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Did you know that it can take up to 30 minutes for the employees to evacuate a mid-size facility using traditional methods like paper rosters?
Employee evacuation protocols are typically required for organizations to protect their workforce in the case of an emergency. When a crisis occurs inside your company, these evacuation protocols and training can be of utmost importance to you and your staff. In the event of a disaster, these rules and processes can also prevent your company from suffering large losses.
Any emergency evacuation system's main objective is to prevent injuries and safeguard lives. In the early phases of a disaster, it is extremely critical to take swift action to contain disruption and minimize the potential for harm.
Giving your personnel exceptional emergency evacuation training is essential, regardless of whether you are creating or updating crisis and evacuation protocols.
This is crucial, particularly for employees in your company who fall into the category of deskless workers, since they will need to know what to do in an emergency.
Emergency managers and other public safety professionals (such as fire or law officials) use emergency evacuation software as a tool to coordinate evacuation specifics, such as hazard zones and evacuation, with the general public.
Decision-makers must assist frontline responders and members of the public in acting quickly to minimize casualties or damage to property and the environment in real-time events.
Below we’ve rounded up the 5 best staff evacuation checklist apps.
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5 Best Staff Evacuation Checklist Apps for Better Safety and Compliance
1. Xenia: The Ultimate Staff Evacuation Checklist App
Yes, that’s us!
Xenia is a top-tier free staff evacuation checklist app on the market today.
The software provides a user-friendly application that is accessible from your phone (iOS & Android) and computer. Due to the user-friendly nature of each module, users of various skill levels can easily employ this software.
Xenia manages everything from building inspections to audit management, toolbox talks, SDS (Safety Data Sheets) administration, full asset tracking, and preventative maintenance scheduling.
Prioritizing health and safety is crucial, especially when it comes to staff members. The welfare of an organization's workforce has a direct impact on its profitability.
By providing for the fundamental needs of its workers, a company creates an environment of maximum operational productivity.
Key Features
Customizable Checklists
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Start your journey with Xenia by easily establishing and implementing standard operating procedures (SOPs) and inspection methods, ensuring that every detail is covered. Xenia checklists streamline quality control and brand standard adherence across individual properties and entire portfolios by making it simple to establish and implement standard operating procedures and inspection methods.
Imagine having detailed SOPs to follow in case of emergency evacuation. Pretty cool right?
Users can also customize these templates according to their workplace layout, the nature of their work conditions, and more.
These checklists are conveniently accessible on a variety of devices, including smartphones and tablets, allowing staff members to follow along and check off each action item as it is accomplished. As you move from one step to the next, you can remain confident enough that nothing is missed.
Mobile Accessibility
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During the time of emergencies, it may not always be possible to stay near laptops or computers. In such a situation. Xenia’s mobile app comes in handy.
By offering real-time updates, notifications, and communication tools during an emergency, mobile emergency evacuation apps like Xenia can improve the way you handle emergencies. Our mobile accessibility ensures that the SOPs are not just static documents but dynamic guides to help you navigate any situation effectively.
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Our staff evacuation checklist app can be used to track the movements of individuals or groups, aid with evacuation planning, and provide critical information such as safe zones and escape routes.
You can expedite response times, guarantee accountability, and ultimately increase everyone's safety by integrating technology into your emergency preparedness strategies.
Real-Time Tracking
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During staff evacuation, you may want to stay on top of everything that’s happening. Xenia allows you and your team to oversee and manage your property operations while also analyzing full analytics reports on everything.
Everything from upkeep and inspections to task delegation, evacuation strategies, and more, enables you to identify trends fast and implement long-term changes. By transitioning from real-time tracking to in-depth analytics, you are empowered to make data-driven decisions for future preparedness.
Finally, Xenia is completely adjustable and configurable, allowing you to customize your digital experience to exactly how you work. That’s why, we suggest you tailor and customize the platform dashboard per your team’s needs for quick implementation.
