows the entire team to stay focused and updated resulting in faster completion rates and higher efficiency. 

Real-Time Collaboration with Checklist-centric Task assignment

You have your checklists in place, but are unsure if they are being followed? Or, how to assign tasks from the checklist itself? Xenia's real-time collaboration and task assigning feature puts you right at the center of all operations, giving you a real-time view of your team members' work.  

This is particularly beneficial for multi-location storefronts allowing them to address issues on the spot, enhance coordination, and maintain a high level of standards across each location. 

How?

If a store in New York completes its daily inventory check, you’ll know immediately, just as you will if a store in Chicago misses a critical step.

Submission and Approval Workflow

Simply completing a task isn’t enough—ensuring it’s done correctly is essential. 

Xenia’s submission and approval workflow is designed for this exact need. For instance, when workers complete SOP checklists, they must undergo a final review by a supervisor before being marked as complete. This process ensures that every step is followed according to strict protocols.

With mobile access, your team can stay connected to the schedule from anywhere, allowing for proactive maintenance management that prevents issues before they escalate, keeping your properties running smoothly and guest satisfaction high.

24/7 Communication with Advanced Reporting

You can manage and track your employees' tasks and responsibilities only when you establish an efficient communication system among them. Thanks to our integrated chat feature, now your team and you can always remain in touch with each other. Whether it’s a one-on-one or a group announcement - you can do it all from within the platform. The mobile accessibility feature adds the cherry on top!

Furthermore, you can easily use to track the efficiency of your team and their turnover by using our reporting tools. Besides having a comprehensive view of all your tasks, you get to stay informed with real-time task status updates for effective monitoring. This way, you can easily identify your star performers, measure employee productivity, and help them become their best version by overcoming blockers.

Pricing

• Free Forever: Free trial for up to 5 users
• Starter: $99 / month for 15 users
• Premium: $199 / month for 15 users with unlimited access to all the core features
• Custom: Need something tailored to your organization? 

Book a call to get your quote.

2. Nifty

Nifty streamlines team operations by integrating and centralizing task management, communication, and client collaboration into a single tool. For project management software, this staff management checklist app is an excellent choice. Assigning tasks to team members, setting priorities, and setting goals are all possible with this task management tool.

You can alter your workflow by adding, renaming, and rearranging task lists. The task board by default displays three lists. An automatically generated task is moved to the Completed column as soon as you press the Complete button on it.

Activities can range from easy things to accomplish to complex goals with several components. Additionally, you may use the lightning bolt symbol in the top right corner of the screen to select which list or lists on your board are automatically generated. 

Include headings, deadlines, assign subtasks, and file attachments. Nifty gives team members a place to virtually collaborate on ideas and aggregates their opinions in a comments section that is attached to each job.

Nifty Best Features

• Task Assignment and Management: The ability to designate jobs with high, medium, and low priority levels helps employees better organize their workload and rapidly determine which projects require their immediate attention.

• Nifty AI: Use Nifty Orbit AI to streamline workflows by producing custom documents, great projects, and tasks that are clearly defined from discussions.

• Create Forms: When a response is received, create a Task and populate Custom Fields. Send messages in the Project Discussion section with the answers you provided on the Form.

Pricing

• Free: $0 forever, unlimited members
• Starter: $39 per month, billed annually
• Pro: $79 per month, billed annually
• Business: $124 per month, billed annually
• Unlimited: $399, billed annually

3. Any. do

You can use Any.do, a staff management checklist app for creating checklists, for both personal and professional purposes. The application is quite well-designed and has an easy flow to it. Making task-based lists to increase productivity is a great idea.

The Any. do interface is free of unnecessary bells and whistles. It's an intuitive and simple-to-use platform. To assist users keep organized, the software provides a variety of views, such as a list of all tasks, a view of the current day, and a view of the next seven days. You can keep chores distinct (personal and work tasks included) by creating as many lists as you need under the List menu.

You can add tasks, subtasks, notes, tags, and reminders to as many lists as you need. Any. do's recommendations function, which slides down the right side of the page, is another useful element. It's simple to drag the idea over and add it to your list. Super easy to use.

Any.do Best Features

• Workflows: Find out how your project is doing overall, and what everyone is working on right now, and make sure the clock is running.

• Tasks: Keep all work details in one location. It's simple to manage if you use notes, attachments, deadlines, and subtasks.

