Successful restaurant operations demand more than just delicious food and top-notch service. It also necessitates the effective administration of several areas, including staff, inventories, orders, and financing.
Fortunately, a wide range of restaurant maintenance software options are available to improve productivity and optimize processes.
The global restaurant management software market was valued at approximately USD 5.52 billion in 2023 and is expected to reach around USD 26.3 billion by 2033, growing at a CAGR of 16.5% during the forecast period.
We've had a lot of experience with outstanding maintenance software for restaurants and have come up with solutions for anything from front-of-house streamlining to bringing in new internet clients. We've seen it all, and we are aware that it might be time-consuming to go through each business, product plan, and add-on package.
That's why we've gathered our top restaurant maintenance software options for you according to need because we know you already have plenty on your plate. We're sure you'll find a solution here, whether your goal is to enhance client satisfaction or raise average purchase size.
What is Restaurant Maintainance Software?
A restaurant maintenance software is a customized suite of computer programs and applications equipped with a number of features and modules that streamline and automate numerous aspects of restaurant maintenance operations.
This software's key features assist with a variety of activities, including inspections/ audits, inventory, and order administration.
According to Restaurant Business Online, automation has become one of the leading trends in the restaurant industry over the past year.
Faced with rising costs and reduced staffing, many restaurant operators are turning to automation to boost operational efficiency.
The demand for mobile-based restaurant management apps is growing, as they offer the convenience and flexibility needed to manage restaurant operations on the go.
Top 10 Restaurant Maintainance Software for 2024
Let's take a quick look at some of the best maintenance software for restaurants to help you get started with a robust solution right away.
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1. Xenia - All-in-one Restaurant Maintenance Software
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Owning a restaurant sounds fantastic, but dealing with operational issues like equipment breakdowns, inventory shortages, and high maintenance costs? Not so much.
To keep these maintenance challenges under control, restauranteurs need an all-in-one restaurant maintenance software like Xenia.
Our maintenance software for restaurants is all you need to ensure smooth, uninterrupted maintenance operations throughout multi-unit locations.
So whether you have a humble burger joint or a fast-food franchise spread nationwide, Xenia’s centralized solution handles maintenance tasks so that they can be organized, tracked, and managed efficiently.
And the best part: streamlining your restaurant maintenance has a direct positive impact on improving your bottom line.
How so?
With Xenia, you can easily monitor preventative maintenance activities, costs, and equipment breakdown performance, facilitating better planning and resource allocation.
Our software particularly benefits multi-unit and multi-location restaurants, offering a centralized platform that ensures consistency and efficiency across all sites.
Let’s see how Xenia can automate your restaurant maintenance so that you can focus on serving your customers.
Enhanced Preventive Maintenance Scheduling
Nestled under the ‘Schedule Work’ section, we recently introduced a ‘Projects’ feature, offering a free hand to restaurant managers who wish to conduct maintenance management activities against critical restaurant assets, either within a single restaurant or multiple branches across different locations.
- Readily available templates to create preventive maintenance checklists. You can also customize checklists to your liking, or restaurant requirement for optimal results.
- The ‘Projects’ feature can also be used to bulk schedule preventive maintenance on any range of restaurant assets and equipment, keeping everything in line with your staff and customer expectations.
- Managers can set automatic reminders on scheduled maintenance activities, helping staff avoid any near misses, and guaranteeing 100% equipment uptime.
Moving on, unexpected equipment breakdowns and operational disruptions are less likely to occur when maintenance tasks are planned and completed systematically with the help of our platform.
Comprehensive Restaurant Task Management
Xenia offers a dedicated Restaurant Task management hub, allowing managers unlimited possibilities to create any number of tasks, add assignees, and get things done on the go.
Regardless of restaurant workers’ location, and vice versa, these tasks can be monitored in real-time through the program’s centralized dashboard.
In case of any overdue tasks, notifications are sent to Restaurant Managers, and the concerned staff members, allowing them a proactive approach to getting things done without further delay.
Real-Time Food Temperature Monitoring
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Monitor temperature for storage units and anything that has to do with regulating food temperature at a desired level.
Our mobile app supports pre-installed Bluetooth temperature sensors deployed in your freezers, storage bays, etc. Pair your sensors with Xenia’s app to send real-time notifications if any temperature range goes beyond or under your preferred threshold.
The temperature monitors work in a range of 0°C to 125°C and an accuracy of +/- 0.4°C. When a temperature deviates from a pre-set acceptable range, management is notified to investigate and resolve.