Automated Notifications and Alerts with In-app Communication Tool
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Automatically notify staff when evacuation procedures begin and send reminders for critical tasks, ensuring timely and coordinated actions. This feature ties directly into your checklists and real-time tracking, making sure that every step is communicated clearly and promptly.
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Additionally, Xenia has all the internal communication tools you could require to promote teamwork, boost independence, and reduce misunderstandings.
Managers can initiate one-on-one messages with team members, form departments and team chat groups, and even provide news and updates about the entire organization through a public feed from any location at any time.
Pricing
- Free Forever: Free trial for up to 5 users
- Starter: $99 / month for 15 users
- Premium: $199 / month for 15 users with unlimited access to all the core features
- Custom: Need something tailored to your organization?
Book a call to get your quote.
Priced on per user or per location basis
Available on iOS, Android and Web
2. Crises Control
A robust emergency mass alerting system with extensive communications management functions. This tool, which is made to handle a variety of scenarios, helps lower employee danger and lessen business harm in times of crisis.
The platform ensures that response efficacy can be examined and enhanced by not only sending out important notifications but also recording them for use in performance reviews down the road.
It also employs GPS technology to precisely locate receivers and monitor open rates to assess participation, adding another degree of security and control in case of emergencies.
Key Features
- Emergency Notification: Get everyone's perspective at once. Send out real-time warnings by SMS, email, phone calls, mobile apps, or the web to your team, stakeholders, and clients. For the highest level of awareness, keep track of who sees it and where.
- Incident Manager: Simplify your issue response by using real-time tracking and transparent communication. Assign tasks a priority so that the most important ones get done first.
- Incident Audit: To ensure that your incident response is at the highest level, look over previous occurrences, model real-world situations, accomplish your recovery objectives on a regular basis, and have access to real-time data in an emergency.
Pricing
- Contact the vendor for pricing
3. GoCanvas
Make sure every employee is safely evacuated by using the GoCanvas app. This document contains the action plan's specifics, the checker's signature, and a list of all the evacuated employees. As part of a successful emergency plan, use this staff evacuation checklist app to effectively educate evacuation processes.
This checklist should be used as guidance for any regular evacuation drill that involves practicing evacuation routes. By assisting in the creation of an emergency action plan that best protects public safety, this checklist template best equips your employees for emergency preparedness.
Key Features
- Policies and SOPs: Ensure that everyone abides by safety policies and that all equipment is inspected and ready for use to prevent workplace mishaps and foster a culture of safety.
- Regulatory Compliance Adherence: Get ready for audits related to OSHA, ISO, HCAAP, and environmental health and safety (HSE).
- Real-time Responsiveness: Take prompt corrective action in the event of workplace mishaps and near misses. Make sure that your group adheres to reporting and resolution policies.
Pricing
- Contact the vendor for pricing
4. SwipedOn
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Using SwipedOn to manage visitor, contractor, and employee sign-in allows you to have a precise record of everyone's whereabouts at all times.
Thanks to cloud-based technology, conducting roll calls and marking people as safe is as simple as picking up your iPad or tablet on the road or accessing the SwipedOn online dashboard from a mobile device. Check the visitor host data and staff contact information in case you need to get in touch with them.
Simplify emergency rules and procedures and effortlessly make sure everyone is present, whether they are on-site or distant. With our workplace safety software, you can guarantee the well-being and safety of your staff members.
Key Features
- Evacuations and Roll Calls: Both iOS and Android devices include evacuation mode, which makes it simple to make roll calls, mark visitors and employees as safe, and find out who is missing. There's even an offline version of the health and safety emergency function.
- Employee Data and Time Stamps: With accurate employee activity time stamping and confirmed on-site sign-in, the SwipedOn system offers improved security for health and safety.
- Safer Workplace Environment: Our sign-in system makes workplace health and safety easier to understand. Verify that everyone is present in an emergency, grant or refuse admittance, and keep an eye on access.
Pricing
- Contact the vendor for pricing
5. AlertMedia
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Software for emergency communication called AlertMedia makes emergency notifications easier to understand. In addition to providing recipient feedback and tracking metrics to track the development of incidents, it facilitates the dissemination of information across many channels.
