9 Best Mobile CMMS Solution(s) For Businesses in 2024

Best Mobile CMMS Solution(s) For Multi-Sized Businesses

Knowing that no two businesses are alike, or of the same size, their requirements vary by nature. Here's a selection of different types of CMMS software for mobile devices that businesses can use as per their convenience.

Read on...

1. Xenia: The Leading Mobile CMMS Solution

Dive headfirst into a world where your decisions are driven by real-time data, work orders are executed flawlessly, and assets are controlled accurately.  

Xenia puts you in charge of your entire facility maintenance, and all kinds of end to end operations. 

Offering a seamless mobile experience, Xenia, the best mobile CMMS has the capability to manage process standardization, work orders, preventive maintenance, inspections, meter logs, and basic asset management. 

With integrated chats and flexible tools, this mobile cmms app extends support to various frontline teams - and that too, from different niche industries.

Think of housekeeping, retail & sales, customer service, security, and more, just to get an idea of the hybrid technology that the platform comes with.

Therefore, Xenia, is dubbed as a multi-purpose mobile first solution that can not only be used as a CMMS, but as per your use-case requirement, the software technology is completely flexible.

Adopting Xenia is more than simply a technology upgrade; it is a strategy shift toward cutting-edge, highly effective, and data-driven maintenance management.

Key Features

• Work Order Management: Simplify work processes, improve communication, and boost visibility across all operations by utilizing a unified platform to develop, assign, and track work tasks.
• Public Template Library: Explore a freely accessible public library that offers a wide range of templates. Enhance clarity and context by attaching relevant images and notes.
• Preventive Maintenance Schedules: Efficiently manage recurring inspections, cleanings, and maintenance by scheduling them in advance. Execute maintenance work orders seamlessly using mobile capabilities.
• Cross-Platform Workflows: With just a few clicks, distribute tasks effortlessly to teams or individuals. Capture comprehensive task details, including images, notes, and chat records.
• Corrective Action Assignment: Create corrective tasks by extracting information from form submission steps. Schedule or assign these tasks to teams or individuals, specifying due dates and priorities.

Pricing Plans

• Free Forever: Free for up to 5 users, with unlimited access to ALL the basic features.
• Starter: $99 / month for first 15 users, alongside access to core features and functionalities.
• Premium: $199 / month for the first 15 users with unlimited access to all the core & advanced features.
• Custom: Need something tailored to your organization?

Book a free demo today!

2. Fiix

Fiix's cloud-based platform enables customers to quickly manage and maintain multiple assets, including cars, buildings, and inventory, all in one location. 

The interface allows the company owner and management to input data from Excel or CSV files, as well as via mobile devices.

This system also includes parts predictions, which helps by automatically evaluating all of the parts and supporting data to precisely predict the impending service.

Key Features

• Fiix Foresight: The artificial intelligence platform in Fiix assists in analysis and the identification of improvement opportunities.
• Fiix App Exchange: Any interface your company utilizes may be connected to via this network of Internet of Things integration.
• Work Order Management: Create customized QR codes and barcodes to attach to assets, work orders, or parts.

Pros and Cons

• Very easy to use and has lots of valuable data on the completed work done
• Straightforward and intuitive software with good features including preset reports
• Very simple to use, quick to understand, and a life saver for me

• Users can pick and prioritize specific features rather than being limited to a set of predetermined options.
• Implementation is challenging. Streamlining for future iterations would be beneficial.

Pricing Plans

• Basic: $45 per user, per month
• Professional: $75 per user, per month
• Enterprise: Custom pricing

3. FieldCircle

This top-rated and feature-rich CMMS mobile software, FieldCircle, allows you to better manage operations while reducing costs and downtime.

Operations' proactive and predictive qualities are driven by it to be more successful.You can handle work orders, audit assets, do preventative maintenance and inspections, keep tabs on inventories and spare parts etc. with the help of FieldCircle.

The tailored FieldCircle planning application takes charge of asset care activities proactively and predictably according to your company's requirements.

