IT & Facilities Leaders
Streamline Technology And Maintenance Management
Keep your operations running smoothly with proactive maintenance tracking and integrated systems management
4.9 / 5 stars based on reviews from
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Powered by AI. Trusted by the world’s best operators.
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Why Choose Xenia?
Centralize Maintenance Management
Track all maintenance requests, schedule preventive maintenance, and monitor equipment performance from a single platform. Never miss critical maintenance again.
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Ensure System Reliability
Monitor critical systems, track temperature logs automatically, and receive instant alerts when issues arise. Prevent costly downtime before it happens.
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Simplify Compliance
Generate required maintenance records, equipment logs, and compliance reports automatically. Have audit-ready documentation at your fingertips.
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Control Costs
Track maintenance history, identify problem areas, and optimize repair vs. replace decisions with comprehensive equipment data and analytics.
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Compare Features of Xenia vs SafetyCulture
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Custom Checklists | .svg) Drag-and-drop builder with unlimited conditional logic Highly customizable for all business needs | Customizable templates, but limited options for complex workflows Basic checklist creation |
Task Management | Role-based task assignment with geofencing Efficient, easy-to-use, and scalable | Real-time task management with checklists Store-level task assignment |
Document Storage | Integrated resource center with version control Easy-to-access and organize | Secure, but restrictive on who can make changes Basic knowledge base |
Real-Time Reporting | Custom dashboards and analytics Immediate insights, highly flexible | Advanced reporting but comes at a premium Limited reporting requiring manual exports |
Third-Party Integrations | Open API with maintenance system integration Growing range of integration options | Many integrations, but setup can be complicated Limited integration options |
Mobile App Performance | Works offline with automatic sync Praised for ease of use, even for non-tech users | Mobile-first platform, intuitive but overwhelming for some Requires constant connectivity |
Pricing | Simple per-location pricing Transparent pricing, no hidden fees | .svg) Can become expensive as your team grows Complex pricing with add-ons |
Onboarding | Dedicated implementation team Fast onboarding with minimal setup time | Can be time-consuming and complex Self-service setup |
Customer Support | 24/7 responsive support Responsive, personalized support | Proactive, but some advanced issues take time to resolve Limited support hours |
Audit & Compliance | Built-in audit tools with scoring Smooth audit management and compliance tracking | Industry-standard compliance but complex navigation Basic compliance tracking |
Notifications | Customizable multi-channel alerts Timely reminders and updates for tasks | Automated notifications for updates and document reviews Basic email notifications |
Scheduling | Advanced recurring task scheduling Easy to schedule tasks with photo and note features | Automated scheduling for inspections and maintenance Basic task scheduling |
Time Tracking | Integrated completion tracking Integrated time tracking for task management | Real-time task tracking but complex reporting Limited tracking capabilities |
Risk Management | Real-time issue flagging and escalation Real-time risk mitigation through task tracking | Helps manage risk but focuses on inspections Basic issue reporting |
Scalability | Handles 1000+ locations efficiently Easily scalable for growing businesses | Scalable, but becomes costly as you expand Performance issues at scale |
Data Import/Export | Flexible data management with real-time API Simple, easy export of reports and analytics | Robust data handling, but customization could improve Limited export capabilities |
Still not Convinced?
Whether you're new to task management or looking to switch from SafetyCulture, Xenia gives you more control over your operations with greater flexibility, transparent pricing, and seamless onboarding. Plus, you can easily scale without worrying about hidden fees.
Tasks & Checklists
Assign Tasks and Build Powerful Mobile Friendly Checklists
Enable transparency and enforce accountability in your frontline team through Xenia’s centralized and flexible Task and Work Order Management feature.
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Inspections & Scored Audits
Maintain Quality and Drive Brand Adherence
Automate inspections, achieve regulatory compliance and simplify internal audits for a more robust operations management.
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Xenia AI
Use Xenia’s AI To Fast Track Content Creation & Insights
Generate new checklists, audits and documents in lightning speed with Xenia’s AI to fast track continuous business improvement — all easily accessible by your team on mobile.
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Repairs & Maintenance
Manage Requests and Track Maintenance
Use Xenia’s work request portal to route maintenance requests via QR codes and easily schedule preventative maintenance on all equipment.
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Documents & SOP’s
Streamline Internal Knowledge and Training
Manage all your team’s knowledge in one place with documents, SOP’s, powered by AI.
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Location Hierarchy
Organize Locations by City, State, and Region
Manage your organizational hierarchy with a flexible location structure allowing you to track and manage your team in any way you’d like.
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Reporting
Optimize Costs With Actionable Insights
Utilize Xenia’s customizable dashboards and detailed analytics to enhance decision-making, improve efficiency, and ensure regulatory compliance.
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Other Xenia Features:
QR Codes
Use QR codes to start inspections, log data and more.
Work Schedules
Create recurring schedules for your most critical workflows.
Temperature Monitoring
24/7 temperature monitoring with automated alerts via wireless sensors.
Preventative Maintenance
Schedule recurring work orders with attached SOP's and data logs for meter readings and cost tracking.
Team Chats
Centralize communication for your frontline from team chats to company announcements.
Corrective Actions
Resolve failed inspections and hazards with corrective action workflows.
Equipment Management
Track maintenance cost and work order history for every asset.
Get Xenia for Your Operations
Gain more control with Xenia’s user-friendly UI, advanced automation, and easy setup—without the hefty price tag. Scale across multiple locations effortlessly, and keep your operations running smoothly with minimal effort.
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