Centralized end-to-end operations Management
Xenia offers an exhaustive system for end-to-end operations management, going beyond just maintenance. Thanks to centralized data gathering and reporting, managers can easily keep tabs on productivity, compliance, and performance.
Equipment downtime, mean-time-to-repair, and inspection outcomes are just a few operational factors that can be uncovered with the use of the software's comprehensive reporting and analytics features. Decisions that boost operational efficiency and customer happiness are easier to make with this data-driven strategy.
Our restaurant management software also allows for immediate corrective actions, so management may handle problems right away.
No matter how big or little the problem is, Xenia's task assignment and real-time notifications capabilities will make sure that the right steps are taken right away, reducing downtime for operations.
Features
- Operations Templates: A centralized hub where you can build and deploy checklists for immediate action, create and conduct inspections and audits, and do more!
Operations Templates offer immediate access to tons of different ready-to-use, and customizable checklists based on different restaurant use cases, so you can take the guesswork out of the equation and get straight to getting things done.
- Dedicated Restaurant Tasks & Work Orders: Engine that improves the scheduling and assignment of health inspection duties! You can access Xenia's operations and processes from anywhere at any time, monitoring and maintaining them constantly.
- Chats: Find problems quickly and ensure everyone is holding each other accountable by using direct messages, group chats, and discussion threads.
- Reporting & Analytics: Offering historic trends of work done vs pending activities & a lot more to help managers gauge performance, add incentives, and avoid any previous issues from recurring again.
- Corrective Actions: Establish a strategy for quickly identifying and resolving any violations or weaknesses related to food safety. This will guarantee that problems like poor hygiene, inconsistent temperature control, or inadequate storage are addressed quickly and effectively.
Pricing
- Free Forever: Free for up to 5 users with access to task & work orders, parent assets, internal chats, template builder, etc.
- Starter: $99 / month for 15 users and comes with a work calendar view, work and template reports, sub-assessments, and sub-locations.
- Premium: $199 / month for 15 users and offers unbound access to all the core & advanced features.
- Multi-Unit: Got a multi-unit restaurant setup that you need a special pricing plan for? Get in touch with our sales team to get started.
- Custom: Need something tailored to your organization?
Priced on per user or per location basis
Available on iOS, Android and Web
2. UpKeep
To help field technicians stay organized, UpKeep Maintenance Management allows them to access, update, and close work orders directly from their mobile devices or the web.
With UpKeep's software, you can easily keep track of all the maintenance needs for your food prep equipment and restaurant AC, allowing you to concentrate on providing exceptional service to your clients.
Users can add a work order request and personalize it using the platform's pre-made forms.
Businesses can use the restaurant equipment maintenance software to prioritize work order requests, assign them to technicians as needed, and track the lifecycle of assets from beginning to finish.
Value for money, usability, capability, and customer service are the four main criteria by which UpKeep's restaurant CMMS is evaluated as the top inventory management software.
Integrating UpKeep into your workflow is a smart move because it has more 5-star reviews than any other vendor of CMMS and restaurant maintenance software.
Features
- Mobile-first interface: Manage maintenance tasks on smartphones for real-time updates and improved operational efficiency.
- Preventive maintenance scheduling: Automate recurring maintenance tasks to prevent equipment failures and extend asset lifespan.
- Comprehensive work order management: Create, assign, and track work orders with detailed analytics for data-driven decision-making.
Pricing
- Lite: $20
- Starter: $45
- Professional: $75
- Bussiness+: Custom
3. Go FMX
The FMX restaurant equipment maintenance software was designed with user-friendliness in mind for people who need to be able to utilize it effortlessly to reap its full benefits.
FMX's non-technical capabilities and user-friendly interface make it a tool that anybody can use. Users should have no trouble creating a work order intuitively when they first start using this tool.
Anyone in your organization may use their user-friendly interface to make a request and monitor its development, ensuring maximum efficiency.
All of your technical services, including maintenance, point-of-sale assistance, inspections, and upkeep, can be coordinated in one user-friendly platform.
Features
- Equipment Maintenance: Maximise equipment efficiency and extend its lifespan with proactive maintenance planning and timely tracking.
- Preventive Maintenance: Reduce downtime and prevent unexpected equipment failures by implementing a comprehensive preventive maintenance schedule.
- Facility Scheduling: Optimize the use of your facilities by effectively scheduling them and managing associated resources.
