Liquor Inventory App: A Complete Guide (10 Apps)

The answer is simple: A liquor inventory app has the power that becomes evident when dealing with the delicate balance between increasing profits and potential losses.

Like any business, vigilance is required to counter challenges such as stock discrepancies, revenue leakages, and regulatory non-compliance.

What is A Liquor Inventory App?

A liquor inventory app is a digital solution developed to assist liquor shop owners in effectively managing and tracking inventory.

Because of the increased need for efficient and data-driven inventory management, these applications have grown in popularity.

The liquor industry, like many other businesses, is changing. With the advent of online sales and digital marketplaces, business owners are finding it more difficult to maintain track of stock levels and satisfy client needs.

Apps for liquor inventory come to the rescue. The best liquor inventory applications have comparable features and functionalities, such as:

• Inventory counting across several devices
• Measuring tools such as a virtual point count and slider, or a Bluetooth scale
• Supplier invoicing and ordering is automated
• Obtaining historical data

10 Best Liquor Inventory Apps in 2025

1. Xenia - The Best Liquor Inventory App for Your Restaurant

Xenia is an easy-to-use and free solution for keeping track of your bar's inventory. Without adding any needless complication, the software enables you to perform all your inventory management without any hassle. 

Make purchase orders, obtain automated reports, and efficiently monitor items—all without paper, spreadsheets, or monthly fees.

Everything from your barware to your beer, liquor, and wine can be easily organized and monitored. This contains details like the usual quantity of each item, the size and pricing of the bottles, and more.

Xenia just may be the best option for you if you're looking for a simple approach to get started or switch from manual to automated counting.

Automatic Temperature Monitoring

Xenia's temperature management system, utilizing Bluetooth and LoRaWAN-enabled sensors, ensures precise monitoring of liquor storage environments, maintaining a temperature range between 40°C to 125°C with an accuracy of +/- 0.4°C. 

Designed for continuous operation, the system promptly notifies management of any deviations from the predetermined acceptable range, allowing swift intervention to safeguard the quality and integrity of stored liquor.

This proactive approach enhances overall operational efficiency by preventing potential damage or spoilage due to temperature fluctuations.

Insightful Data Analysis and Reporting

Xenia doesn't just manage your inventory; it equips you with robust data analysis tools and reporting capabilities.

These tools allow you to understand critical business metrics such as sales trends, popular items, and customer preferences, leading to more strategic decision-making.

By turning raw data into actionable insights, Xenia helps to drive operational efficiency and business profitability.

Smart Inspection Workflows

Xenia's operations template builder empowers liquor inventory management through integrated conditional logic at each step.

With this feature, the system can automatically trigger actions based on form responses, streamlining processes such as liquor replenishment. 

For instance, it can generate corrective actions in response to failed inspection steps, ensuring product quality. Additionally, the system can alert management to out-of-range meter readings, facilitating prompt interventions to maintain optimal storage conditions.

This tailored approach enhances the efficiency of liquor inventory replenishment, minimizing manual interventions and ensuring a seamless and controlled supply chain process.

Standardized Processes & Accountability

Xenia revolutionizes liquor inventory management by providing a comprehensive solution for standardized processes and accountability.

With the ability to construct customized checklists, SOPs, inspections, and log books, users can seamlessly integrate these tools into their inventory workflow. 

These resources, when attached to specific tasks and work orders, not only clarify work expectations but also enable the collection of vital data, including photos, notes, time stamps, and more.

Pricing

• Free Plan: Start with up to five users and unrestricted access to all basic features. 
• Starter Plan: $99/ month for the first 15 users, which includes access to key features. 
• Premium Plan: $199/month for the first 15 users, including access to core + advanced features and functions. 
• Custom: Need something tailored to your organization?

Book a free demo today!

2. Bar Patrol Inventory App

Why Should You Use a Liquor Inventory App?

Bar Patrol was designed with medium-sized businesses and bar owners in mind. They wanted businesses to be able to manage inventory without paying large monthly payments. 

Even while some of the other inventory systems below offer more sophisticated features, they are also more expensive, so ultimately, it is a matter of personal preference and your specific needs.

With Bar Patrol's blueprint mapping tool, which correlates the app with bar shelves, all of your items will appear in the correct sequence, allowing you to quickly go through your liquor inventory.

Features

• Bluetooth scale
• Real time sync
• Detailed analytics

Pricing

• $49/mo. (billed annually) – $588/yr
• $69/mo. (billed monthly) – No contracts

3. Bevspot

If you operate a bar and are a multitasker looking to maximize sales, they provide a complete inventory software package and resources to help you out.

With their all-inclusive inventory management system, you have a lot of choices, such one-click ordering, app-to-shelf matching, and detailed analytics.

It supports a wide variety of devices and is compatible with both Android and iOS.The interface for placing purchases, receiving payments, and creating purchase orders is similarly quite user-friendly.

