Top 7 Restaurant HR Software in 2025: A Complete Guide

Top 7 Restaurant HR Software in 2025

1. Xenia - All-in-One Restaurant HR Software

Xenia is a powerful tool for the restaurant sector, which makes it possible to manage staff-related matters in the best way. Xenia excels at the total management of shift-based teams, and scheduling, time tracking, and communication a breeze.

Our platform is so simple that managers can create a timetable in just a few minutes and send it to the Xenia app on their mobile device.

Also, this restaurant HR software collects all the necessary information into one platform, which makes everything easily navigable. All your required information is in one place, so you no longer have to waste time searching through documents or waiting for the radio to respond.

But this platform's multi-location, multi-unit application is what really makes it unique. Xenia’s centralized workforce management solution makes it easy to keep track of and monitor all ongoing activities. It eliminates the need for extra tools for simultaneous jobs.

Xenia has revolutionized how we operate at Bacari Restaurants, seamlessly integrating every aspect from daily checklists to training and equipment management. It's not just a tool; it's our recipe for maintaining excellence across all our locations.
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_{Deputy Director of Operations, Bacari Restaurants}

Key Features 

1. Centralized Document Management and SOP Generation for Smooth Onboarding

Getting started with a new job can be quite overwhelming, but Xenia’s streamlined onboarding process, makes it easier to adapt and adjust for your new hires

Our platform assists them with the digital documents and the training depending on the role, ensuring that they are not only equipped to do the job but also comply with labor laws. 

As a manager, you can create SOPs easily for your employees using our AI-powered SOP creation tool.

With respect to onboarding employees belonging to different restaurant locations, Xenia's multi-unit management feature solves this issue, thus, onboarding across the various locations is made easy. This means that no matter where your staff are located, each and every new employee gets the same top-notch onboarding.

Compliance is built in within our platform, so you never have to worry about missing critical steps. This makes onboarding fast, consistent, and worry-free.

2. Automated Scheduling & Multi-Unit Facilities for Smart Task Management

Once your team is onboarded, scheduling their tasks automatically is key to keeping operations efficient. Xenia's automated scheduling tools enable you to do this work in a flash, assigning shifts, checking the availability of employees, and avoiding scheduling conflicts. 

Our multi-location management feature is brilliant for multi-unit restaurant businesses. It enables you to schedule staff attendance from anywhere. The employees value the flexibility and the transparency, while the managers are happy to know that the right people are at the right place at the right time. 

By using Xenia to schedule, you can spend your time on the things that are really important: providing excellent service to your clients.

3. Automated Corrective Actions for Better Accountability

Managing performance in a busy restaurant environment requires timely and effective interventions. Xenia's Automated Corrective Actions feature allows you to preset the responses to some common performance problems, like late or absent shifts, to the employees.

The system immediately implements corrective steps when the issue is detected, for example, by sending reminders, scheduling additional training, or documenting the incidents for future reference.

This feature definitely helps in addressing the minor issues before they become significant and thus, high standards are ensured in all the locations.

Through the integration of corrective actions into the wider performance management system, Xenia helps to build a proactive culture of continuous improvement, thereby making sure that all the team members are in line with your restaurant's operational goals.

4. In-app 24/7 Communication

Effective communication is essential in a fast-paced restaurant environment, where quick decisions and coordinated actions are key to success.Xenia's In-App Chat feature gives a direct channel of communication to all your team members and teams. 

This makes instant messaging between employees, managers, and across different locations possible. This also helps to communicate easily about everything from shift swaps to urgent updates, ensuring that everyone is on the same page.

The in-app chat is fully integrated with the rest of the Xenia features, which makes it easy to access schedules and tasks within the conversation. Through communication enhancement via a centralized platform, Xenia decreases misunderstandings, boosts team collaboration, and thus makes daily operations smoother.

5. Reporting & Analytics

Making informed decisions is easier when you have the relevant information at your fingertips. Xenia provides a broad range of reporting and analytics, highlighting the areas of labor costs, scheduling efficiency, and employee performance analysis. 

These reports allow you to discover your game trends, to make your operations effective, and most importantly, to ensure profit. Our multi-location management system integrates all data from different locations, which is very beneficial for restaurants with more than one site. Thus, you are able to see a business report that is clear and scattered everywhere. Besides that, our AI-generated SOPs help to standardize processes and improve consistency across locations. 