Pricing
- Contact Vendor
4. Zenput
Zenput is a leading restaurant maintenance software that significantly improves efficiency and ensures adherence to brand standards.
Trusted by top restaurants, convenience stores, and grocery chains, Zenput's user-friendly mobile and web interface allows team members to manage tasks effortlessly while centralizing data collection and reporting.
This seamless integration helps prevent issues from affecting customer experiences by providing real-time visibility into operations and enabling instant corrective actions.
The platform also features an Incident Management module, facilitating the thorough documentation and management of unexpected events.
Zenput's comprehensive capabilities ensure enhanced productivity, food safety, and consistent operational excellence across all locations, making it an essential tool for modern restaurant management.
Features
- Task Management: Streamline daily operations by creating comprehensive checklists, assigning responsibilities, and tracking task progress in real time to ensure nothing falls through the cracks.
- Incident Management: Efficiently handle unexpected events with structured incident reporting forms, which simplify the documentation and resolution process, ensuring quick and effective responses.
- Auditing and Corrective Actions: Perform detailed audits, enforce corrective actions, and easily monitor compliance to maintain high standards and operational excellence throughout the organization.
Pricing
- Contact Vendor
5. MaintainX
MaintenanceX is more of a freemium restaurant maintenance software that helps managers with a variety of tasks, including making, assigning, and tracking digital checklists; communicating with staff in the restaurant, and keeping digital records of equipment maintenance.
Quite a few McDonald's locations are already making excellent use of the app.
When you use MaintainX, you can monitor important data that help with operational decision-making, including downtime, Mean-Time-to-Repair, inspection failures, and more.
Moreover, the platform ensures consistent task completion with real-time updates, supports instant corrective actions, and manages unexpected incidents with detailed, secure digital reporting. Enhance your restaurant's operational efficiency with MaintainX
Features
- Task Management: Streamline daily operations by creating comprehensive checklists, assigning responsibilities, and tracking task progress in real-time to ensure nothing falls through the cracks.
- Incident Management: Efficiently handle unexpected events with structured incident reporting forms, which simplify the documentation and resolution process, ensuring quick and effective responses.
- Auditing and Corrective Actions: Perform detailed audits, enforce corrective actions, and easily monitor compliance to maintain high standards and operational excellence throughout the organization.
Pricing
- A free trial and free version is available for MaintainX.
- Paid versions start at $8.33/month/user.
6. Hippo CMMS
With Hippo, a user can easily manage, organize, and track their maintenance activities. The software's core CMMS functions are all there, and the modules work together to create a powerful and seamless system.
Hippo CMMS is an intuitive platform designed for restaurant maintenance management. It streamlines maintenance requests, schedules preventive tasks, and tracks equipment history, ensuring efficient operations and reducing downtime for restaurant facilities.
Preventive Maintenance, Work Order Management, Equipment Tracking, Inventory and Parts, Bar Code Scanning, Interactive Floor Plans, Vendor Management, Maintenance Reports, Mobile CMMS, and CMMS restaurant equipment maintenance software are all capabilities offered by Hippo CMMS.
Hippo CMMS is an affordable and powerful option for businesses that want to simplify their maintenance procedures without sacrificing adaptability or user-friendliness.
Features
- Preventive Maintenance Management: Schedule and manage preventive maintenance tasks to reduce downtime and extend equipment lifespan.
- Work Order Management: Create, assign, and track work orders efficiently to ensure timely completion of maintenance tasks.
- Asset Management: Monitor and manage restaurant assets, including equipment history and maintenance records, for optimal performance.
Pricing
- Hippo Starter: $35 per user/month, includes basic features and functionalities.
- Hippo Plus: $55 per user/month, includes all Starter features plus advanced functionalities.
- Hippo Pro: $75 per user/month, provides access to all core features and advanced functions, ideal for larger teams.
7. eMaint CMMS
Organizations can optimize their workflows, keep better tabs on their inventory, and manage their assets with this flexible solution.
If your business is looking for a cloud-based restaurant equipment maintenance software to improve restaurant maintenance and overall organizational efficiency, eMaint CMMS is a strong contender.
Organizations can optimize their workflows, keep better tabs on their inventory, and manage their assets with this flexible solution. If your business is looking for a cloud-based CMMS solution to improve restaurant maintenance and overall organizational efficiency, eMaint CMMS is a strong contender.
eMaint offers comprehensive features such as preventive maintenance scheduling, work order management, and real-time reporting. This robust platform ensures equipment reliability, reduces downtime, and enhances productivity, making it an essential tool for maintaining high standards in restaurant operations.
