Top SOP Software: Reviews, Key Features, Pricing

Top 6 SOP Software Reviews with Features and Pricing

Xenia 

First off, Xenia is among the most advanced SOP software for document management. Its extensive document control function helps firms to comply with legal and regulatory standards.

The software's AI SOP writing tool is a standout example of its strong security features; it enables any team lead or frontline manager to quickly and easily develop SOPs without any technological difficulties.

So, how does it work?

This level of customization provides unparalleled control over the development of SOPs and document management in general.

Xenia ensures that all of your document management and storage is done in a safe, orderly manner using a round-the-clock cloud storage facility.

The platform is the best document management SOP software available, with state-of-the-art tools and capabilities for maintaining complete legal compliance, optimizing maintenance work orders, and streamlining safety procedures to satisfy all types of SOP documentation needs. 

Intuitive Onboarding Process

Your journey with Xenia should start by inviting your team members to the platform and onboarding them. Xenia’s dynamic platform is able to handle some of the most complex onboarding requirements, whether providing multi-location organizations access permissions or an essential industry-specific feature.

In addition to assisting new hires in becoming acquainted with the company's culture, policies, and processes, it lays the groundwork for a fruitful working relationship. 

An efficient SOP for onboarding can be a useful instrument in guaranteeing a seamless and thorough onboarding process. It covers all the necessary actions and information required to get a new employee up to speed, from submitting HR paperwork to training and orientation. 

Through adherence to a well-defined and systematic onboarding process, organizations can efficiently receive new employees and enhance their prospects for sustained success.

User-Friendly Interface for SOP Creation

Once you have your team on the platform, you can start managing the SOPs. Our free tool is a complete game changer when it comes to SOP management. You can create from scratch and import as you may like. To improve adherence to brand standards, our unique SOP documentation software includes a task management engine with real-time collaboration capabilities, corrective action technology, and a state-of-the-art SOP AI writer.

Xenia's ability to standardize all procedures and inspections in using a drag-and-drop interface, along with rich text editing. 

You can keep track of all of your everyday operations, audits, inspections, safety procedures, and quality assurance methods with the use of configurable templates, forms, and SOPs. You can alter your SOPs with their intuitive software to suit your requirements. 

Centralized SOP Repository

Once you’ve created an SOP, you must want it to be stored it in a safe accessible location. Xenia ensures that all of your document management and storage is done in a safe, orderly manner using a 24/7 cloud storage facility, allowing users to easily retrieve important documents when needed.

Xenia gives users the tools they need to effectively train their teams by providing an easily accessible knowledge base through our online Learning Center.

These SOPs can also be easily printed, downloaded in PDF format, and shared with internal or external stakeholders by clicking the 'Share' option.

This online platform's other capabilities provide solutions for operations, inspection audits, and the checklists required to finish frontline on-site tasks and vice versa.

Automated Reminders and Task Reporting 

It is essential to keep your team always updated about any changes or updates in the SOP. Using the automated reminder and notification feature of Xenia, you can notify your team easily. You can further use our in-app communication platform for both team-wide announcements and 1:1s.

Furthermore, using the advanced reporting and analytics feature of Xenia, you can have access to your team’s performance dashboard and customize it as you like. This allows you to derive insights from your team’s performance and make important decisions accordingly.

Mobile Accessibility for Better Collaboration

Lastly, it is a must for your SOP software to have mobile accessibility. Thanks to Xenia’s mobile application, you can make important changes to your SOP on the go while making sure your team is collaborating better.

Pricing

• Free Forever: Free trial for up to 5 users
• Starter: $99 / month for 15 users
• Premium: $199 / month for 15 users with unlimited access to all the core features
• Custom: Need something tailored to your organization? 

‍Book a call to get your quote

Document360

Document360 is a knowledge management platform driven by artificial intelligence that helps small and medium-sized businesses create and manage standard operating procedures. Make documentation that may be shared publicly or utilized internally. 

Its centralized configuration enables users to designate roles and responsibilities for each staff member and to document protocols, processes, regulations, and procedures. The SOP is easy to set up, manage, and distribute around teams, even for those without coding skills. Within a split second, an AI-powered search will assist you in finding SOPs.