Key Features

• Asset Management: Easily save and manage detailed asset data, such as history, vendor information, paperwork, and more. 
• Facility Management: Manage information for numerous facilities, such as codes, depreciation, components, and documentation, in a single centralized system.
• Maintenance Calendar: Gain a full perspective of forthcoming work and scheduled maintenance chores, enabling you to efficiently arrange, prioritize, and manage your workload.

Pros and Cons

• Complete help with onboarding and data import
• Increase efficiency using iOS and Android maintenance planning mobile applications
• Use insights to improve operations and manage resources more effectively

• Lack of advanced customization options
• The user interface and user experience need improvement

Pricing Plans

• Starter: $99/month for up to 5 users
• Team: $199/month for up to 15 users
• Business: $299/month for up to 30 users

4. UpKeep

No matter the size or nature of your business, UpKeep, a CMMS that is mobile-based, is capable of accommodating your needs.

Save time and effort by automating processes, keeping tabs on stockrooms, managing work orders, and keeping an eye on assets.

It has several uses, including developing bespoke dashboards, organizing procurement activities, analyzing and forecasting expenses, and more.

Key Features

• Maintenance Management: Use work orders with either pre-existing or created checklists. Make plans based on the calendar that are long-term using preventative maintenance scheduling.
• Reporting: Discover maintenance priorities, assess technician efficiency, monitor work order completion rates, and more with reports generated on specific assets or whole facilities.
• Work Order Management: Thanks to role-based access, managers, technicians, and renters can all use the customer portal or mobile app to submit requests for work orders. 

Pros and Cons

• Ensures that the Maintenance staff is always aware of their current progress
• Assists in gathering information for the reporting requirements of other teams
• Stores all accounting-related information

• Pricing may be considered relatively high

Pricing Plans

• Lite: $20/month per user
• Starter: $45/month per user
• Professional: $75/month per user
• Business +: Pricing available upon request

5. Limble

An asset tracking, organization, and management system is available via Limble CMMS, which is hosted in the cloud.

The functions include monitoring inventories, job requests, maintenance tasks, and real-time asset data. It is built to accommodate enterprises of all sizes and across all sectors.

Key Features

• Reporting: Operational visibility and insights into operations can be obtained via customizable dashboards. Make it easy to send out reports via email by creating customizable key performance indicators (KPIs) to monitor metrics.
• Inventory Management: Streamline your receiving and shipping records to keep tabs on inventory levels. To avoid running out of stock, set up alerts to go off when certain criteria are met using push or email. 
• Asset Management: Make use of asset profiles, searchable databases, and maintenance logs to keep track of parent-child connections in a hierarchical structure. 

Pros and Cons

• The setup process is remarkably convenient
• Effortlessly monitor mechanics' time and having instant access to inventory through the app
• Operates exclusively online, requiring a constant internet connection for functionality; no offline version is available
• Initial use of the mobile app may pose usability challenges for users.

Pricing Plans

• Basic (Free)
• Standard: $28 per user/month
• Premium+: $69 per user/month
• Enterprise: Request Price

6. MVP One

Up next on our best mobile cmms solution recommendations, we've got MVP One.

With its comprehensive asset management feature, customers may plan, schedule, and track activities as well as monitor the real-time performance of their equipment.Additionally, MVP One has a powerful OEE module that helps users measure production performance metrics, manage downtime, and do root cause analysis.

Key Features

• Meters: Meter readings are seamlessly updated to monitor history and automatically trigger preventative (PM) and predictive (PdM) work orders.
• Parts: Check out components from a stock location and place them straight in a record (Cost Center, Asset, Work Order).
• Import Wizard: Local administrators can import data in batches into MVP One. 

Pros and Cons

• Quick and personalized support for updating the tool to meet specific requirements
• Swift access to comprehensive reports detailing all work completed within specified timeframes
• Simple and efficient process for checking work completion status
• It operates exclusively online, requiring a constant internet connection for functionality; no offline version is available
• Initial use of the mobile app may pose usability challenges for users.