Features
- Work Order Management: Efficiently create, assign, and track maintenance tasks to ensure timely completion and operational efficiency.
- Vendor Management: Manage vendor relationships, streamline communication, and track service agreements to enhance maintenance processes.
- Materials and Part Inventory Management: Keep accurate records of materials and parts inventory, ensuring necessary items are available for maintenance tasks.
Pricing
- Team Plan: $69 per user/month
- Professional Plan: $85 per user/month
- Enterprise Plan: Custom pricing
8. EZOffice Inventory
EZOfficeInventory is a comprehensive maintenance software for restaurants designed to streamline operations and enhance efficiency.
Its robust asset tracking capabilities allow restaurants to monitor equipment status and maintenance schedules seamlessly.
With features like preventive maintenance scheduling, task management, and real-time reporting, EZOfficeInventory ensures that all maintenance tasks are handled promptly, reducing downtime and extending the lifespan of critical equipment. The software's intuitive interface and mobile accessibility enable restaurant staff to manage maintenance tasks efficiently, even on the go.
Moving on, its detailed analytics and reporting tools provide valuable insights into equipment performance and maintenance trends, helping managers make informed decisions to optimize operations.
EZOfficeInventory is an essential tool for maintaining high standards and ensuring smooth, uninterrupted restaurant operations.
Features
- Preventive Maintenance Scheduling: Schedule regular maintenance tasks automatically to ensure equipment remains in optimal condition, reducing unexpected downtime and costly repairs.
- Work Order Management: Create, assign, and track work orders seamlessly, ensuring that all maintenance tasks are completed efficiently and on time.
- Real-Time Reporting and Analytics: Access detailed reports and analytics to gain insights into equipment performance and maintenance trends, helping managers make informed operational decisions.
Pricing
- Essential Plan: $40 per month
- Advanced Plan: $55 per month
- Premium Plan: $65 per month
9. Limble CMMS
Businesses of all sizes and in all kinds of sectors can benefit from Limble CMMS, a full-featured maintenance software for restaurants.
By keeping meticulous records of tasks, expenses, and completion times, it streamlines, automates, and organizes maintenance operations.
When it comes to managing assets, scheduling preventative maintenance, tracking equipment downtime, and repairing order histories, Limble CMMS is unrivaled.
Offering a well-structured database for asset information storage, it can be easily customized to match specific company needs.
Tracking assets, managing work requests, documenting and monitoring maintenance work, managing parts inventory, scheduling PM maintenance, and data reporting are all made easy with Limble CMMS.
Additionally, it supports mobile access, allowing maintenance teams to manage tasks on the go.
Features
- Automated Maintenance Operations: Streamline and automate maintenance tasks to improve efficiency and reduce manual workload.
- Comprehensive Task Records: Maintain detailed records of maintenance activities, tracking expenses and completion times for better management.
- Preventive Maintenance Scheduling: Schedule regular maintenance activities proactively to prevent equipment failures and ensure optimal performance.
Pricing
- Basic: Free
- Standard: $28 a month
- Premium: $69 a month
- Enterprise: Custom Quote
10. ServiceChannel
With ServiceChannel, a centralized platform can be created to simplify vendor relationships and maintenance activities, making it an ideal solution for restaurants with several locations.
Enhancing operational efficiency and ensuring consistent service quality across all sites, ServiceChannel integrates all maintenance tasks into a single system.
With this all-inclusive restaurant equipment maintenance software, restaurant managers can effortlessly keep tabs on maintenance expenses, oversee repair orders, and control vendor performance. Plus, you can make data-driven decisions and schedule preventive maintenance with the help of ServiceChannel's powerful reporting and analytics.
Ultimately, ServiceChannel helps multi-location restaurant chains keep up high standards of operation and reduce downtime with its user-friendly interface and scalable features, which leads to increased customer happiness and overall business success.
Features
- Centralized Maintenance Management: Streamline maintenance tasks and vendor communications across all restaurant locations in a single platform.
- Real-Time Work Order Tracking: Monitor work orders and vendor performance in real time to ensure timely completion and efficiency.
- Robust Reporting and Analytics: Access detailed reports and analytics to make data-driven decisions and proactive maintenance planning.