You can target notifications according to a user's location with a mapping function. Additionally, the platform lets you choose your favorite notification channels, and staff members can send out emergency notifications by following predetermined procedures.
Key Features
- Emergency Communication: Provide crisis management teams with a modern, multichannel communication system so they can communicate critical information faster and with the resources they need.
- 24/7 Threat Intelligence: With the help of skilled analysts who work as a team extension, provide verified, global intelligence on emerging dangers.
- Travel Risk Management: Using detailed information about current and anticipated travel hazards, protect travelers and promptly alert people who could be in danger.
Pricing
- Contact the vendor for pricing
What is a Staff Evacuation Checklist App?
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A staff evacuation checklist app is one of the most useful tools that can significantly enhance the degree of preparedness of the emergency response. It can help to enhance the timeliness of the response, ensure synergy and efficiency, and minimize time wastage during disasters.
Nevertheless, like other tools, emergency management software also possesses the capability to hamper your responses if the tool is not implemented and deployed correctly.
Thus, it’s critical to assess the specific requirements of your organization to ensure that you are using a straightforward software solution that would meet your organization’s requirements.
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Final Thoughts
Proper tracking methods and procedures are essential in case of an emergency. Emergency responders can receive comprehensive information by tracking buildings and facilitating prompt and effective evacuations.
It is simple to keep track of guests and employees in an emergency and guarantee everyone's safety in your building by utilizing staff evacuation checklist app technology.
So start ensuring top-notch safety to your employees by investing in the best staff evacuation checklist app - like Xenia!
Unify Team Operations, Maintenance and Safety Compliance with Xenia
Xenia unifies daily operations, maintenance management and quality assurance to help ensure teams and facilities are effective and efficient.
Our customers love Xenia's robust use cases including:
Operational Execution
✔️ Checklists & SOPs
Create checklists, SOPs, Inspections and Data Logs to power accountability, training and staff clarity on every task.
💪 Team Task Management
Assign work digitally to defeat pencil whipping and disorganized teams. Complete tasks, chat with teams on any device, track time, collect photos, and ensure high quality work.
📆 Recurring Tasks
Create recurring schedules for daily opening and closings, performance review meetings, inspections, cleanings and more.
📲 Chats & Announcements
Centralize team communications with in task chats, one-on-one chats, team messages and company wide announcements
📊 Team Performance Reporting
Use Xenia's analytics dashboards to view staff work reports. Filter by asset, location, category or due date and export the report in PDF or Excel
Maintenance Management
🛠️ Work Orders
Create work orders with associated team, asset, location, priority, category and due date. View live progress reports on each work order, chat with teams, and review resulting template submission, images and notes to improve operations.
🧰 Preventive Maintenance
Create a preventive maintenance calendar to ensure asset uptime is not compromised. Attach images, templates, videos and notes to every task and assign to a team or individual for completion.
📲 QR Codes
Generate and attach QR codes to equipment and facility locations to enable fast and accurate inspections and data logs.
⚙️ Work Order Requests
Receive, approve and assign work order requests from tenants, regular customers and vendors. Enable requesters to submit, track, and communicate with your team, without access to operations templates or unrelated work orders.
📁 Equipment Work History
View work history for every asset and sub asset in Xenia. Review performance data and enable corrective actions to improve your operation.
Safety Compliance & Quality Assurance
👍 Concrete Brand Standards
Put your brand standards in a clear and operational checklist to be attached to work assignments.
🔎 Smart Inspection Workflows
Xenia's operations template builder has built in conditional logic into each step. This allows you to trigger actions based on a form response such as creating a corrective action on a failed inspection step, sending a notification to management for out of range meter readings, and much more.
✨ Corrective Actions
Operationalize inspections with fast work order assignment arising from a failed inspection step. All corrective data is stored in the checklist submission for auditing and accountability.
📋 Analytics and Reports
View live dashboard summaries of tasks, employee performance, template submissions and more. Filter, organize and export compliance reports to PDF and Excel formats to simplify compliance management.
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