Wonder what is the biggest challenge in fleet operation failure?
It’s the negligence of the drivers and other stakeholders for a proper pre-trip vehicle inspection.
We frequently find ourselves rushing through vehicle assessments without enough preparation. The lack of proper resources and tools makes it more difficult. It can be revolutionary to be able to open a smartphone, log entries, and quickly identify problems. Enter mobile fleet management software.
To help you with your search, this article includes five pre-trip vehicle inspection apps that have been carefully selected. They have everything you need to conduct, store, and distribute your fleet inspection data with ease. We also included some advice to assist you in selecting a solution that is suitable for the project right away.
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The 5 Best Pre-trip Inspection Apps
1. Xenia
Maintaining vehicle inspections is made easier using Xenia's pre-trip fleet inspection software. It makes everything accessible in one location and is incredibly user-friendly.
You can use this application to create checklists that are specific to each property, conduct inspections using a phone or tablet, and even work in locations with little or no internet access.
The software, which is among the greatest fleet inspection applications, enables you to promptly handle tenant requests, monitor maintenance, and have in-app conversations with your crew.
Additionally, it records every detail of your inspections and generates accurate reports that you can distribute, allowing you to stay organized without growing weary of paperwork.
Key Features
Customizable Checklists
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You can start by first checking out Xenia's customizable checklists. This dynamic feature enables users to carry out pre-trip inspections, which are essential for guaranteeing the effectiveness and safety of commercial vehicles.
If you’re not comfortable with creating checklists from scratch, feel free to head over to our checklist template library. Choose from hundreds of templates, which can be customized based on the type of vehicle. Businesses can enhance their adherence to industry standards, save downtime, and guarantee the security of their drivers and the general public by utilizing this checklist.
Once a checklist has been created, drivers and supervisors can immediately begin their pre-trip inspections. Users can use data logs to record pertinent data related to tires, brakes, steering, lighting, and more, which makes regular inspection much more efficient and streamlined.
The fleet industry usually works in shifts, so when you have a definitive checklist for pre-trip inspections set in place, all your workers have to do is pull up the ready-made checklist and get to work.
With our standardized checklists, you can complete more tasks in less time while upholding consistent standards across all sites. You can inspect up to five times faster.
Check out this Pre-Trip Inspection Checklist
Mobile Accessibility
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Once a checklist has been selected, users can perform detailed inspections in only 15 minutes using our mobile-friendly app! That’s right, no service stations or complicated tools are required, all you need is your hand-held device to carry out inspections in an efficient and streamlined manner.
This facility ensures that the service technicians can optimize overall operational efficiency before issues escalate - almost immediately and in real time.
Our mobile app also supports regular and unscheduled preventive maintenance operations. This means that your company has a proactive approach to finishing tasks that will increase the asset's lifespan. Preventive maintenance reduces unplanned malfunctions, which reduces downtime and associated expenses.
Real-Time Data Capture
While the inspections are being carried out, the users can keep on logging the data in real time. The platform's real-time data and reporting features allow facility managers to access up-to-date information on maintenance activities and inspections.
Provided we are an integrated platform with this streamlined transfer of information that manages maintenance tracking, fleet inspections, and compliance checks - Xenia improves fleet inspection management in several noteworthy ways.
With instant access to data, decisions can be made quickly and efficiently, guaranteeing that problems are resolved immediately before they weigh heavy on company’s budget.
Photo Attachments and In-app Communication
While the inspection is being conducted, drivers and supervisors can capture information through photos from directly within the app and log it. This helps in providing clear visual documentation for fleet managers.
Additionally, it helps provide fleet owners and renters more transparency into the inspection process as well as the condition of the asset. Users can also communicate better with photographic evidence, using our in-app chat functionality.
Furthermore, using the in-app chat functionality of Xenia, users can directly communicate with other team members including the managers so that immediate actions can be taken if required. This allows to endorse end-to-end transparency and make the pre-trip inspection a lot more effective.
