Internal audits need to be thorough, spot on and precise to ensure organizational compliance and keep workers safe.
Auditing and inspection are indispensable procedures that help organizations stay compliant, detect possible hazards, and optimize everyday operations. Nonetheless, doing manual audits on paper or in Excel can be tedious and susceptible to error.
Fortunately, we have an abundance of digitized solutions available to conduct site audits. However, not all of these tools can be interpreted as the best site audit software for the job.
Having that in mind, this post not only highlights some of the important aspects of on-site inspections and audits in different industries, but also recommends the best site audit software for small businesses.
Let's get started and see what it's all about.
What Is An Audit Management Software?
Also known as: site audit safety software, these solutions are comprehensive management programs that include capabilities for streamlining internal and external audits.
At an individual level, given the brevity of features, a site audit app can serve as a platform where auditors can analyze data, examine financial records, prepare auditing reports, and provide important insights to management.
5 Best Site Audit Software Apps For Businesses in 2024
Since the market is already overflowing with an abundance of site audit apps, it's not easy to sign up for an account on any platorm.
Not knowing the full brevity or the feature-set of any site auditing software is one of the many challenges associated with seleting a program you can proceed with.
Here's a detailed run down on the best physical site audit software to help you get started.
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1. Xenia - Overall No. 1 Best & Free Online Site Audit Software
Site audits aren't anymore about conducting different types of inspections.
You need a software that you can count on, in case something related to reactive or predictive maintenance comes up. Moreover, whichever program you're looking to use, it should have a way of empowering you, your business and your on-site teams to complete processes with a centralized approach.
To that end, Xenia comes as the best site audit software with a mobile-first approach to help inspectors, safety auditors and frontline teams to do more, while avoiding near misses!
It is a holistic audit management tool with a variety of compliance features to help you with internal audits.
Let's take a deeper look at what the program has to offer.
Among many features, this site auit app online comes with a collection of ready-madecustomizable templates and strong that can be tailor-made to fulfill any industry's requirement.
Moving on, the additional features of this software include risk assessments, complaint forms, audit surveys, performance audits, hazard reports, incident forms, compliance forms, audit reports, safety checklists, and other compliance monitoring papers. These features are a great way for inspection and audit teams to get rid of any manual work, or the hassle of going back and forth to a long paper trail.
Key Features
- Conduct Smart Inspections: Build if/then smart logic into inspection phases to streamline inspections using Automation Workflows.
- Corrective Actions: Review template submissions, evaluate failed steps, and create work orders to ensure that every problem is dealt with and fixed through corrective actions.
- Analytics Reports: Utilise Data-Driven Insights to improve performance by reviewing and analyzing job completion times to increase efficiency.
- Enhanced Data Security: Xenia protects your data with strong digital security safeguards, giving you peace of mind while keeping your critical business information.
- Preventative Maintenance: Integrate preventative maintenance into one platform by integrating planned work orders, thorough checklists, and complete asset monitoring.
Pricing
- Free Forever: Free for up to 5 users with access to all the basic features.
- Starter Plan: Starting at $99/month for the first 15 users, includes a work calendar view, work reports, template reports, sub-assets, and sub-locations.
- Premium Plan: Starting at $199/month for the first 15 users, includes reporting dashboards, time and cost tracking, template branding, public form submissions, automated templates, and more.
- Custom Plan: You get unlimited users, a dedicated account manager, onboarding and implementation, and integrations.
Feel free to Book a Demo
Available for up to 5 users
Premium for $99/month for the first 20 users (with free trial period)
Available on iOS, Android and Web
2. AuditBoard
Up next on our site audit software recommendations list, we've got AuditBoard.
It is a leading cloud-based platform that is revolutionizing how businesses automate, collaborate, and report in real-time on important risk, audit, and compliance tasks.
The company provides a comprehensive suite of audit management and compliance solutions for SOX, controls management, operational audits, ERM, and workflow management.
AuditBoard's customers span from industry-leading pre-IPO organizations to Fortune 50 corporations aiming to optimize their accounting and audit activities. Its modules have a systematized simplicity that allows even our non-tech-aware team members to utilize the program successfully.
It also has comprehensive reporting tools that minimize the need for manual collation of data from various sources. The programme significantly decreases time spent on repetitive operations while also increasing accuracy and efficiency.
Key Features
- Plan and Scope: View all of your auditable entities in one centralized universe, including critical indicators and risks. Perform flexible risk evaluations and detect coverage gaps.
- Real-time Visibility: During testing, identify and generate problems; swiftly assign action plan owners; and automate follow-up. Track progress and get real-time insight into active problems. In just a few clicks, you can create and transmit management-ready reports.
- Compliance Audits: Using automated workflow alerts and report creation features, you can streamline testing, problem resolution, and reporting, allowing your team to focus on more important tasks.
Pricing
- Contact the vendor to get detailed AuditBoard pricing as per your requirements.
3. Workiva
Workiva is an audit teamwork management solution for medium to large enterprises.
It assists in the organization and verification of data, allowing each team member to continue with audit reporting comfortably.