• Team Collaboration: Assign assignments and use comments to check in with your team to make sure everyone is doing their work.

Pricing

• Personal: Free
• Premium: $4.99/ per month/ billed annually

4. monday.com

monday.com is an excellent staff management checklist app since it has eliminated the complexities that come with such software in exchange for simple, visually understandable layouts that help clarify the order of work for various tasks and project progress. 

It is far more dynamic and aesthetically pleasing than a straightforward spreadsheet for task management because of its many extra features and highly configurable interface, which is as easy as using a spreadsheet.

You can show your project data and easily assess your work with the software's message boards, task management boards (which track recurring tasks, dependencies, and progress), and a few simple-to-read visualizations. By uploading and attaching, members can work together.

Configuring this staff management checklist app is simple. Plan your calendars and project timetables using monday.com. You can also store all of your team discussions, briefs, and files in one central location. 

Monday Best Features

• Automate: Automate repetitive chores to save up time for important work. Set due dates, prioritize your tasks, and quickly check the status of each.

• Collaborate: Assign assignments, work together, and instantly alert colleagues to status updates. Quickly close the feedback loop.

• Transform: Workflows, dashboards, processes, and automation are all customizable, allowing you to handle your workload however you see fit.

Monday Pricing

• 14-day free trial + free plan available
• Paid Plan: $8/user/month (billed annually)

5. Basecamp

Project tracking can be made easier with Basecamp, an online collaboration and staff management checklist app. It helps you centralize project work, use fewer external communication tools, and increase organizational transparency with features including chat rooms, message boards, to-do lists, and card tables (Kanban boards).

The project's card table area will assist you in creating and managing task flows if you use Kanban. A shout-out to the triage status in this view, which aids in gathering tasks that call for brainstorming and information sharing.

Lastly, you can expedite project setup with the use of to-do list templates. It functions as follows: you make to-do lists that cover the fundamentals of a project that you work on repeatedly, store them, and utilize them when you start new tasks.

Basecamp Best Features

• Document Management: You can attach files to any card or to-do item in Basecamp. When you attach a file, known extensions like.pdf and.png will immediately have their previews displayed.

• Project Stacks: A simple and quick method for grouping projects so that a portfolio is easy to manage. With this functionality, you can easily drag projects that are similar to one another in the home view.

• Hill Charts: Project Tracker is a product of Basecamp. This interactive report provides you with an overview of projects so you can see what's progressing, and it is manually filled in by the tasks you choose to be included in it.

Pricing

• Trial: 30-day free trial
• Price: From $15 /user/month

6. Process Street

Process Street is an employee management checklist app that has gained popularity among teams worldwide for its ease of use and simplicity. Itis excellent for breaking down large jobs into smaller, more manageable phases and making sure nothing crucial is missed. 

Process Street makes it easy for businesses of all sizes to develop structured and easily accessible checklists, optimize their operations, and achieve better results because of its user-friendly design and customizable capabilities. It is a vital checklist software to improve overall productivity and effectiveness in the workplace, whether for regular tasks like product development, customer service, accounting administration, financial planning, or onboarding new employees.

Bid farewell to pointless meetings, never-ending email exchanges, and disorganized group discussions. The apphas tools that make it simple for team members to exchange ideas, brainstorm solutions, and even crack a few jokes using notes and comments.

Process Street Key Features

• Document Procedures: Give your team all the required knowledge to accomplish their jobs well. Repetitive chores can be centralized to reduce email correspondence and eliminate guesswork.

• Implement Policies: With SweetProcess, you can facilitate the creation, dissemination, and proper adoption of your company's policies. Establishing appropriate policies is crucial for upholding standards and safeguarding your company.

• Master Processes: You can design, work together, and improve processes on Process Street platform to help your organization go even further.

Pricing

• 14-day free trial available for all new users.
• Monthly Plan: $ 99/month for teams up to 20 members, plus $5/month for each additional member.
• Yearly Plan: $82.50/month for teams up to 20 members (16% savings), plus $4.17/month for each additional member.
• Custom Pricing: Available for teams with more than 20 members—contact for details.

7. Connecteam

An easy-to-use yet organized environment for team interaction is what the employee platform Connecteam is all about. It assists in enhancing daily operations and growing each employee's professional abilities inside the company.