Pricing
- Contact Vendor
Bottomline
Effectiveness is the key to success. Every facet of your restaurant's workflow, from capacity optimization to operational simplification, is critical to its success. In order to satisfy the various needs of restaurant owners and operators, each of these restaurant management software solutions provides special features and advantages.
Investing in the correct restaurant maintenance software can set you up for success in 2024 and beyond, whether your goals are to increase profitability, improve guest experiences, or streamline operations.
Streamline Food Safety, Maintenance and Daily Operations with Xenia
Xenia unifies food and beverage operations with tools to standardize, track and measure work across every team, asset and facility.
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Our customers love Xenia's robust use cases including:
Food Safety Management
🌡️ Automatic Temperature Monitoring
Xenia leverages temperature sensors that utilize both Bluetooth and LoRaWAN technology to transmit data reliably to your Xenia account. The monitors work continuously in a range of 40°C to 125°C and an accuracy of +/- 0.4°C. When an temperature deviates from a pre-set acceptable range, management is notified to investigate and resolve.
🔎 Smart Inspection Workflows
Xenia's operations template builder has built in conditional logic into each step. This allows you to trigger actions based on a form response such as creating a corrective action on a failed inspection step, sending a notification to management for out of range meter readings, and much more.
✨ Corrective Actions
Operationalize inspections with fast work order assignment arising from a failed inspection step. All corrective data is stored in the checklist submission for auditing and accountability.
📋 Compliance Reports
View live dashboard summaries of tasks, employee performance, template submissions and more. Filter, organize and export compliance reports to PDF and Excel formats to simplify compliance management.
Maintenance Management
🛠️ Work Orders
Create work orders with associated team, asset, location, priority, category and due date. View live progress reports on each work order, chat with teams, and review resulting template submission, images and notes to improve operations.
🧰 Preventive Maintenance
Create a preventive maintenance calendar to ensure asset uptime is not compromised. Attach images, templates, videos and notes to every task and assign to a team or individual for completion.
📲 QR Codes
Generate and attach QR codes to equipment and facility locations to enable fast and accurate inspections and data logs.
📁 Equipment Work History
View work history for every asset and sub asset in Xenia. Review performance data and enable corrective actions to improve your operation.
Daily Operations
✔️ Checklists & SOPs
Create checklists, SOPs, Inspections and Data Logs to power accountability, training and staff clarity on every task.
📆 Recurring Tasks
Create recurring schedules for review meetings, inspections, cleanings and more.
💪 Team Accountability
Defeat pencil whipping and disorganized responsibility assessments by standardizing operations with Xenia. Track time, collect photos, send messages and ensure high quality work.
📊 Team Performance Reporting
Use Xenia's analytics dashboards to view staff work reports. Filter by asset, location, category or due date and export the report in PDF or Excel
Streamline End to End Operations With Xenia's Digital Solutions
Xenia unifies BOH and front-ended food and beverage operations with tools to standardize, track and measure work across food business platforms.
Our customers love Xenia's robust use cases including:
🌡️ Automatic Temperature Monitoring
Xenia leverages temperature sensors that utilize both Bluetooth and LoRaWAN technology to transmit data reliably to your Xenia account.
The monitors work continuously in a range of 40°C to 125°C and an accuracy of +/- 0.4°C. When an temperature deviates from a pre-set acceptable range, management is notified to investigate and resolve.
💪 Team Accountability
Defeat pencil whipping and disorganized responsibility assessments by standardizing operations with Xenia. Track time, collect photos, send messages and ensure high quality work.
✔️ Digital Restaurant Checklists & SOPs
Create checklists, SOPs, Inspections and Data Logs to power accountability, training and staff clarity on every task.
🔎 Smart Inspection Workflows
Xenia's operations template builder has built in conditional logic into each step.
Doing so allows you to trigger actions based on a form response such as creating a corrective action on a failed inspection step, sending a notification to management for out of range meter readings, and much more.
🛠️ Work Orders
Create work orders with associated team, asset, location, priority, category and due date. View live progress reports on each work order, chat with teams, and review resulting template submission, images and notes to improve operations.
📋 Compliance Reports
View live dashboard summaries of tasks, employee performance, template submissions and more. Filter, organize and export compliance reports to PDF and Excel formats to simplify compliance management.
📊 Team Performance Reporting
Use Xenia's analytics dashboards to view staff work reports. Filter by asset, location, category or due date and export the report in PDF or Excel
📆 Recurring Tasks
Create recurring schedules for review meetings, inspections, cleanings and more.
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