You can additionally connect important risk and control data to audit programs for dynamic decision-making with Workiva.
This powerhouse effectively streamlines complicated processes with experience across accounting practises as well as the Information Technology and Services sectors.
Workiva offers a variety of products, including accounting and finance, audit, risk and compliance, ESG & sustainability, and legal, with a focus on banking, insurance, and investments, among others.
Key Features
- Three Lines of Defense: Remove the clutter of desktop files dispersed over numerous versions and revisions, as well as back-and-forth communications. All of your audit work can be planned, tested, reported on, and monitored from a single platform.
- Automate Audit Tasks: Increase security with automated evidence collecting, final engagement reports, and risk assessments, from audit preparation to fieldwork to reporting.
- Increased Data Control: Get the right info at your fingertips when you need it. With real-time dashboards, you can get greater insights quicker and make better business choices.
- Fieldwork and Testing: Integrate evidence collecting into work papers during control testing. With 3,000+ ready-made AuditNet templates, you can simply start a fresh audit or risk assessment.
- Audit Analytics: With extensive data capabilities, you may access large population sets and see exceptions in seconds. Apply audit analytics to your whole schedule to streamline your audit process on a single platform—whenever you want.
Pricing
- Free version: Yes, for XBRL Taxonomy Analyzer
- Pricing: Contact Workiva for more info
4. TeamMate+
TeamMate+ is a cutting-edge audit management system used by worldwide financial institutions, local government agencies, and businesses of all sizes.
Use its digital capabilities to give your team integrated vital business systems and data-driven analysis that provides certainty for organizational choices.
This adaptable site audit safety software provides important insight into the banking sector as well as government processes, equipping your organization with unique solutions intended to maximize the power of its audit teams.
Industries and responsibilities they serve: public sector, the public sector in the United States. FedRAMP is used in the commercial, financial services, automotive, and industrial sectors.
Key Features
- Purpose-built for Audit: Offers a simplified, audit-focused user interface capable of adapting to the intricacies and nature of internal audit and accelerates the total deployment and acceptance.
- Data-driven Insights: Auditing often entails reading, analyzing, and interpreting hundreds of reports and tens of thousands of data points. It may be a daunting and hard undertaking.
- TeamMate Analytics: TeamMate Analytics is an Excel-based solution that helps you simplify your workflow in a familiar setting. When paired with a rich library of over 150 professional audit tests, it provides an accessible platform that is ready to use and capable of swiftly getting your audit department up and running.
- Integrated Solutions: The ability to interface with these tools is critical, but they are not primarily designed for auditing. TeamMate+ supports you with integrated analytics and the capability of third-party data visualization.
- Embedded Expertise: TeamMate's open ecosystem enables you to interact with your larger risk environment and gives the connection and openness required to review organizational data efficiently.
Pricing
- Connect with the vendor to receive a price quote
5. Thoropass
The last program to be a part of our best site audit software listicle is none other than Thoropass.
It is a compliance automation and audit solution for enterprises of all sizes that promises to ease policy drafting, expedite communication, and automate evidence collecting.
This complete platform serves IT professionals, compliance officers, security managers, risk managers, and the healthcare sector, providing them with the resources they need to handle compliance and security needs successfully.
Thoropass fits effortlessly into your processes, guaranteeing that you are ready to pass any audit with flying colours. Several companies trust it because it provides a powerful compliance automation platform, professional services, trained auditors, and a large partner ecosystem to assist your compliance obligations throughout your business journey.
Key Features
- Compliance Automation: Accelerate the ability to create, review, and acknowledge published policies with direct automation.
- Frictionless Experience: We connect with your systems, automate evidence gathering, and manage the compliance process with an in-house auditor who is there for you from start to finish.
- Experts For Your Team: Meet your auditor on the first day and get the benefits of the connection for years to come. Thoropass is the only solution that includes in-house auditors and compliance specialists on each account.
- Integration: Thoropass integrations are vetted and approved by auditors. High-quality data automatically satisfies evidence requests while powering transparent, continuous compliance monitors.
Pricing
- Connect with the vendor to receive a price quote
Why Do We Need An Audit Management System?
The best site audit software enhances day-to-day operations in a variety of ways, including:
Saves Administrative Time
Auditing activities need an enormous amount of research, examination, and analytics, requiring auditors to spend up to 80 hours each week.
Audit automation systems, on the other hand, reduce repetitious activities and communication silos.
Streamlined Audit Process
A standardized audit framework is provided by an audit management platform, which enables teams to build a uniform and efficient technique across all projects.
Improves Team Coordination
An audit management system can substitute hundreds of tools, including emails, cloud file repositories, calendars, and task management applications, while also making it simpler to collaborate with departments.
Minimizes Financial Risks
Coordination failures and missed deadlines can result in millions of dollars, as Ernst & Young discovered when it paid $11.8 million to resolve charges for failed audits in 2016.
Site audit safety software enables auditors to devote more time to analytics and advisory tasks, as well as monitor more security hazards than ever before.
What to Look for in the Best Site Audit Software
When selecting an internal audit solution for your company, it's important to consider these critical qualities:
- Secure document storage allows you to store, organize, and manage compliance and audit-related data in a single location. This makes them easy to discover and increases openness in your company.
