Top 7 Employee Task Checklist Apps to Boost Team Productivity

Top 10 Employee Task and Staff Checklist Apps

1. Xenia

Nope, we are not being biased here! 

Xenia is not only an employee task checklist app but also a comprehensive task management tool  that assists in monitoring remote teams.Xenia allows you to convert key activities into digital checklists that can be accessed from anywhere, providing real-time updates and seamless communication throughout your organization. 

As a manager or supervisor, you can get instant reminders about completed tasks, and your employees can report and track their progress even when they are in the field. Improved efficiency and transparency in terms of tracking and monitoring enabled by Xenia can lead to a better decision-making, time saving and operational excellence. We have further detailed it in our best feature section.

Key Features

1. Customizable Checklist Templates

Every team operates differently, and Xenia understands that. Our customizable checklist templates  will let you create unique checklists, which will match perfectly with the processes and requirements of your company.

It does not matter whether your organization is in the healthcare, construction, or retail sector, you will sure get a head start with our pre-built templates. Moreover, the option to customize will guarantee that nothing is left out.

Here, you can prepare checklists which are either very elaborate or very simple, thus, making sure that all the people executing tasks are doing them consistently. With the possibility of customizing each checklist to reflect your individual workflow, you lessened the risk of mistakes and made sure that every task is done right, every time.

2. Task Assignment and Delegation

Once your checklist is ready, the next step is to get the right people involved. 

Using Xenia's task assignment and delegation feature, you can simply delegate particular tasks to every one of your team members so that everyone is aware of their responsibilities. This enables the team to share accountability in case a task is left unclaimed or incomplete. 

You can now assign tasks through the app right from the checklist, which eliminates the time-consuming back-and-forth of traditional task management. This way, you ensure faster project completion and more efficiency in the team. 

Additionally, task assignments can be tracked, thus the manager will easily know who to turn to in case of resource rerouting.

3. Real-Time Collaboration

Collaboration is key to any successful project, and Xenia makes it seamless. Real-time collaboration offers the advantage for several team members to edit the same checklist at the same time, whether they are in the office or field. While tasks are completed or modified, the alterations are kept reflecting immediately, increasing the awareness of the team.

This enables teams, especially working in multi-unit facilities, to always be in sync fast and efficiently, avoiding the delays which are the results of the miscommunication. Real-time updates make sure that everyone is dealing with the regularly updated information, thus, it brings the speedier and more accurate outcomes.

Through out in-app chat feature, employees are furthermore able to communicate between each other and with the supervisor to ensure effective completion of tasks.

4. Automated Reminders and Notifications

Staying on schedule with tasks is often a demanding job, especially when you are at the same time taking care of several responsibilities. Automated reminders and notifications from Xenia will serve as your assistant. 

When tasks are allocated, the app will automatically send reminders as deadlines near or if they are still not completed. This feature acts as a preventive measure to ensure that everything is in place and that the team members are motivated to work on time. 

By the way, you no longer have to chase people to do the jobs which makes you concentrate on more important tasks while also making it more likely that the tasks will be finished on time.

5. Submission and Approval Workflow

Completing a job is only the first step. But making sure that they are done the right way is the last one. 

The submission and approval workflow of Xenia allows for a final review and verification of the checklists completed before being marked as final. The method helps you ensure that all tasks are done in the required manner and are approved by the right team members. It is an additional quality control that makes you sure that all tasks are done according to your company's standards before you can move on. 

This feature is of great importance in those sectors where compliance and accuracy are the key factors.

6. Analytics and Reporting

After the work is completed, understanding your employee's success - both individually and as a team - is critical to continued progress. Xenia's advanced analytics and customizable reporting feature allows you to create thorough reports based on checklist submissions, providing information about task completion rates, bottlenecks, and general efficiency. 

Assessments based on checklist submissions can be generated as reports providing the info one needs to do an analysis of the task completion rates, bottlenecks, and personnel efficiency as a whole. These reports empower you to pinpoint the areas that need fixing, keep an eye on the progress made over the years, and utilize the data obtained to make the necessary changes that will improve your business. 

Pricing

• Free Forever: Free trial for up to 5 users
• Starter: $99 / month for 15 users
• Premium: $199 / month for 15 users with unlimited access to all the core features
• Custom: Need something tailored to your organization? 