Pricing
- Free Forever: Free trial for up to 5 users
- Starter: $99 / month for 15 users
- Premium: $199 / month for 15 users with unlimited access to all the core features
- Custom: Need something tailored to your organization?
Book a call to get your quote
Priced on per user or per location basis
Available on iOS, Android and Web
2. GoAudits
The pre-trip inspection app from GoAudits streamlines inspection processes and increases vehicle uptime and compliance for fleet managers, drivers, and owners. It helps businesses to put safety and vehicle longevity first thanks to its comprehensive features, scalability, and customizable solutions.
Key Features
- Custom Checklists: You can modify an already-existing pre-trip inspection checklist template or create an infinite number of checklists based on the kind of vehicle and the inspection requirements.
- GPS Location Tagging: Record the pre-trip inspection's GPS position. Evaluate fleet and schedule maintenance according on location-based insights.
- Photo Capture: Enable drivers to better communicate with the maintenance team by allowing them to take and exchange notes on faults as well as images.
Pricing
- Go audits starts at $12 per user per month when paid monthly and is 20% off to $10 per user when paid annually.
3. ATS Pre-Trip
A powerful cloud-based vehicle inspection software designed to satisfy the exacting requirements of trucking businesses is called ATS Pre-Trip. It is made with checklists that are consistent with DOT regulations, guaranteeing that every inspection follows the most stringent safety and compliance requirements established by the Department of Transportation.
Key Features
- Automated Defect Detection and Alerts: Integrate a feature that uses AI or machine learning to analyze captured photos or sensor data during the pre-trip inspection.
- Voice-Guided Inspection Workflow: The system could guide them through the checklist step-by-step, prompting them to check specific components and allowing them to record findings verbally.
- Real-Time Compliance Tracking and Reporting: Include a real-time compliance tracking system that monitors whether all required checks have been completed according to regulatory standards.
Pricing
- Contact the vendor for pricing
4. Zonar
Zonar is a fleet management platform that is unique in that it includes a pre-trip inspection software that is optimized to make it easier to conduct a full and efficient inspection of fleet before they are driven.
Zonar's all-encompassing strategy provides real-time vehicle tracking, enabling fleet managers to precisely monitor vehicles and drivers and guarantee adherence to safety and legal regulations. The platform is also proficient in driver monitoring, which is essential to raising operating standards and road safety.
Key Features
- FaultIQ: You can easily access the location, fault codes, and health of each vehicle using Zonar FaultIQ, all in one screen. Moreover, configure email and text notifications to inform you of any problems later on.
- OnCommand® Connection: To expedite inspections, OnCommand Connection unites all makes and models of a fleet under a single gateway.
- Automated Compliance Reporting: Using the compliance reporting functionality of Zonar, many aspects of compliance such as Hours of Service, vehicle inspection, and maintenance schedules could be handled through Zonar.
Pricing
- Contact the vendor for pricing
5. Fleetio
Fleetio is a well-known fleet management platform that includes advanced vehicle inspection capabilities.The software provides mobile app-based configurable vehicle inspection checklists. Each inspection allows for the addition of images and notes, and the real-time monitoring dashboard enables you to respond quickly if a problem emerges. To make sure you know right away if something needs your attention, you can additionally set up custom notifications.
Key Features
- Create Custom Inspections: You can create inspection forms for whatever your fleet owns with ease, including cars, trailers, and more. You can even give your staff a checklist for pre-trip inspections.
- Driver Vehicle Inspection Reports: DVIRs are essential for extending the life of your assets and reducing maintenance expenses, as well as for ensuring your vehicles are safe to drive.
- DVIR Forms: Apart from reducing the daily maintenance costs and increasing the life of the assets, DVIRs ensure safety of the vehicle while in use.
Pricing
- Pro Plan: $5 per asset/month
- Advanced Plan: $7 per asset/month
Why Pre-Trip Inspections Matter
A thorough checklist is the first step in every pre-trip assessment. The purpose of this checklist is to make sure that before leaving, all important parts of the vehicle are examined and confirmed. The checklist improves site and driver safety in addition to helping to maintain compliance with DOT rules.