Pricing 

• Free Forever: Free trial for up to 5 users
• Starter: $99 / month for 15 users
• Premium: $199 / month for 15 users with unlimited access to all the core features
• Custom: Need something tailored to your organization? Book a call to get your quote.

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2. BambooHR

BambooHR is an excellent HR platform for companies trying to improve the efficiency of their hiring procedure. You can employ BambooHR to send new hire packages and welcome emails to new employees that you hire for your restaurant. It's simple to develop and assign onboarding activities to new employees, including waitstaff, and to monitor their progress as they go. 

BambooHR has a secure database where you can store employee papers and retrieve them from any place, along with e-signature features that allow new hires to sign documents electronically.

You can use the BambooHR platform to monitor the progress of employee training, whether it is offered for compliance or employee development. Employee data will automatically sync across the payroll, benefits administration, and time-tracking platforms that you add. 

Key Features

• Secure Employee Database: Sensitive employee data can be tracked and reported on easily and safely with the help of our database.

• Automated Reporting: You can quickly generate 49 built-in reports to help you make strategic, well-informed decisions.

• Mobile App: With BambooHR Mobile, anyone can access critical HR functions while they're on the road.

Pricing

• BambooHR offers two packages: Core and Pro
• Contact the vendor for pricing

3. Restaurant365

Restaurant365 is another reputable software supplier for the food service sector. Using cutting-edge HR technologies, its workforce software option seeks to modernize team management and onboarding.

Employers can identify and onboard competent new hires with the help of their HR departments, which greatly simplifies the training process. Employee scheduling is also managed by the software. Managers can establish timetables, switch shifts, and oversee time off requests from the dashboard.

Lastly, the restaurant labor management software provides customizable payout options, simple POS integration, and payroll management.

Key Features

• Scheduling: By providing your staff with an app that makes it simple to switch shifts and seek adjustments, you can encourage worker autonomy.

• Payroll: With a payroll system designed specifically for restaurants, you can save tedious manual labor and tedious activities by processing payroll more quickly and properly while auditing it.

• Employee Training: Identify training opportunities and swiftly equip your team with the abilities they need to elevate your culture and guests' experiences by creating easily adjustable learning routes in any language.

Pricing

• Essential: $469/ month, Per location, billed quarterly
• Professional: $689/ month, Per location, billed quarterly

4. Connecteam

Connecteam, which has many features to help streamline all of your payroll and HR procedures, comes in second on our list. Its mobile app is easily accessible for you and your team from any location, and even staff members who are not tech-savvy will find it to be a terrific solution because of how easy it is to use.

Employees can use any desktop or mobile device to punch in and out of their shifts with Connecteam's employee time clock. Employees can manually add time entries if they fail to punch in for the day. The clock tracks time to the exact second. 

Additionally, there is a kiosk option that enables several staff members to enter time from a single shared tablet in one central place. 

Key Features

• Time Clock: With the support of GPS-based clock-ins and automated timesheets, the smart time tracking tool helps with payroll management by guaranteeing precise recording of work hours.

• Scheduling: Managers can create, update, and share schedules with ease because of the platform's user-friendly scheduling interface. 

• Task Management: You can delegate work to teams easily using real-time task management. The app provides digital checklists to monitor progress and editable templates for regular activities.

Pricing

• Operations Expert: $119 /mo, For the first 30 users, $3.6 / month for each additional user, $ 99 /mo x 12, For the first 30 users, $3 / month for each additional user

• Advanced: $59 /mo, For the first 30 users, $1.8 / month for each additional user, $49 /mo x 12, For the first 30 users, $1.5 / month for each additional user

• Basic: $35 /mo, For the first 30 users, $0.6 / month for each additional user, $29 /mo x 12, For the first 30 users, $0.5 / month for each additional user

• The Small Business Plan: $ 0

5. 7Shifts

7Shifts is an all-in-one labor management solution that optimizes restaurant operations through machine learning. The software's main goal is to streamline restaurant operations in order to save expenses on personnel and management while raising profits.

The fact that 7Shifts was created with restaurants in mind is what sets it apart. Because all of its qualities are unique to the food service sector, restaurant human resources will find it to be a perfect fit.