Pricing Plans

• Bronze: $45 Per Named User / Month (billed annually)
• Silver: $75 Per Named User / Month (billed annually)
• Gold: Request Custom Pricing

7. Fractall Mobile CMMS

One of the most recognized mobile CMMS (Computerized Maintenance Management System) in the market is Fracttal, its modern features and user-friendly interface make this software one of the best options to consider. 

Fracttal has been designed to improve maintenance operations by taking profit from the technologies based on artificial intelligence and the Internet of Things (IoT).  

The platform offers complete tool sets for asset management, allowing companies to schedule and carry out preventive maintenance, manage work orders, and control inventories of spare parts, all in a seamless, integrated way. Furthermore, being able to monitor costs, and performance and generate analytical reports enables organizations to gain real-time insight into their operations which ultimately ensures a more efficient maintenance management.

Key Features

• ‍Predictto solution: The software tool helps you make better planning decisions predictive software in a matter of minutes by providing you with accurate data about the performance of your assets using Weibull Analysis.
• ‍Internet of Things (IoT): Connect your assets to the Internet of Things for greater monitoring, analysis, and maintenance capabilities.‍
• NFC Tag and QR Codes: Allows you to get real-time information about an asset, by scanning its NFC Tag or QR Code.‍
• Preventive maintenance: plan and prioritize maintenance tasks and maximize the use of available resources to avoid downtime and unnecessary cost‍
• Inventory control: keep track of spare parts and other inventory items, ensuring availability of required parts and preventing overstock or stockouts.‍
• Risk Management: identify risks associated with equipment and take appropriate measures to eliminate or minimize the risk.

Pros and Cons 

• Stores all data securely in the cloud and allows you to access it from anywhere anytime to have more flexibility.
• It provides updated data to improve functional performance and makes it worthwhile to improve such margins.
• Comprehensive features that maximize the productivity of the fleet and enable you to achieve your business goals.
• A quite relevant shortcoming expressed by a user is that the system is slow and has many processes for one project for example assigns tasks that are not in the plan, you have to go to task, manage work orders, and create tasks. 

Pricing Plans

• Contact Vendor

8. eMaint CMMS

Up next on our list of best mobile CMMS is eMaint. This app streamlines maintenance workflows and processes across a variety of different industries.

If you’re in the business of managing equipment, facilities, or assets and need a mobile application to help you run them more efficiently, eMaint is probably just the tool you’ve been looking for.

With predictive maintenance, asset tracking, inventory management, work order management, scheduling, and reporting capabilities, eMaint's CMMS software platform helps you optimize your resources, reduce costs, and improve efficiencies. The cloud-based architecture gives you access to your data anytime, anywhere. 

The user-centric design allows for minimal downtime and maximized equipment lifecycle, two factors that are necessary for effective maintenance management. eMaint CMMS’ ability to ensure further business flexibility, allowing for company growth or restructuring. With Regulatory requirements met and with the ability to use data as your primary decision-making tool eMaint CMMS helps companies maintain a competitive edge in rapidly changing markets.

Key Features

• ‍Enhanced Predictive Maintenance Capabilities: eMaint CMMS users can automate and manage preventive maintenance (PM) checklists and procedures, including predictive maintenance tasks based on meter readings entered into the CMMS.‍
• Deep analysis and Reporting: The deep analysis and reports module in this software enables organizations to make data-driven decisions and predict future maintenance needs.‍
• Greater Access: eMaint’s CMMS can be accessed from various devices from a variety of locations which is particularly helpful for companies that have multiple facilities or for the technicians who may need to access your maintenance information on the go.‍
• Robust Asset Management: The asset management module provided within the program allows history to be tracked for equipment, parts to be managed, and inspections and services to be scheduled – ultimately increasing resource management efficiency, while avoiding unnecessary costs.