By including elements that emphasize personal and professional growth in addition to task management and HR, the platform gives a more all-encompassing approach to staff management.

The platform contains an employee task management tool that has some helpful features that will help you delegate duties more effectively, even though you can still design and schedule individual and team shifts, monitor employee work hours, and even send automated reminders.

A quicker and simpler work delegation process is ensured by Connecteam. Task automation, checklists, customized digital forms, task-specific communication, and recurring tasks are all supported by the employee task checklist app. With only a few clicks, you can set up and assign project-specific tasks.

Connecteam Key Features

• Scheduling: You can plan, assign responsibilities to employees, and include shift notes and tasks to ensure that everyone knows what has to be done.

• Task Management: Assign assignments to individuals or entire teams quickly, track the progress of your team in real-time, and keep track of job fulfillment. You can organize, supervise, and discuss the everyday responsibilities of your team in one location.

• Forms & Checklists: Real-time field reporting with instantaneous insights and results provides you with proof of completion, includes files, and asks employees to sign, photograph, or place a stamp.

Pricing

Small Business Plan

• $0/month for up to 10 users.

Operations Basic

• $35/month for the first 30 users.
• $0.60/month for each additional user.
• $29/month (annual plan) for the first 30 users.
• $0.50/month for each additional user on the annual plan.

Operations Advanced

• $59/month for the first 30 users.
• $1.80/month for each additional user.
• $49/month (annual plan) for the first 30 users.
• $1.50/month for each additional user on the annual plan.

Operations Expert

• $119/month for the first 30 users.
• $3.60/month for each additional user.
• $99/month (annual plan) for the first 30 users.
• $3/month for each additional user on the annual plan.

8. 7shifts

7Shifts is a team management software designed specifically for workers in the hospitality industry, such as those employed in restaurants, hotels, and other customer service-focused enterprises. 

This platform gives you a clear image of the everyday tasks that staff should do. The employee management checklist app for the software notifies you in real-time when your team finishes tasks that are still outstanding. This system provides capabilities to enhance employee engagement and manage employee scheduling on the same platform, in addition to basic job management.

7 Shifts Key Features

• Engage Dashboard: This tool provides real-time insights into employee engagement levels by tracking various behavioral indicators such as punctuality, shift feedback, and attendance.

• Shift-Specific Checklists: Employees can use these checklists to guide them through their duties, ensuring that nothing is overlooked. 

• Employee Recognition: The platform helps managers identify and reward top-performing employees by highlighting their engagement levels.

Pricing

• Comp: Free
• Entrée: $29.99 per month/location
• The Works: $69.99 per month/location
• Gourmet: $135 per month/location

9. Hello Ivy

Work management software Hello Ivy has integrated internal communication tools along with project and task management capabilities.

This software is simple to use, intuitive to use, and quick to pick up.  From within the platform, you can assign tasks, monitor progress, and interact with other team members.

Teams can track task and project progress using the drag-and-drop Kanban board, and individuals can view an overview of their assigned tasks and approaching deadlines on their home pages.

Hello Ivy Key Features

• Task Management: Hello Ivy offers a clear and organized approach to task management, allowing you to track work from every angle, visualize progress, and manage workloads effectively. 
• ‍Docs Integration: It provides intuitive document management, enabling teams to centralize documents, briefings, notes, and wikis, all seamlessly linked to relevant tasks.‍
• The Feed: An interactive platform where your team can share updates, exchange feedback, celebrate milestones, and stay informed, enhancing team communication and culture.

Pricing

• Starter: $5 per user/month
• Pro: $8 per user/month
• Enterprise: Custom pricing available

10. GoodTask

Another staff management checklist software available in the market nowadays is GoodTask. It can be used to manage large business projects and function as an excellent daily checklist tool.

You can effortlessly filter your chores with the help of its robust Smart Lists. Check out your tasks with and without hashtags. Examine using specific lists and calendars in tandem. View the ones that have been recently added or those that are past due. Review them daily, weekly, and monthly, and accomplish the tasks assigned to you.

Note that GoodTask synchronizes with the calendars and reminders on iOS devices only (sorry, Android people). It is currently only available for Mac and iOS users.

