Tired of your existing and inefficient facility management system? You’re not alone.
Whether it’s clunky interfaces, unresponsive vendors, or feeling like you’re paying more for less, the search for a better solution usually starts with one question: “Why does this not work for me anymore?”
If you feel the same about Ecotrak facility management software, and how your system seems more of a hindrance to your organization instead of being a help to improving its productivity then it might be high time you looked for better, more sophisticated solutions.
Now it is time to look at the best Ecotrak alternatives and how they can benefit your business. In this guide, we present 5 Ecotrak alternative apps. But, before that, let's discuss more about Ecotrak facility management system
About Ecotrak
With its competitive enterprise facility and asset management platform, Ecotrak is a quickly expanding software as a service provider. The platform is used to manage facilities and track assets online by enterprises of all sizes, from franchises to publicly traded corporations.
Users can handle repairs, maintenance, and assets while on the go using Ecotrak's mobile asset management software.
Use Ecotrak facility management software to manage your whole asset portfolio. By keeping track of maintenance and assets in one location, you can streamline facilities, save time and money, and expand your business.
Is Ecotrak Facility Management Software Falling Short? Here’s What You Need to Know
1. Setup and Learning Curve
Getting started with Ecotrak facility management software is not always a smooth operation. The initial setup process is said to be quite complicated (and time-consuming) by many users.
Many teams still need extensive training even when the product is up and running and teams still may not fully know the product’s features. This is a major roadblock for businesses that need a quick and easy solution.
2. Vendor Coordination
Getting smaller, independent vendors, like 'Mom & Pop' shops, to adopt Ecotrak’s system is a major frustration for users. The platform cannot streamline coordination without vendor buy-in, rather users are forced to dish out manual processes.
3. Preventative Maintenance
The idea of preventative maintenance was supposed to help you stay ahead of asset failures. However, users have noticed Ecotrak’s ability to do these fail safely. This can push businesses into reactive maintenance which is generally where you have higher costs and longer downtimes.
4. Pricing: Is It Worth It?
Ecotrak itself has a pricing model that is purely based on the number of locations, so that can add up if you are a multi-location business. Smaller companies have flagged this as a concern, saying the costs don’t always pan out when compared with the value they are getting.
5. Integration Issues
Integration is important to businesses that rely on multiple tools: examples include accounting software or other business systems. Unfortunately, Ecotrak users have found that it plays less than nicely with their current tech stack, leading to inefficient workflows and siloed steps.
Top 5 Ecotrak Alternatives to Look Into
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1. Xenia - Overall Best Ecotrak Alternative App
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One of the top free EcoTrack alternatives, Xenia is not only software, it’s a productivity engine that will empower your team, streamline your processes, and make significant real, actionable insights to operational excellence.
Unlike the Ecotrak app, Xenia ain’t just about managing maintenance – it’s about making the whole world of your facility operations run like a dream from its day-to-day task execution to its safety compliance, so you can properly focus on what matters – growing your business.
Xenia is a business philosophy, a frame of mind, or, at its core, helping businesses move away from reactive to proactive management. It makes sure you never wait for equipment to fail or search for answers.
Xenia, though, makes it effortless to do preventive maintenance through automation, scheduling, and real-time notification. Less downtime isn’t just about, it’s about better resource planning and predictable operational costs.
But chances are that, while Ecotrak may promise you preventive tools, you’ll still be playing catch up. Xenia gets you a step ahead all the time.Usability is something that Ecotrak facility management software lacks continuously. Xenia is intended for real-world teams.
Its mobile-first approach lets you easily manage tasks, inspections, and audits from a factory floor or a remote office. It’s not just a pretty UI, it’s functional and intuitive with your action in mind.
Xenia's Key Features
- Unified Operations Platform: Xenia combines facility maintenance, operational execution, team operations, and safety compliance in a single easy-to-use platform. This integration gives managers an end-to-end view of their workforce and operations without having to switch between multiple systems.
- Streamlined Task and Work Order Management: Xenia’s centralized task and work order management gives you to ability to assign tasks to teams, and individuals, attach relevant assets, locations, categories, and priorities, and keep tabs on progress in real-time. This level of detail and oversight keeps your operations running in a cost and time-efficient manner while keeping accountability at the highest level possible.
- Preventive Maintenance Scheduling: Xenia helps you schedule recurring work orders and then mark them on monthly, weekly, or agenda calendars. You can count on mobile notifications to let your team know what’s happening, and with detailed asset work histories, you’ll never lose track of maintenance over time. Such a proactive approach limits downtime and increases the lifespan of an asset.