AI auto-scheduling software that matches the best staff at ideal times is one of the restaurant staff management software's notable features. For simple onboarding, it also offers hiring tools and application tracking.

Key Features

• Scheduling: Assign shifts quickly and efficiently, allowing managers to create, edit, and publish schedules with just a few clicks. 

• Time Clocking: The integrated, mobile time-tracking feature of 7shifts helps decrease labor costs by accurately tracking employee work hours. 

• Tip Management: This feature automates the calculation and distribution of tips, ensuring that employees receive their tips promptly and accurately​

Pricing

• Comp: Free, For single locations, Up to 30 employees
• Entrée: $29.99, Per month/location, Up to 30 employees
• The Works: $69.99, Per month/location, Unlimited employees
• Gourmet: $135

6. Jolt

Jolt is a management system designed with the restaurant and hospitality sectors in mind. 

Employees can clock in and leave using the system's time-tracking capabilities from their PCs or mobile devices. The face ID verification built into the time clock and the fact that time entries are restricted when they conflict with scheduled shifts are features I found appealing. 

In addition, Jolt offers a number of useful task management tools. You can make reminders and daily checklists to make sure workers finish their tasks. Jolt also has drag-and-drop scheduling and allows you to examine profit reports for each shift that include revenue, labor costs, and other details.

You can send team announcements to the entire company using Jolt's communication system. For example, you are unable to message particular people or groups. Furthermore, Jolt is deficient

Key Features

• Time Tracking: Time tracking with scheduling, allowing for accurate clock-in/out management, preventing time theft, and ensuring adherence to scheduled shifts.

• Employee Scheduling: Drag-and-drop interface for creating schedules, managing shift trades, and accessing all locations in one dashboard, making scheduling fast and efficient.

• Reporting and Analytics: Jolt offers detailed labor reports and analytics, including cost management, overtime tracking, and business intelligence, helping businesses optimize labor costs and productivity.

Pricing

• Jolt customizes its offering depending on your exact needs

7. HotSchedules

HotSchedules became a component of Fourth's technology ecosystem when it merged with it in 2019. It is a software program for the restaurant and hospitality sectors that is hosted on the cloud. 

It offers complete workforce management, scheduling, and communication capabilities. It facilitates better staff communication, expedites personnel management, and maximizes worker productivity and operational efficiency. 

When years of shifting demand combine with economic uncertainty, estimating foot traffic appears to be a fool's errand. However, to precisely forecast demand up to eight weeks ahead of time, their AI forecasting algorithms examine both internal and external data points, consumer behavior, and economic trends.

Key Features

• Talent Acquisition: Utilize Fourth's hourly team-specific Applicant Tracking System (ATS) and onboarding solution to give recruiting managers and candidates the greatest possible experience.

• HR Payroll: With a payroll system designed specifically for restaurants, you can save tedious manual labor and tedious activities by processing payroll more quickly and properly while auditing it.

• Professional Employer Organizations (PEO): Attract top personnel by offering worker's compensation, retirement plans, and affordable employee perks.

Pricing

• Contact the vendor.

What is HR for Restaurants?

Restaurant HR is responsible for a wide range of  several team-building activities, including hiring, onboarding, and recruiting. They might also oversee benefits, retain staff members, train employees, and maintain health and safety compliance for your business.

When necessary, restaurant managers can also receive advice on employee-related issues including recruiting and firing choices and disciplinary concerns from human resources professionals—in-house if your business is large enough, or through a compliance consultant. 

They can also instruct businesses and employees about business regulations as well as federal, state, and municipal employment and business legislation.

If restaurants and their employees don't have the proper HR rules in place, they risk serious safety violations, loss of talent, and compliance problems.

Do Restaurants Need HR?

The success of any restaurant depends on more than just its talented chefs and wait staff. HR is a must for every restaurant, whether it is handled internally or externally. 

In fact. restaurants require human resources support to keep their workers safe at work, give their patrons safe and enjoyable experiences, adhere to safety laws, and eventually expand as a business.

This importance is further underscored by data from the Bureau of Labor Statistics, which reports that the average absenteeism rate for food service workers is 4.2 percent, higher than the overall average absenteeism rate of 3.6 percent.

To address these challenges and foster growth, restaurants must have strong HR practices in place. What better way to do it than curating a good restaurant HR department and investing in restaurant HR software?

