Learn Xenia for Every Use Case

Learn how to get started with Xenia in less than 90 seconds! We make onboarding a breeze with multiple login options and secure, 2-factor authentication.

Let's learn how to create teams in Xenia. To begin, select "Settings" on the left panel menu.

Next, select "Teams" from the Settings Menu.

Click on "Create Team" in the top right of the page.

Give the team a name and select the members to add to the team from the drop down menu.

When finished, click create.

To edit a team, select the three dots on the team card, then click edit.

Make your changes and click "Update" to save.

That's all for now, Give it a try and reach out with any questions!

Making customized checklists for your facility has never been easier than with Xenia. Easily create checklists with steps for procedures, pass/fail, or text inputs with customizable unit values. Organize your checklist with headers and improve detail by requiring notes and pictures. With Xenia, checklists can easily be assigned to available employees in a task. Each task has a priority level, start and due time, and a recurring task feature to automate future work. All data from tasks is collected and organized for managers to make better decisions on improving operations.

Learn how to leverage Xenia's public template library to jump start your maintenance and operations improvements. Choose from hundreds of checklists, inspections, logs, SOPs, meeting agendas and surveys. Easily customize and attach to a work order for process standardization across all deskless teams. Track progress, offer support via chat and measure outcomes for continuous improvement.

Learn how to log in to Xenia on both desktop and mobile, using either email, password, text or WhatsApp. We also cover how to quickly reset your password.

Let's learn how to change a password in Xenia.

Begin by selecting "Settings" on the left panel menu.

Next, select "My Settings" from the Settings Menu.

Scroll down until you see Password Settings.

Enter your current password, followed by the new password two times.

When finished, click "Save Changes".

Congratulations, your password has been saved.

That's all for now, Give it a try and reach out with any questions!

Xenia makes it easy to view recorded data from checklists, procedures, inspections and logs, in multiple ways to maximize insights and actionability. With Xenia, any data from equipment meters to expenses and vehicle mileage are easily recorded and analyzed so that you can make better decisions. From high level views of completed tasks to granular reports of checklist details, Xenia makes it easy to identify trends and outliers so that you can be confident in making tough decisions. Watch this video to learn how to view and export PDF and Excel reports. Let us know if you have any problems or questions. We are happy to help!

Let's learn how to add categories in Xenia. Categories are used to classify tasks & work-orders and are easy to add and modify. To begin, select "Settings" on the left panel menu.

Next, select "Categories" from the Settings Menu. Then Click on "Add New Category". Give the category a name and click "Add" when finished.

Each Category is assigned a color to be shown on the work order board. To edit a category, hover over the title and click on the pencil icon. Rename your category and hit enter to save.

Let's learn how to add users in Xenia. To begin, select "Settings" on the left panel menu. Next, select "Users" from the Settings Menu. Click on "Add Users" in the top right of the page. Add the users full name and add either a phone number or email address to send the invitation. Finally, select whether the user will be an admin or normal user. When finished click "Send Invite". You are now ready to add the next user.

Xenia makes it easy to create inspections templates to power safety and quality control in frontline operations. Start by giving your template a name, icon and color. Next, set the template access to customize which individuals or teams will be able to complete the inspection. All template steps are organized into sections with headers for clear communication. Xenia has many different step types:- Procedures are step-by-step check boxes for SOP.'s and to do lists.- Pass fail steps are used to facilitate inspections & audits.- Take Photo enables users to capture an image for a step.- Text Answers are great for surveys and open ended responses.- Numbers, temperatures, and cost steps help to track meters, expenses and other operational data. Select the first step type to add to the template. Fill out the step description, then decide to require images or add an attachment to the step.Continue to add steps and sections until you are satisfied with your checklist. Step types can be modified and reorganized at any time during editing.Once implemented in operations, all Xenia template data can be easily reported on in a PDF or Excel export for ultimate compliance and accountability. That's all for now, Give it a try and reach out with any questions!https://www.xenia.team/

Xenia's task management system is intuitive and customizable to cater to multiple departments and industries. Quickly attach checklists and SOPs and assign category, location, and priority to each task. Assign to either a team or individual for completion with details such as start and due time. Track progress in real time from your mobile device, collaborate via built in chat and reassign work as needed. Collect and analyze data from each task to make decisions and measure impact of intervention.

Making customized checklists for your facility has never been easier than with Xenia. Easily create checklists with steps for procedures, pass/fail, or text inputs with customizable unit values. Organize your checklist with headers and improve detail by requiring notes and pictures. With Xenia, checklists can easily be assigned to available employees in a task. Each task has a priority level, start and due time, and a recurring task feature to automate future work. All data from tasks is collected and organized for managers to make better decisions on improving operations.