Your team will save a ton of time writing SOPs with Document360's robust AI tools. Eddy, the AI assistant, may assist with creating summaries, outlines, and linked articles to incorporate into procedures, among other things.

Key Features

• Streamline Employee Onboarding: You can reduce time when creating or updating your SOPs with the use of Document360. You can make sure that the onboarding process for your new hires goes smoothly by having a central source of reliable information.

• AI SOP Writer: Your staff and clients can stop searching through numerous articles in search of solutions when they use Document360.

• Version Control: With this feature, you can track edits, compare different versions, and revert to previous iterations if necessary, making it easier to maintain accuracy and compliance in your SOPs.

Pricing

• Standard: $149 per project/month Billed annually
• Professional: $299 per project/month Billed annually
• Business: $399 per project/month Billed annually
• Enterprise
• Enterprise+

SweetProcess

SweetProcess is an excellent solution for segmenting complex tasks into smaller, easier-to-manage stages and ensuring that no important details are overlooked. 

SweetProcess's user-friendly design and customizable features make it simple for companies of all sizes to create organized and accessible checklists, streamline their operations, and provide better outcomes. SweetProcess is an essential tool for creating checklists that increase overall efficiency and productivity in the office, whether you're using it for financial planning, customer support, product development, accounting, or the onboarding of new staff.

Say goodbye to meaningless meetings, endless email correspondence, and disjointed group conversations. Using notes and comments, team members can easily brainstorm solutions, share ideas, and even crack jokes thanks to SweetProcess's capabilities.

Key Features

• Document Procedures: Provide your staff with all the information they need to do their duties properly. It is possible to consolidate repetitive tasks and cut down on email correspondence and guesswork.

• Implement Policies: You can make it easier for your company's policies to be created, distributed, and appropriately adopted using SweetProcess. Creating the right policies is essential to maintaining standards and protecting your business.

• Master Processes: With the Process Street platform, you can collaborate, create, and enhance processes to help your company grow even more.

Pricing

• 14-day free trial available for all new users.
• Monthly Plan: $ 99//month for teams up to 20 members, plus $5/month for each additional member.
• Yearly Plan: $82.50/month for teams up to 20 members (16% savings), plus $4.17/month for each additional member.
• Custom Pricing: Available for teams with more than 20 members—contact for details.

Helpjuice

Helpjuice provides cutting-edge knowledge base software designed to be your reliable partner in SOP creation, management, and optimization. You can completely change the way you manage SOPs with an intuitive platform that offers a ton of features.

Your team will have quick and simple access to all of your SOPs thanks to Helpjuice's single hub. We maintain a clear audit trail by tracking all changes with our user-friendly version control system.

Your team can collaborate in real time, exactly like on a Google Doc for your standard operating procedures. Its robust search capabilities save you time and frustration by enabling you to locate the correct SOP quickly.

Key Features

• Authoring & Formatting: Simple and limitless formatting of text, with the ability to upload and work with photographs, videos, and many other media. Everything under the robust Helpjuice editing panel!

• Publish Multiple Versions: Use the same editor to effortlessly work with numerous versions of the same article and flip between them!

• Control Who Sees What: You can determine whether an article is visible to the public, internal use only, or to be seen by a specified group of people by setting it to Public, Internal, or Private right from the article editor!

Pricing

• Starter: $120 per month/ up to 4 Users
• Run-Up: $200 per month/ up to 16 Users
• Premium Limited: $289 per month/ up to 60 Users
• Unlimited: $659 per month/ Unlimited Users

Whale

Whale software integrates knowledge management with standard operating procedures (SOPs).

With Whale's customized templates, review system, and browser extension, you can include SOP contextual tips into your team's everyday operations. No matter where they are, users can quickly access the information they require to continue working.

Small and medium-sized organizations are the target market for Whale, which offers additional services and support to help these teams get up and running quickly. Their service installation staff provides one-on-one training calls to ensure a smooth platform transfer.