- User access restrictions and encryption, for example, safeguard sensitive information that is susceptible to and produced by audit procedures.
- You can create standardized documentation throughout your organization by using customizable templates. In particular, look for templates for safety checklists, audit strategies, and audit schedules.
- The best site audit software integrates planning, fieldwork, reporting, and follow-up reviewing into simple processes.
- Employee communication capabilities, such as an in-app chat or business newsfeed, allow for real-time interaction between audit team members and those participating in the audit process.
- You can employ training tools to create courses and materials for your audit team as well as general compliance training for the rest of your company.
- Task or project management enables you to manage the audit process and allocate duties, including corrective measures, to the appropriate personnel.
- A full-featured mobile app provides your audit team with access to the information they need during an audit, as well as your staff with access to the compliance papers they require to complete their job—regardless of where they are.
Final Thoughts
Auditors that strive for operational excellence and compliance, need to rely on a robust site audit application that they can easily count on.
Unfortunatley, since there are tons of tools out there right now, it's not easy to pick just one software and go on with it. Our recommendation is to sign up for a free trial to get the hang of the key features of a program that you're looking for. More importantly, make sure that any site auditing tool that you need, or are currently evaluating, fulfills your business requirements.
Feel free to lookup online best site audit program reviews, and see what other existing users have to say about the platform you're looking to go for.
Good luck!
Unify Team Operations, Maintenance and Safety Compliance with Xenia
Xenia unifies daily operations, maintenance management and quality assurance to help ensure teams and facilities are effective and efficient.
Our customers love Xenia's robust use cases including:
Operational Execution
✔️ Checklists & SOPs
Create checklists, SOPs, Inspections and Data Logs to power accountability, training and staff clarity on every task.
💪 Team Task Management
Assign work digitally to defeat pencil whipping and disorganized teams. Complete tasks, chat with teams on any device, track time, collect photos, and ensure high quality work.
📆 Recurring Tasks
Create recurring schedules for daily opening and closings, performance review meetings, inspections, cleanings and more.
📲 Chats & Announcements
Centralize team communications with in task chats, one-on-one chats, team messages and company wide announcements
📊 Team Performance Reporting
Use Xenia's analytics dashboards to view staff work reports. Filter by asset, location, category or due date and export the report in PDF or Excel
Maintenance Management
🛠️ Work Orders
Create work orders with associated team, asset, location, priority, category and due date. View live progress reports on each work order, chat with teams, and review resulting template submission, images and notes to improve operations.
🧰 Preventive Maintenance
Create a preventive maintenance calendar to ensure asset uptime is not compromised. Attach images, templates, videos and notes to every task and assign to a team or individual for completion.
📲 QR Codes
Generate and attach QR codes to equipment and facility locations to enable fast and accurate inspections and data logs.
⚙️ Work Order Requests
Receive, approve and assign work order requests from tenants, regular customers and vendors. Enable requesters to submit, track, and communicate with your team, without access to operations templates or unrelated work orders.
📁 Equipment Work History
View work history for every asset and sub asset in Xenia. Review performance data and enable corrective actions to improve your operation.
Safety Compliance & Quality Assurance
👍 Concrete Brand Standards
Put your brand standards in a clear and operational checklist to be attached to work assignments.
🔎 Smart Inspection Workflows
Xenia's operations template builder has built in conditional logic into each step. This allows you to trigger actions based on a form response such as creating a corrective action on a failed inspection step, sending a notification to management for out of range meter readings, and much more.
✨ Corrective Actions
Operationalize inspections with fast work order assignment arising from a failed inspection step. All corrective data is stored in the checklist submission for auditing and accountability.
📋 Analytics and Reports
View live dashboard summaries of tasks, employee performance, template submissions and more. Filter, organize and export compliance reports to PDF and Excel formats to simplify compliance management.
Centralized Site Audits With The No. 1 Inspections, Operations & Maintenance Platform
We understand that site audit inspections are not only demanding, but they are chaotic at best. Especially when multiple work orders need to be executed simultanrously
Don't worry!
Xenia unifies daily inspection audit activities, maintenance management and quality assurance proceduresto help ensure that everyone's on the same page.
Our customers love Xenia's robust use cases including:
Achieve Process Excellence With The Best Site Audit Software
✔️ Inspection & Operation Checklists, SOPs & More!
Create checklists, SOPs, Inspections and Data Logs to power accountability, training and staff clarity on every task.
💪 Build Inspections, and Logs Within Minutes!
Take the lead on your church facility management activities by creating detaild templates with unlimited steps and diverse reponse times.
📆 Plan Ahead With Scheduled & Recurring Tasks
Create recurring schedules for daily opening and closings, performance review meetings, inspections, cleanings and more.
📲 Chats & Announcements
Centralize team communications with in task chats, one-on-one chats, team messages and company wide announcements
🛠️ Work Orders Management
Create work orders with associated team, asset, location, priority, category and due date. View live progress reports on each work order, chat with teams, and review resulting template submission, images and notes to improve operations.
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