Book a call to get your quote.

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2. Hello Ivy

Work management software Hello Ivy has integrated internal communication tools along with project and task management capabilities.

This software is simple to use, intuitive to use, and quick to pick up.  From within the platform, you can assign tasks, monitor progress, and interact with other team members. Teams can track task and project progress using the drag-and-drop Kanban board, and individuals can view an overview of their assigned tasks and approaching deadlines on their home pages.

Key Features

• Task Management: Hello Ivy offers a clear and organized approach to task management, allowing you to track work from every angle, visualize progress, and manage workloads effectively. 

• Docs Integration: It provides intuitive document management, enabling teams to centralize documents, briefings, notes, and wikis, all seamlessly linked to relevant tasks.
• The Feed: An interactive platform where your team can share updates, exchange feedback, celebrate milestones, and stay informed, enhancing team communication and culture.

Pricing

• Starter: $5 per user/month
• Pro: $8 per user/month
• Enterprise: Custom pricing available

3. GoodTask

Another checklist software available in the market nowadays is GoodTask. It can be used to manage large business projects and function as an excellent daily checklist tool.

You can effortlessly filter your chores with the help of its robust Smart Lists. Check out your tasks with and without hashtags. Examine using specific lists and calendars in tandem. View the ones that have been recently added or those that are past due. Review them daily, weekly, and monthly, and accomplish the tasks assigned to you.

Note that GoodTask synchronizes with the calendars and reminders on iOS devices only (sorry, Android people). It is currently only available for Mac and iOS users.

Key Features

• Quick Actions and Text Snippets: You can build up text snippets to set up your work quickly as you type. Once you have everything figured out, you can keep adding while keeping the settings intact.

• Dedicated Themes: With Theme Maker, appearance can be fully customized. Set your colors and use your own font. Importing additional themes shared on the GoodTask forum is simple.

• Checklists: You can organize calendar events with specific subtasks for every task, as well as check your checklist while on the go using the Widget and Apple Watch.

Pricing

• The app costs $19.99 per month.
• A 14-day free trial is available for new users to test its features.

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4. Process Street

Process Street is an employee task checklist app that has gained popularity among teams worldwide for its ease of use and simplicity. Itis excellent for breaking down large jobs into smaller, more manageable phases and making sure nothing crucial is missed. 

Process Street makes it easy for businesses of all sizes to develop structured and easily accessible checklists, optimize their operations, and achieve better results because of its user-friendly design and customizable capabilities. It is a vital checklist software to improve overall productivity and effectiveness in the workplace, whether for regular tasks like product development, customer service, accounting administration, financial planning, or onboarding new employees.

Bid farewell to pointless meetings, never-ending email exchanges, and disorganized group discussions. The apphas tools that make it simple for team members to exchange ideas, brainstorm solutions, and even crack a few jokes using notes and comments.

Key Features

• Document Procedures: Give your team all the required knowledge to accomplish their jobs well. Repetitive chores can be centralized to reduce email correspondence and eliminate guesswork.

• Implement Policies: With SweetProcess, you can facilitate the creation, dissemination, and proper adoption of your company's policies. Establishing appropriate policies is crucial for upholding standards and safeguarding your company.

• Master Processes: You can design, work together, and improve processes on Process Street platform to help your organization go even further.

Pricing

• 14-day free trial available for all new users.
• Monthly Plan: $ 99/month for teams up to 20 members, plus $5/month for each additional member.
• Yearly Plan: $82.50/month for teams up to 20 members (16% savings), plus $4.17/month for each additional member.
• Custom Pricing: Available for teams with more than 20 members—contact for details.

5. Connecteam

An easy-to-use yet organized environment for team interaction is what the employee platform Connecteam is all about. It assists in enhancing daily operations and growing each employee's professional abilities inside the company.

By including elements that emphasize personal and professional growth in addition to task management and HR, the platform gives a more all-encompassing approach to staff management. The platform contains an employee task management tool that has some helpful features that will help you delegate duties more effectively, even though you can still design and schedule individual and team shifts, monitor employee work hours, and even send automated reminders.