How To Chose the Best Vehicle Inspection Apps
We looked at both necessary and desirable features when evaluating the top fleet management software. These are the must-have features of the best pre-trip vehicle inspection app:
- Profile management allows you to view all information regarding every vehicle within your app.
- Pre-defined templates and customizable inspection checklists for various makes and models.
- You can monitor the progress of inspections and inspection reports in real-time and address unsuccessful inspections by using inspection status updates.
- Cloud connectivity to conduct mobile checklist completion and vehicle inspections.
- Access controls let you manage user rights and make sure staff members are only using the portions of the application that they require.
- Support for media, enabling you to include images and videos in inspection reports.
- Inspections can be conducted when and where necessary with the use of GPS and timestamp collection.
- An offline feature that enables you to do inspections without an online connection.
- Generating vehicle reports including images, timestamps, inspection findings, and other pertinent data.
- Notifications and prompts to make sure you don't overlook an inspection.
- Analytics and reporting tools that shed light on common problems and trends found during inspections.
The Bottom Line
By expediting and improving the efficiency of the inspection process, vehicle inspection apps contribute to the streamlining of workplace procedures. They let you do a lot of things, such make personalized checklists and keep a precise log of previous and forthcoming maintenance and inspections.That being said, not all pre-trip inspection apps are created equal, which is why we have compiled this list.
Unify Team Operations, Maintenance and Safety Compliance with Xenia
Xenia unifies daily operations, maintenance management and quality assurance to help ensure teams and facilities are effective and efficient.
Our customers love Xenia's robust use cases including:
Operational Execution
✔️ Checklists & SOPs
Create checklists, SOPs, Inspections and Data Logs to power accountability, training and staff clarity on every task.
💪 Team Task Management
Assign work digitally to defeat pencil whipping and disorganized teams. Complete tasks, chat with teams on any device, track time, collect photos, and ensure high quality work.
📆 Recurring Tasks
Create recurring schedules for daily opening and closings, performance review meetings, inspections, cleanings and more.
📲 Chats & Announcements
Centralize team communications with in task chats, one-on-one chats, team messages and company wide announcements
📊 Team Performance Reporting
Use Xenia's analytics dashboards to view staff work reports. Filter by asset, location, category or due date and export the report in PDF or Excel
Maintenance Management
🛠️ Work Orders
Create work orders with associated team, asset, location, priority, category and due date. View live progress reports on each work order, chat with teams, and review resulting template submission, images and notes to improve operations.
🧰 Preventive Maintenance
Create a preventive maintenance calendar to ensure asset uptime is not compromised. Attach images, templates, videos and notes to every task and assign to a team or individual for completion.
📲 QR Codes
Generate and attach QR codes to equipment and facility locations to enable fast and accurate inspections and data logs.
⚙️ Work Order Requests
Receive, approve and assign work order requests from tenants, regular customers and vendors. Enable requesters to submit, track, and communicate with your team, without access to operations templates or unrelated work orders.
📁 Equipment Work History
View work history for every asset and sub asset in Xenia. Review performance data and enable corrective actions to improve your operation.
Safety Compliance & Quality Assurance
👍 Concrete Brand Standards
Put your brand standards in a clear and operational checklist to be attached to work assignments.
🔎 Smart Inspection Workflows
Xenia's operations template builder has built in conditional logic into each step. This allows you to trigger actions based on a form response such as creating a corrective action on a failed inspection step, sending a notification to management for out of range meter readings, and much more.
✨ Corrective Actions
Operationalize inspections with fast work order assignment arising from a failed inspection step. All corrective data is stored in the checklist submission for auditing and accountability.
📋 Analytics and Reports
View live dashboard summaries of tasks, employee performance, template submissions and more. Filter, organize and export compliance reports to PDF and Excel formats to simplify compliance management.
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