Preventative Maintenance

Centralize Equipment Maintenance and Asset Work History

Xenia helps teams identify risks, correct issues, track costs and analyze work history of all assets and equipment vital to your operation.

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Gain Clarity on Asset Health

Asset Register

Create register of assets and equipment
Create sub-assets for parts or units
Add photos and asset details
View upcoming maintenance tasks

Preventive Maintenance Schedules

Build PPM Calendars
Automatically notify staff of assigned work
Complete maintenance tasks on mobile
Track cost, time spent and images

Asset QR Codes

Create QR codes for every asset
Attach to assets and equipment
Scan on mobile to log work
View work history or report issues for correction

Asset Inspections

Custom inspections with if/then logic
Automate alerts, follow-up questions and image requirements
Require signatures for accountability

Corrective Actions

Generate corrective tasks from failed inspection steps
Attach description, category of work, priority and due date
Include all asset information
Record cost and time spent

Equipment Work History

See all work associated with each asset
Analyze cost and time spent data
Organize reports by time period, asset, work type and more
Export reports to PDF or Excel

Asset Register

Create a Detailed Records for Equipment and Parts

Create register of assets, equipment and tools with photos and documents

Add Location, description, model, serial number and date of purchase

Create sub-assets for parts, units of an asset type or related systems

Easily view maintenance schedules for every asset

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Preventive Maintenance Schedules

Schedule Preventive Maintenance to Ensure Asset Uptime

Schedule recurring inspections, cleanings and maintenance

Complete maintenance work orders on mobile

Receive automated reminders of upcoming maintenance tasks

Track progress in real time, record costs and images

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Asset QR Codes

Attach QR Codes to Equipment for On-Site Work Logging

Create QR codes that link to an asset or sub-asset

Report hazards, issues or risks to management

Scan QR codes on mobile for access to asset information

Log performance data or work completed on the asset

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Asset Inspections

Conduct Mobile Inspections with Smart Automations

Create custom inspections with multiple step types

Trigger alerts, follow up questions or corrective tasks

Create if/then logic triggering based on template step response

Require signatures and images for quality assurance

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Corrective Actions

Create Corrective Work Orders to Resolve Issues Faster

Generate corrective tasks from form submission steps

Schedule or assign to teams or individuals with due date and priority

Attach work description, category, location and asset information

Record cost and time spent on each corrective action

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Asset Work History

Analyze Work History and Cost for Every Asset

View historical record of all work associated with each asset

Organize reports by time period, asset and work type

Analyze cost data of preventive maintenance and repairs

Export to PDF and Excel for flexible data management

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Xenia Workflow

Experience the Benefits of Digital Workflows

Eliminate Unnecessary Steps

Xenia consolidates all the necessary information into a single, easy-to-use platform. No more searching through stacks of paper or waiting for radio responses; everything you need is at your fingertips.

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Say Goodbye to Errors

Eliminate the potential for human error associated with outdated systems. Xenia's digital workflows ensure accurate data entry, tracking, and reporting, reducing costly mistakes and ensuring precision across your operations.

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Enhance Communication and Transparency

Your business moves as one in the required direction.
Xenia offers real-time notifications and updates, ensuring all team members are synced and aware of the task status, promoting effective collaboration.

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Safeguard Your Information

Old software and physical documents pose significant security risks. Xenia ensures your data is protected with robust digital security measures, providing peace of mind while preserving your vital business information.

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Grow with Ease

Unlike traditional systems, Xenia's digital workflows can adapt and scale according to your business needs. As your operations expand, Xenia seamlessly accommodates more data, tasks, and users without compromising on performance.

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Save a Tree, Go Paperless

Transitioning to a digital workflow isn't just good for efficiency—it's good for the environment too. By reducing your reliance on paper, you're taking a positive step towards eco-friendly business practices.

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