- Mobile-Friendly Inspections and Audits: Xenia’s mobile tools make performing inspections and audits as easy as they are. You can generate inspections, logs, SOPs, and checklists, view submissions live, and export reports into PDF/Excel formats. This flexibility assures us to meet safety and quality standards consistently.
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- AI-Powered SOP Creation: Xenia is able to quickly generate operating procedures and policies through the use of AI. This feature enables your team to get easy access to this information on any device while accelerating continuous business improvement.
- Integrated Team Communication: Operational success requires good communication. Thanks to team chat on Xenia, you have instant messaging within teams, broadcasts to the entire company, and in-place chat for team collaboration purposes in order to keep people in sync.
- Comprehensive Reporting and Analytics: Xenia offers customizable dashboards and detailed analytics to support regulatory compliance, as well as raise efficiency and improve decision-making. Finally, these insights help you to define and optimize your costs to minimize waste and efficient working.
Xenia's Pricing
- Free Forever: Free trial for up to 5 users
- Starter: $99 / month for 15 users
- Premium: $199 / month for 15 users with unlimited access to all the core features
- Custom: Need something tailored to your organization?
Priced on per user or per location basis
Available on iOS, Android and Web
2. MaintainX
The next Ecotrak alternative app is MaintainX, a reliable tool for facilities management when it comes to planning and carrying out maintenance. Put efficiency and safety first with user-friendly desktop and mobile apps that expedite tasks, lower MTTR, and make safety and compliance easier.
Utilize an all-in-one, robust app to maximize facility maintenance. Prioritize tasks with simplicity, finish more work on time, and more.
While an excellent facilities management platform, MaintainX emphasizes too heavily on task and work order tracking too and does not represent the depth and flexibility that Xenia provides.
Beyond workflow, SOP, and dashboard design, Xenia excels at customizing processes to the idiosyncrasies of a business, granting users the creative freedom to create processes in the shapes they see fit.
MaintainX's Features
- Create, Assign, And Schedule Detailed Workflows: With the system, users have no trouble creating workflows, assigning them to the right technicians, and tracking their progress using user-friendly dashboards.
- Automatic Work Orders From New Requests: Incoming service requests are automatically transformed into the appropriate work orders by the system, guaranteeing prompt response and task distribution without the need for human involvement.
- Tracking Parts & Inventories: Users can constantly keep an eye on the parts and inventories linked to work orders using a specialized inventory management module, guaranteeing availability and enabling prompt replenishment when needed.
MaintainX's Pricing
- Basic: Free
- Essential: $10 per user monthly
- Premium: $39 per user monthly
- Enterprise: $115 per user monthly
3. Upkeep
UpKeep is essentially a CMMS that works well as a facility management software. It is essentially a more powerful maintenance management software at the corporate level.
UpKeep consistently receives top ratings for functionality, value for money, asset management, customer service, and ease of use. Upkeep is a robust facilities management platform but with some limitations.
A downside to UpKeep compared to Xenia is that it has fewer if any customization options for businesses with more unusual operational requirements. But while UpKeep is a very simple tool compared to what we have, in terms of how they onboard new teams and ease of use it’s much better than Ecotrak.
Upkeep's Key Features
- Work Orders: Work orders can be created, assigned, and managed with ease right from the platform.
- Comprehensive Documentation: Add the required information, such as labor and part costs, and include photographs to give technicians precise directions.
- Real-time Visibility: When a technician is assigned a work order, they receive push notifications on their smartphones. From any location, managers can assign repairs with ease by marking the priority level.
Upkeep's Pricing
- Starter Plan: $45 per user, per month (billed annually)
- Professional Plan: $75 per user, per month (billed annually)
- Business Plus Plan: $120 per user, per month (billed annually)
- Enterprise Plan: Custom pricing
4. Limble
Limble CMMS is a mobile-first, straightforward maintenance management app, built to ease business operations, automate preventive maintenance, and boost asset performance.
But it gives maintenance teams what they need to create, track, and complete tasks more efficiently, so they can be more productive and have less downtime.
Xenia offers strong maintenance features but lacks the full facilities management mechanisms that powerhouses require like integrated team communication and customizable workflow.
For maintenance teams, Limble offers a more intuitive, mobile-friendly interface that makes adoption quicker and easier to use overall.
Limble's Features
- Photo Capture and Markup: Take a few pictures and add them to your to-do lists and asset registries. This feature allows you to highlight specific portions of an image with simple comments like text boxes and arrows.
- Work Request Portal: Only with your approval will the field technicians submit new task requests through the tool's portal. Every request is made using a ticket that contains the asset's name, location, and maintenance needs.