The Benefits of a Good Restaurant HR Department

An effective human resources department can have a big positive impact on the restaurant where it works. These advantages consist of:

Safety: Educating the kitchen and wait staff on compliance is one of the human resources team's most crucial responsibilities. This helps significantly reduce the possibility of liability problems resulting from worker accidents and, most significantly, guarantees worker safety.

Training: The kitchen and wait staff at your restaurant should receive training in the same way. Human resources can help with creating manuals and other documentation about your workflow, as well as putting training standards into practice.

Morale: One of the most important components of any organization is employee morale, particularly for a company that interacts directly with consumers and needs to maintain a positive attitude to keep them happy.

A positive attitude among your staff directly benefits your consumers, making their experience more enjoyable. Numerous studies have demonstrated that contented workers exhibit higher levels of engagement and performance concentration.

Culture: Your company's growth and development are greatly influenced by your corporate or company culture. This is crucial if you are building a brand to expand it or enter the franchising market.

Maintaining a particular direction for the ambiance or face of your brand is made easier by creating a strong corporate culture with standards for conduct, behavior, and other aspects. 

Your company's culture can be better portrayed with the aid of human resources, which will also guarantee that management and staff are communicating the appropriate message.

Consequences of Poor Restaurant HR

If an organization doesn't give restaurant HR adequate attention, it might have disastrous effects. It is critical to understand the following:

Compliance and Legal Risk: The goal of regulatory compliance is to protect workers and consumers by enforcing laws that cover the whole sector. Employee responses to these rules must be continuously observed through training sessions, regular reminders, sporadic assessments, and realistic situations.

Employee Turnover: Your employee turnover rate can be significantly impacted if you do not take full use of your human resource capabilities. This may be the consequence of low morale, an incapacity to effectively communicate through corporate culture, or other unfavorable circumstances.

Low Customer Satisfaction: For any restaurant, a low level of client satisfaction might be fatal. Customer satisfaction typically immediately suffers in the absence of a human resources department to assist with policy and regulatory compliance implementation.

Poor Hiring and Training: Hiring rates decline when your business lacks a consistent hiring and training procedure. Ineffective company culture also has a big impact on hiring and training new hires since it sends the wrong impression to them, which makes them more likely to look for work elsewhere.

What is HR software for Restaurants?  

Businesses utilize the top restaurant HR software to handle hiring and other human resources-related tasks without having to deal with additional paperwork.

The most effective HR software for restaurants incorporates payroll, employee benefits, performance management, onboarding, rostering, recruiting, time tracking, and award interpretation. 

Virtually all solutions are created to optimize your Human Resources department’s operations and have a built-in library where your company’s employee records are kept.

HR software for restaurants can be either licensed and deployed on-site, which might also be called on-premises or can be accessed through the Internet as Software as a Service (SaaS) solutions.

If you are planning on acquiring an HR system, then this is the time to evaluate which of your people processes require change the most. Consult with your HR specialists to find out what activities consume the most time, generate a significant amount of mistakes, and create a major headache for your personnel.

These will be the best starting points and in addition to this, the primary reasons why HR software for restaurants can be beneficial.

Different Types of Restaurant Staff Management Software 

Employee software comes in many types and forms and can be met to suit any type or size of company and budget. Some are special restaurant labor management software intended for a specific segment of the work of the HR department, while others are complex systems helpful in organizing various aspects of managing your employees.

Applicant Tracking Systems (ATS) 

Controls the hiring process, from the advertisement of the job opening, the collection of the resumes and applications, the communication between the company and the candidates, the screening of the candidates, to the scheduling of the interviews and the evaluation.

Onboarding Software  

Ensures that new employees are well-welcomed and guided through an interesting and productive onboarding process. Some of the capabilities are the creation of electronic forms and documents, equipment and software configuration, adherence to labor laws, acting as a feedback channel to new hires, and data processing capabilities.

Performance Management Software 

Correlates with how effective your people are when it comes to processes. This may refer to the establishment, monitoring, and evaluation of performance targets, as well as the offer of feedback, training, and professional development.

Employee Engagement Software  

Assesses and enhances the emotional attachment of employees toward your business, organization, or venture. This can be; via surveys and polls, recognition and reward systems, and learning and development resources.