GoodTask Key Features

• Quick Actions and Text Snippets: You can build up text snippets to set up your work quickly as you type. Once you have everything figured out, you can keep adding while keeping the settings intact.
• Dedicated Themes: With Theme Maker, appearance can be fully customized. Set your colors and use your own font. Importing additional themes shared on the GoodTask forum is simple.
• Checklists: You can organize calendar events with specific subtasks for every task, as well as check your checklist while on the go using the Widget and Apple Watch.

Pricing

• The app costs $19.99 per month.
• A 14-day free trial is available for new users to test its features.

11. Coast

Team collaboration, task monitoring, and business communication are all made easier with the Coast mobile staff checklist app. Businesses such as McDonald's, Marriott, and Planet Fitness use it since it is a reliable tool. 

By removing the need for spreadsheets, paper checklists, email, and messaging, Coast helps you improve workflows, use less paper, and save time. 

Coast Key Features

• Maintenance Reports and Dashboards: You can optimize labor and maintenance expenditures by identifying patterns and gaining real-time information.
• Powerful Search: Utilize Coast's extensive search capabilities to locate shared content such as files, tasks, schedules, and messages within chat groups.
• Team Chat: Organize chat groups or simply communicate with your teammates to do away with the need for sporadic emails and texts.

Pricing

• Free: $0/month
• Starter: $22 /month 
• Pro: $38/month
• Enterprise: Custom pricing

12. Hive

With Hive, team members can collaborate on projects by tagging each other or commenting on action cards, which allows for cross-project communication.

Working together becomes easier when you can see your job from different perspectives. To better understand the big picture of all the jobs in a project, we can switch to the Portfolio view; to classify individual tasks, we can switch to the Label view. 

Key features such as task status allow us to readily monitor work, templates allow us to personalize project layouts and business processes, and notifications ensure that we never miss a moment. 

Hive Key Features

• Collaborative Task Management Tool: Efficiently manage tasks across teams with seamless collaboration, enabling shared visibility and accountability.
• Supports Individual, Group, or Project Discussions: Facilitate focused communication with flexible discussion options tailored to specific individuals, teams, or projects.
• AI Assistant (HiveMind) and Templates: Leverage an intelligent assistant and pre-built templates to streamline repetitive tasks and standardize workflows effectively.

Pricing

• Free
• Starter: $5/month per user
• Teams: $12/month per user
• Enterprise: Contact sales for pricing

13. MeisterTask

In our list of top staff management checklist apps, next up is MeisterTask. The tool is well-made and gives us the option to use personalized Kanban boards to arrange and keep track of our task cards.

Depending on our needs, we can designate tasks as In Progress, Done, or To Do, or even add our own unique categories. 

The fact that we can access more linear scheduling by switching to a timeline view similar to Gantt is cool. These boards allow us to interact efficiently through task comments and keep all work centered. 

MeisterTask Key Features

• Easy-to-Use Kanban Boards: Visualize and track project progress effortlessly with intuitive Kanban boards designed for simplicity and efficiency.
• Personal Task Management Software: Adaptable for individual use, helping you organize and manage personal tasks alongside team projects.
• Task-Related Collaboration: Enable seamless collaboration with team members through task-specific comments and discussions.

Pricing

• Basic: Free (doesn’t allow integration with other apps)
• Pro: $6.50/month per user
• Business: $12/month per user

Enterprise: Contact sales for pricing

What is a Task Management Checklist App?

An employee task management checklist app is designed to help people or teams stay on top of their tasks and projects more effectively. Think of it as a digital to-do list that offers a well-organized space where you can prioritize tasks, set deadlines, assign them to the right people, and monitor progress. 

These apps often let you see the priority level of each task, so you know exactly what needs to be tackled first.

But these apps go beyond just being a digital checklist. They simplify your workday, improve team communication, and help keep workloads balanced. 

Whether it’s getting a quick overview of everything on your plate or figuring out which tasks need immediate attention, a employee task management app that submits employee checklists to management staff helps you navigate your day more strategically.

All in All

Having streamlined, effective, and efficient processes is essential for creating a business empire in the ever-changing world of business operations.

However, with Xenias’ employee task management app, you can build and manage both your checklists and your team's checklists in one location, increasing your organization's efficiency.

We have a ton of incredible tools meant to assist you and your staff in creating a productive workspace, from the ability to create checklists for them, assign tasks to them, or manage their checklists.

Switch to Xenia from your current checklist app and start setting new bars for your teams.

We hope this guide helps you find the right tool—happy task managing!