A quicker and simpler work delegation process is ensured by Connecteam. Task automation, checklists, customized digital forms, task-specific communication, and recurring tasks are all supported by the employee task checklist app. With only a few clicks, you can set up and assign project-specific tasks.

Key Features

• Scheduling: You can plan, assign responsibilities to employees, and include shift notes and tasks to ensure that everyone knows what has to be done.

• Task Management: Assign assignments to individuals or entire teams quickly, track the progress of your team in real-time, and keep track of job fulfillment. You can organize, supervise, and discuss the everyday responsibilities of your team in one location.

• Forms & Checklists: Real-time field reporting with instantaneous insights and results provides you with proof of completion, includes files, and asks employees to sign, photograph, or place a stamp.

Pricing

Small Business Plan

• $0/month for up to 10 users.

Operations Basic

• $35/month for the first 30 users.
• $0.60/month for each additional user.
• $29/month (annual plan) for the first 30 users.
• $0.50/month for each additional user on the annual plan.

Operations Advanced

• $59/month for the first 30 users.
• $1.80/month for each additional user.
• $49/month (annual plan) for the first 30 users.
• $1.50/month for each additional user on the annual plan.

Operations Expert

• $119/month for the first 30 users.
• $3.60/month for each additional user.
• $99/month (annual plan) for the first 30 users.
• $3/month for each additional user on the annual plan.

6. 7shifts

7Shifts is a team management software designed specifically for workers in the hospitality industry, such as those employed in restaurants, hotels, and other customer service-focused enterprises. 

This platform gives you a clear image of the everyday tasks that staff should do. The employee task checklist app for the software notifies you in real-time when your team finishes tasks that are still outstanding. This system provides capabilities to enhance employee engagement and manage employee scheduling on the same platform, in addition to basic job management.

Key Features

• Engage Dashboard: This tool provides real-time insights into employee engagement levels by tracking various behavioral indicators such as punctuality, shift feedback, and attendance.

• Shift-Specific Checklists: Employees can use these checklists to guide them through their duties, ensuring that nothing is overlooked. 

• Employee Recognition: The platform helps managers identify and reward top-performing employees by highlighting their engagement levels.

Pricing

• Comp: Free
• Entrée: $29.99 per month/location
• The Works: $69.99 per month/location
• Gourmet: $135 per month/location

7. Coast

Team collaboration, task monitoring, and business communication are all made easier with the Coast mobile staff checklist app. Businesses such as McDonald's, Marriott, and Planet Fitness use it since it is a reliable tool. 

By removing the need for spreadsheets, paper checklists, email, and messaging, Coast helps you improve workflows, use less paper, and save time. 

Key Features

• Maintenance Reports and Dashboards: You can optimize labor and maintenance expenditures by identifying patterns and gaining real-time information.

• Powerful Search: Utilize Coast's extensive search capabilities to locate shared content such as files, tasks, schedules, and messages within chat groups.

• Team Chat: Organize chat groups or simply communicate with your teammates to do away with the need for sporadic emails and texts.

Pricing

• Free: $0/month
• Starter: $22 /month 
• Pro: $38/month
• Enterprise: Custom pricing

What is an Employee Task Checklist App?

An employee task checklist app is designed to help people or teams stay on top of their tasks and projects more effectively. Think of it as a digital to-do list that offers a well-organized space where you can prioritize tasks, set deadlines, assign them to the right people, and monitor progress. 

These apps often let you see the priority level of each task, so you know exactly what needs to be tackled first.

But these apps go beyond just being a digital checklist. They simplify your workday, improve team communication, and help keep workloads balanced. 

Whether it’s getting a quick overview of everything on your plate or figuring out which tasks need immediate attention, an app that submits employee checklists to management staff helps you navigate your day more strategically.

Final Thoughts

Having streamlined, effective, and efficient processes is essential for creating a business empire in the ever-changing world of business operations.

However, with Xenias’ employee task checklist app, you can build and manage both your checklists and your team's checklists in one location, increasing your organization's efficiency.

We have a ton of incredible tools meant to assist you and your staff in creating a productive workspace, from the ability to create checklists for them, assign tasks to them, or manage their checklists.

Switch to Xenia from your current checklist app and start setting new bars for your teams.

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