Pros and Cons

• Seamlessly switch between search types, set filters, and generate in-depth reports.
• Highly adaptable to fit all workflows.
• Many options to report and analyze performance to streamline tracking and trend analysis.
• Amazing mobile application for on-the-field workers, and a useful online component for the front office.
• One downside of eMaint CMMS for beginners is the steep learning curve; the program can be overwhelming for first-time users due to the robust feature set.
• The software may not be perfect for small businesses in this industry as it is priced too high and is tailored more for larger businesses/providers

Pricing Plans

• Team:$69
• Professional:$85
• Enterprise: Custom 

9. Hippo CMMS

Hippo CMMS is a powerful yet user-friendly maintenance management system. 

As a dedicated mobile CMMS, the program is capable of easing the burden of managing maintenance teams by lowering costs, increasing productivity, and reducing downtime. The plus point of the platform is that it is as effective for a smaller organization as for larger industry professionals. 

Hippo CMMS offers various functionalities including work order management, preventive maintenance, equipment and asset management, parts and inventory management, and more that can be customized to fit your business operations. This adaptability has made software an amazing asset for businesses, regardless of the industry. Some common industries using Hippo include education, healthcare, facilities management, manufacturing, hospitality, and many others.

A central hub for all maintenance requests, work orders, and asset management with facility time tracking ensures you know when things happen. This software features exceptional functionalities with the ability to view and optimize performance using analytical reporting tools, integrated floor plans and interactive site mapping, harder internal communications with all necessary reporting tools, and also real-time data entry.

Key Features 

• ‍Advanced Asset Management: With Hippo CMMS, keep a detailed record of your equipment, including history, upcoming maintenance, costs, and warranty information to allow for efficient asset management.‍
• Comprehensive Maintenance Scheduling: The software offers robust preventive maintenance scheduling, helping to reduce breakdowns, unplanned downtime, and extensive repair costs.‍
• Simplified Work Order Management: Simply create or update a work order with information from stakeholders on the web-based work request portal or through the Hippo CMMS mobile app. ‍
• Streamline Facility Management: Hippo CMMS allows you to store all your facility information, including floor plans and interactive site maps, in one place.

Pros and Cons

• Track service and repair history for equipment and assets.
• Take advantage of interactive floor plans and site maps to improve maintenance and inspection operations.
• Track parts, supplies, and components – on single or multi-location work sites.
• Create barcodes or QR codes in seconds with the asset management software.
• Save critical documents, images, videos, and other files.
• Schedule preventive maintenance based on calendar intervals or meter readings.
• No dedicated mobile app for iOS and Android platforms. Can be limiting for technicians and professionals out in the field needing to track and monitor assets on the go. 
• Lack of an Energy Management module might be a drawback for many industry facilities that need to monitor, track, and manage energy consumption for specific types of assets.

Pricing Plans

• Contact Vendor 

What is a Mobile CMMS?

An app that can be utilized on a tablet or smartphone is known as mobile CMMS software. This ability to install "on-the-go" is what sets it apart from more conventional software; it also handles all of the maintenance management tasks.

On the other hand, developments in new technologies and their practical applications have encouraged some apps to include an abundance of extra functions.

Data acquired from thousands of anonymous and professional users on the same system is used by the program to deliver analytical tools using big data logic.

Mechanics and machine operators can communicate and collaborate via community operations modeled after social networks. In addition to communities within the firm or group, this also applies to users from outside organizations.

The ergonomic design also ensures that those with no experience may use it with the same ease as regular apps.

Advantages of The Best Mobile CMMS

A mobile CMMS's most appealing feature is, unsurprisingly, its flexibility.

This is particularly true for building maintenance software, as it allows maintenance technicians to input intervention reports on the go, eliminating the need to jot them down and then return to the office to copy or memorize them, a process that frequently leads to data loss. 

They also have access to the technical data sheets for the equipment they use and the safety guidelines that go along with it.

Job Satisfaction

If you're looking to boost your efficiency, getting the best mobile CMMS is a great place to start. Technicians are able to do jobs more quickly and effectively with mobile access. 