Key Features

• AI-assisted SOP: Without breaking a sweat, record all of your policies, procedures, and best practices. Then, use AI to help you along the way.

• Employee Training: Your routine operating processes can be transformed into simple-to-follow training guides. Reduce the ramp time for new hires and make sure that every team member has the knowledge and abilities needed for their specific tasks.

• Single Source of Truth: Assist your team in finding the most recent information they require to succeed promptly.

Pricing

• Contact the vendor

Trainual

Intending to facilitate efficient onboarding and compliance training, Trainual unifies all of the roles, regulations, and processes within your company into a single dashboard. By making corporate knowledge easily accessible and measurable, it promotes employee accountability and engagement in addition to guaranteeing uniformity across procedures.

With Trainual, all of your company's policies, procedures, and processes for all roles and responsibilities can be easily documented and arranged on a single, central dashboard. 

Simple yet incredibly effective staff onboarding and compliance training, as well as smooth job delegation, standardized processes, and increased employee accountability, are all made possible by the SOP app online.

Additionally, this SOP app provides an extremely user-friendly dashboard for organizing, classifying, and centralizing the best practices and SOPs within your company. 

Key Features

• Create: Let Trainual's integrated AI create your content for you! Alternatively, record your screen while demonstrating a procedure and write a description of it. Additionally, you may incorporate media from more than 700 sources, including movies, GIFs, PDFs, and more.

• Organize: To facilitate quicker and easier access to the information you need, group your content into Collections according to departments, teams, locations, or any other desired category.

• Plan: Ensure that everyone schedules training time by using intelligent time estimates for each procedure. This makes it easier for your team to put the how-tos ahead of the to-dos.

Pricing

• Small: $249/month billed annually
• Medium: $279/month billed annually
• Growth: $419/month billed annually
• Custom

What is SOP Software?

Implementing standard operating procedures across an entire organization can be difficult without the proper software solution. Standard Operating Procedure (SOP) software is specifically built for this purpose. It facilitates the easy and convenient access to and storage of internal documents, including your SOPs.

Any platform that you can use to draft, monitor, and disseminate your business's standard operating procedures is referred to as SOP software. Typically, this kind of software includes tools and templates that make it simple to handle and save your existing internal documents as well as produce new ones.

The Benefits of SOP Software

SOP documentation is an essential task for every business. Managing this process will be greatly improved by using the appropriate standard operating procedure software.

The following are some of the key benefits that your business can experience from using the appropriate SOP software products.

• Digitise SOPs: Instead of depending just on manuals, you can develop digital SOPs using standard operating procedure software. As a result, SOPs are more straightforward to share, safer to store, and fit for our digital world.

• Facilitate Compliance: By using approval process control, you can ensure tighter adherence to your SOPs and define criteria for them. This guarantees that the procedure documentation you produce will have a bigger effect on the company.

• Improves Collaboration: Since SOPs are easier to distribute, software for SOPs improves teamwork.

• Mitigates Risk: The best SOP software solutions make sure that SOPs adhere to the proper structure and are authorized by the appropriate parties before being put into action. This reduces risk and guarantees that procedures are followed correctly.

• Easier to Manage SOP Access: SOP software greatly facilitates the accessibility and editing of SOPs for various users. Additionally, you have more control over who can view and alter these papers.

• Access to Analytics: Analytics and insights on how staff members apply SOPs should be available through standard operating procedure software.

• Gather Feedback: This is an excellent way to make sure all SOP contributions are made correctly and to enhance SOP processes.

• Manage SOP: With the correct software, businesses can simply update, edit, and maintain their SOP articles from a single location.

• Saves Training Time and Costs: Enhancing process management can help businesses save time and money by simplifying onboarding and training.

Over To You

Documents defining standard operating procedures must be properly drafted and managed. With the correct software, you can easily train staff members and share knowledge with clients, keeping your firm current. The easiest SOP software for your team to integrate into their existing workflows and environment is the most important thing to take into account.

Make sure the SOP software you select has all the functionality you require to optimize internal knowledge exchange and document management. You can increase productivity and give your staff more authority by doing this throughout your whole company.