Payroll HR Software 

Comprehensively handles your payroll and employees’ payment responsibilities, reconciles salaries and wages, liaises with legally required authorities and tax authorities, tracks working hours and employee time, maintains employee benefits administration, and lets individuals access their pay data online.

Human Resources Information System (HRIS) 

Delivers several HR solutions together into one, this makes the processes of people improvement in business quite affordable.

This may comprise employee documentation, the application tracking system, recruitment, performance appraisal, compensation, training and development, staff satisfaction, and diversity and equality.

Cloud HR software 

Several benefits can be accrued from choosing Cloud HR software for restaurants instead of the on-premises ones.

While in the traditional system, the restaurant staff management software and its data are kept in the company’s server within its compound, then in the cloud computing system, it is stored in a separate server owned by the software provider.

Why Do You Need HR Software?

HR software for restaurants can help you decrease manual HR duties and streamline HR procedures, as well as meet compliance requirements that consume a significant amount of your time. Examining cloud-based HR software tools could be the answer, as dealing with Google Sheets and Excel can still be quite time-consuming.

You can concentrate on more strategic HR initiatives, such as culture and employee wellbeing, that will set your company apart from the competition, using the time and energy saved by using HR software.

Restaurant HR software makes every process within the human resources department operate fluidly and saves many person-hours that are better used in other areas.

Staff Hiring and Lifecycle Management

Record the history of each employee's involvement with the business. Career milestones, employment dates, and other areas of emphasis can all be easily recorded.

Standardized and Efficient Onboarding and Training

It is necessary to create a standardized onboarding and training process to ensure best practices throughout your company. This maintains your restaurant up to specific standards and allows everyone an equal opportunity to learn the same system.

Employee Record Documentation

Most human resource departments are in charge of documenting employee records. This covers certifications, driver's licenses, and other required paperwork. The program maintains and stores all of these records in a single location.

Integrate Seamlessly for Payroll and Benefits Management

To keep track of all employee benefits, the system stores and maintains all payroll and benefit information. These are simply retrieved for upgrading or employee distribution.

Efficient, Secure Team Communications

The software offers a portal for precise and efficient communication amongst all staff members. All queries and feedback from staff members to HR can be handled by the communications tool.

Employee Scheduling

Software for restaurant scheduling is revolutionary, especially when it comes to organizing the schedules of several restaurants. To assist in developing new programs, review previous schedules, and maintain a record of all hours worked.

Regulatory Compliance

One easy-to-access site allows for the logging and access of all regulatory compliance certificates. To meet standards, compliance agencies can print these.

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Essential HR Software Features for Your Restaurant

Choosing the best HR software for a restaurant is a significant choice. Additionally, it's one you need to purchase properly.

First things first, write down what you need. Why?

In the long run, the purchasing process will be simpler if you take the time to thoroughly define your requirements upfront. You and your coworkers will be able to recognize the manual procedures and sources of friction in your company that require more work.

It will enable you to ensure that the company's needs are met in the future as well as those that are urgent right now.

The bells and whistles might easily captivate one's attention, but it's crucial to remember the essential features. So, while you're narrowing down your choices, make sure to search for these key elements.

1. HR and Payroll Integration

Maintaining two separate systems is ridiculous given the significant overlap that exists between your payroll and HR data. Opt for restaurant staff management software that works with your payroll system instead.

This eliminates a ton of paperwork as well as various forms of double handling and reconciliation work anytime something is entered into the system by HR and payroll updated accordingly. Reporting will become easier and you'll be able to gather more data.

To alleviate your administrative workload and lower the possibility of human error, modern human resources software interfaces with various aspects of your organization.

2. Security

Payroll and HR records, as you are aware, hold highly confidential employee data. This contains all of the following: home addresses, tax file numbers, birth dates, employment histories, bank account information, health data, background check results, and so forth.

HR managers are very concerned about the possibility of theft or unauthorized access to this sensitive information. Thus, be sure the cloud-based HR software provider you select delivers the best security standards on the market.

This implies that the HR software—along with your data—is housed on safe servers under the supervision of professionals, equipped with continuous backup power and emergency power supplies.

3. Mobility and Accessibility

In today's constantly connected society as a whole, we have been accustomed to instantaneous access to information on any device, from anywhere, at any time.

It's the same situation with HR software or business-related apps. A cloud-based solution should be provided by the HR information system you select. One that permits workers to access it from any location.