The overall performance is enhanced when task-related information is more quickly accessible and disseminated. So that you can react swiftly in case of an emergency, you can additionally keep yourself informed of major events even while you're on the clock.

Greater Accuracy

Reports show that only 9% of businesses fully integrated mobile devices as a part of their CMMS and IIoT systems in the past.

The enhancement of work order accuracy is a significant reason why several manufacturing organizations often choose to use maintenance management software. This is further enhanced with a mobile CMMS. 

Technicians can employ a mobile app to get the information they need for work orders instead of writing them down or trying to recall them before they leave the shop. Getting your notes mixed up or lost is now a thing of the past. To submit your information, just utilize the app.

Ability to Work Online and Offline

Opening, creating, managing, and closing work orders from a distant location is one of the main advantages of usingthe best mobile CMMS software.

There are times when equipment breaks down when it is least expected. Businesses can overcome this issue using a mobile CMMS, which gives workers access to the system regardless of network connectivity.

Communicate Instantly from Any Location

When a crucial part breaks, the technicians have to fix it right away while keeping maintenance plans as smooth as possible.

Technicians need real-time reaction capabilities to prevent such unforeseen breakdowns and massive expenses. 

You can stay adaptive and flexible with the best mobile CMMS since it notifies you right away of any outages and keeps detailed records of all repairs and maintenance done in the past.

In addition to that, facilities managers can make the workplace safer by preventing dangers and having real-time insight into equipment health and serviceability.

Reduce Downtime

According to the latest data, US factories use an estimated $40 billion worth of outdated equipment, which costs them $50 billion in unexpected equipment downtimes.

Assets such as power plants, drilling rigs, and production facilities should be troubleshooted promptly in the event of a loss of capacity or downtime due to maintenance.

Effective communication is critical for getting back into the system quickly and effectively. Techs may stay updated without having to report or check in with headquarters thanks to a mobile CMMS. 

Reduced downtime is achievable since it alerts technicians to which components are urgently needed, which parts are available, and which equipment requires repair right away.

The equipment is immediately back to its top performance, and work efficiency is increased. Every ongoing task is impacted by downtime when dealing with complicated assets that have several dependencies. 

By documenting tasks as they happen, fixing mistakes as soon as they happen, and communicating this data to field engineers, facility managers may use a mobile CMMS to reduce the likelihood of scheduled downtime and protect their buildings against unanticipated disruptions.

Benefits of a Mobile CMMS  

Businesses seeking to increase their return on investment (ROI), efficiency, and productivity have been turning to mobile CMMS systems even before the COVID-19 pandemic. A few of the best advantages that the best mobile CMMS system can provide are:  

• Using less paper means less money spent on supplies and more money for environmentally friendly projects.
• Efficient and quick access to vital records, such as asset maintenance records, warranty paperwork, inventory data, and important details from work orders
• With the ability to access the necessary information quickly and interact efficiently with the CMMS workstation back in the office, personnel may execute repair or maintenance requests on-site, leading to improved productivity and less human error.
• Eventually it comes down to lower labor costs and more employee satisfaction  
• Clearer view of floor-based assets and equipment
• More transparent communication on readiness for audits and compliance
• Improved data accuracy across all devices and locations, which may aid decision-makers in making cost-effective choices
• Better control of stock levels via reduced over-ordering and enhanced capacity to find repair parts efficiently

Organizations will be able to make better use of their IT infrastructure, strengthen their cybersecurity, make their personnel safer physically, and make asset and facility maintenance easier with the help of incorporating a few CMMS best practices. Having said that, it's important to remember the essential characteristics and functions of the best mobile CMMS

Bottomline

Businesses that want to optimize their maintenance operations must choose the right CMMS mobile software.

The most feature-rich mobile CMMS applications allow users to manage work orders, schedule preventative maintenance, keep track of assets, and analyze data in real-time, among many other advantages.

The best mobile CMMS software will allow you to keep better tabs on assets, streamline maintenance processes, cut down on downtime, and heighten production. These tools help maintenance staff to operate smarter and more effectively with their intuitive interfaces and automation features.