- Procedure Templates: Procedures, materials, costs, tools, and a safety checklist are frequently included in standard maintenance request forms. You can use this tool to add media, such as documents and videos.
Limble's Pricing
- Basic: Free
- Standard: $28 per user/month
- Premium+: $69 per user/month
- Enterprise: Custom Quote
5. Fiix
For maintenance teams and facility managers seeking robust support, Fiix serves as an enterprise asset management (EAM) solution tailored to the needs of businesses. Utilized by a wide range of companies, from smaller enterprises to larger corporations globally, Fiix efficiently oversees maintenance inspections and work orders.
It stands out, especially for organizations requiring multi-site management.
Fiix provides businesses with a comprehensive toolset to streamline asset-related operations and enhance overall maintenance efficiency across diverse organizational scales.
Fiix is a cloud-based CMMS that enables continuous streamlining of maintenance operations and maximizing asset uptime. But in terms of customization options, Fiix falls short and can be a drawback for companies who need additional workflow customizations.
In contrast, Ecotrak app provides a more intuitive and user-friendly interface than Fiix, making adoption and use faster and easier for maintenance teams.
Fiix's Key Features
- Asset Management: Ensure real-time tracking, monitoring, and optimization of all your assets for lifetime extension and cost reduction.
- Maintenance Management: Schedule, automate, and streamline preventive and reactive maintenance tasks to minimize downtime and maximize efficiency.
- Work Order Management: Ensure real-time tracking, monitoring, and optimization of all your assets for lifetime extension and cost reduction.
Fiix's Pricing
- For a limited number of users, Fiix provides a free version. The monthly cost of a basic paid subscription is $45 per user.
Final Thoughts
Sure, Ecotrak has its strong points, but it is weak in the areas where ease of use, integration, and flexibility are concerned.
Therefore, because the platform’s steep learning curve and vendor coordination issues can make it a less smooth solution for businesses, a more seamless method can be chosen.
Other options like MaintainX, Limble, UpKeep, and Fiix have their own pros, including a simple-to-use interface and strong asset management characteristics.
However, Xenia is the most complete and customizable. Planning, maintenance, team communication, and safety compliance all in one platform – it is an amazing piece of software that really does integrate maintenance into a truly proactive and efficient facility management solution.
Unify Team Operations, Maintenance and Safety Compliance with Xenia
Xenia unifies daily operations, maintenance management and quality assurance to help ensure teams and facilities are effective and efficient.
Our customers love Xenia's robust use cases including:
Operational Execution
✔️ Checklists & SOPs
Create checklists, SOPs, Inspections and Data Logs to power accountability, training and staff clarity on every task.
💪 Team Task Management
Assign work digitally to defeat pencil whipping and disorganized teams. Complete tasks, chat with teams on any device, track time, collect photos, and ensure high quality work.
📆 Recurring Tasks
Create recurring schedules for daily opening and closings, performance review meetings, inspections, cleanings and more.
📲 Chats & Announcements
Centralize team communications with in task chats, one-on-one chats, team messages and company wide announcements
📊 Team Performance Reporting
Use Xenia's analytics dashboards to view staff work reports. Filter by asset, location, category or due date and export the report in PDF or Excel
Maintenance Management
🛠️ Work Orders
Create work orders with associated team, asset, location, priority, category and due date. View live progress reports on each work order, chat with teams, and review resulting template submission, images and notes to improve operations.
🧰 Preventive Maintenance
Create a preventive maintenance calendar to ensure asset uptime is not compromised. Attach images, templates, videos and notes to every task and assign to a team or individual for completion.
📲 QR Codes
Generate and attach QR codes to equipment and facility locations to enable fast and accurate inspections and data logs.
⚙️ Work Order Requests
Receive, approve and assign work order requests from tenants, regular customers and vendors. Enable requesters to submit, track, and communicate with your team, without access to operations templates or unrelated work orders.
📁 Equipment Work History
View work history for every asset and sub asset in Xenia. Review performance data and enable corrective actions to improve your operation.
Safety Compliance & Quality Assurance
👍 Concrete Brand Standards
Put your brand standards in a clear and operational checklist to be attached to work assignments.
🔎 Smart Inspection Workflows
Xenia's operations template builder has built in conditional logic into each step. This allows you to trigger actions based on a form response such as creating a corrective action on a failed inspection step, sending a notification to management for out of range meter readings, and much more.
✨ Corrective Actions
Operationalize inspections with fast work order assignment arising from a failed inspection step. All corrective data is stored in the checklist submission for auditing and accountability.
📋 Analytics and Reports
View live dashboard summaries of tasks, employee performance, template submissions and more. Filter, organize and export compliance reports to PDF and Excel formats to simplify compliance management.
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