As a result, your team members can use their mobile devices and leave the workplace to access the employee portal. Bonus points if all users can download the vendor's free mobile app.

4. Scalability 

Choosing HR software that will support future business expansion is just as crucial as making sure it satisfies your present demands.

When you concentrate too much on your present demands, you could unintentionally overlook your company's future requirements, which could mean that you'll have to switch HR software once more when it comes time to modernize.

It's crucial to select HR software that can expand your company at a reasonable cost for this reason.

5. Compliance with Local Legislation

If you're depending on spreadsheets and manual procedures, record-keeping, and regulatory compliance can be labor-intensive and prone to human mistakes.

Your restaurant labor management software should ideally include:

• Templates for employment contracts that have been revised to comply with local employment laws
• Templates for standard HR notifications and letters
• Rules-based procedures (such as automatically-generated reminders, escalations, and approvals)
• An HR knowledge base tailored to regional laws
• Templates for policies (such as those on harassment, social media, codes of conduct, etc.) that include acceptance monitoring and policy distribution.

6. Onboarding Tools

Your onboarding process must contribute to the long-term success of your employees because the Society for Human Resource Management (SHRM) projects that up to 1 in every 25 workers quit their employment as a result of subpar onboarding.

Verify that the restaurant labor management software you select allows for paperless onboarding and has the following features:

• Create and deliver offer letters to prospective hires.
• Make or utilize templates that are compliant.
• To enable online acceptance of offers, use electronic signatures.
• Monitor the onboarding status of new hires in real-time.
• Create introductory materials, such as a welcome video, a company manual, and company values.

7. Employee Self-service

Employee self-service features lessen the need for you to handle administrative support duties by enabling your staff to handle standard HR procedures.

An efficient system will enable employee self-service (ESS) so that staff members can quickly update personal data such as:

• Private information (such as address and emergency contact)
• Bank information
• Tax returns and retirement assets
• Details of a passport and visa

They ought to be able to request leaves of absence using a projected leave balance thanks to the system.

8. Time and Attendance Management

Scheduling is easy with an automatic time and attendance monitoring system. It's simple to manage numerous shift patterns and compute salaries while indicating penalty rates for overtime or weekend work when it's set up to the correct awards for your company.

Find a solution that provides:

• Digital time logging feature.
• Assigning skills, entering availability, and letting the system suggest the best candidates for each shift enabled by smart rostering.
• Interpretations (you can apply different work rules to the start and stop times of each employee so that they are automatically interpreted into every payroll element).

9. Performance Review Management

To get the most out of your employees, it is essential to recognize their achievements. However, conducting employee performance reviews manually can be time-consuming and offer little benefit to staff.

Alternatively, you can develop KPIs with staff members and explain how they align with the company's overall objectives with ease by using HR software solutions.

A robust system offers:

• Review templates for employee performance.
• A manager is prompted to complete their assessment after receiving the completed self-assessment, which may be customized along with other review components like goals and values. Additionally, automated performance review workflows are available.
• Evaluation systems that point out areas in which a worker's performance is strong or needs work.

10. Applicant Tracking System

With the ability to post job ads simultaneously across several channels and trace each candidate's progress through multiple interviews and screening calls, an application tracking system is a recruiter's best friend in the computer world. 

The best part is that they serve as a repository for rejected candidates who came extremely close to landing a job and might be worth contacting again for a subsequent opening.

An effective candidate tracking system consists of:

• The ability to submit a job posting to several websites at once, such as Indeed, SEEK, and Jora
• A comprehensive tracking system to monitor the entire hiring process, from creating a shortlist to setting up interviews to hiring new employees.
• The capacity to design a digital onboarding process to greet new hires.

Final Thoughts

Every business's success is based on its people processes. Your employees will be happier, more engaged, and more devoted to the more successful and efficient your HR team operates. 

Using the best restaurant management software has several advantages, including time savings, the elimination of tedious admin, improved experiences, and a decrease in errors. Some solutions can help you do all of these, regardless of the type of business you run or the number of people you have. 

Selecting which advantages would yield the most return on investment and beginning the process of vetting HR software suppliers based on features and capabilities may be accomplished by collaborating with your HR staff to identify problems and opportunities for development.

We hope this guide helps you to find the right HR software for your restaurant business, such as Xenia!