Features

• Spoilage & Loss Recording
• Multiple Reporting Options
• Recipe Management

Pricing

• Starter Plan – $119/mo. ($1,428/yr)
• Standard Plan – $179/mo. ($2,148/yr)
• Pro Plan – $249/mo. ($2,988/yr)

4. WISK Inventory

WISK is a software for keeping track of inventory at quality bars that is known for its versatility and many functions.

Wisk allows you to do things like use a Bluetooth scale to measure bottles, search through large databases to place bottle orders, cut down on waste, find the sweet spot for drink costs, and analyze data.

To predict future sales, Wisk says it can use machine learning. You can utilize WISK on a number of different devices because it is compatible with both iOS and Android. Along with an intuitive interface, it integrates with numerous widely used POS systems.

Features

• 200,000 Bottle Database
• 1.5 Million Food Ingredient Database
• Barcode Scanning from Your Phone

Pricing

• Essentials Plan – $165/mo. ($1,980/yr)
• Professional Plan – $340/mo. ($4,080/yr)
• Elite Plan – $640/mo. ($7,680/yr)

5. Craftable

One of the most all-encompassing liquor control systems available, Craftable (formerly Bevager) integrates more than 60 technologies, accounting included. Supporting both iOS and Android, it allows users to keep track of their inventory on many platforms.

Maximize bar sales and profit margins with the help of automated ordering, extensive analytics, gift card administration, and promotions management.

However, they employ a remedial slider to tally half bottles rather of a scale, which brings it down a grade due to the inaccurate inventory counts, and Craftable's price is completely opaque, which is something we strongly oppose.

Features

• Snap/Scan Invoices
• Advanced Analytics
• Inventory Slider (No Scale)

Pricing

• Standard Plan – $100/mo
• Premium Plan – $150/mo
• Pro Plan – $200/mo

6. Partender

Partender is a bar inventory app that has been around for a while, and our thoughts about it are varied. A barcode scanner, a personalized product catalog, and automated ordering are just a few of the features offered by this modern, user-friendly app.

It's cross-platform (iOS and Android), multi-device capable, and comes with features including item price, a recipe builder, and thorough analytics.

The answer is yes if you're keeping track of items using more than one device, but that's true of all the inventory apps we've included here.

Features

• Stock Usage Reports
• Automated Purchase Orders
• Recipe Costing

Pricing

• Pro Monthly Plan – $299/mo. ($3,588/yr)
• Pro Annual Plan – $199/mo. ($2,388/yr)

7. Lavu Bar Management Software

Many venues rely on Lavu because of its reliability and comprehensive capabilities; the system has a high reputation. This iPad-based POS system can shorten wait times for customers and make mobile use easier for servers. 

From managing staff to keeping tabs on stock, Lavu software gives you complete command and authority over all bar operations.

Features

• Touch screen ordering
• Customers can pay at the tableside
• Supports eSignatures and electronic receipts

Pricing

• Contact the vendor

8. Bizimply

Instant, encrypted texting through the MyZimply app and web interface is a great way to improve team communication using Bizimply Connect.

Make groups that can change on the fly according to time and place. Make sure everyone is up-to-date on significant news, like the summer menu launch, or recognize the hard work of your employees.

Features

• Keep track of who’s working and who’s on break
• Analyze sales figures after each shift
• Assign tasks to the right employees to boost productivity

Pricing

• Contact the vendor

9. Rapid Bar App

Using the RapidStock app, a restaurant or bar can quickly and easily keep track of their inventory, create purchase orders, and assess their true costs—all from the convenience of their mobile device.

With this paperless app's scanner and Bluetooth scale, you can quickly and accurately determine your inventory's par levels.

In addition to that, it extends POS inventory systems, automates bills to suppliers, integrates new products from the database, and promptly gives you full information about inventory deviations. 

With the help of the RapidStock inventory app, you can save time and money, allowing you to concentrate on providing an exceptional client experience and growing your business.

Features

• Dedicated Mobile Inventory Application
• Bluetooth Scale Integration 
• Granular User Permissions

Pricing

• Contact the vendor

10. Toast Bar Management Software

With Toast's method, every kind of pub or restaurant may reap the rewards. It offers curbside pickup and tableside ordering in addition to contactless and remote payments.

Your visitors will have a safe and productive experience thanks to these resources. Toast also offers management systems for internal processes.

You can manage numerous cooking sections, keep tabs on bar supplies, and conduct payroll internally with these technologies.

Features

• Order Tracking
• Visit Frequency Monitoring
• Customer Spending Analytics

Pricing

• Contact the vendor

Why Should You Use a Liquor Inventory App?

The advantages of employing bar inventory software are many. Here are a few reasons why you should use one:

• Save Time - By utilizing bar inventory software, you can quickly and simply take inventory, minimizing the amount of time you spend physically counting bottles.

• ‍Minimize Waste - By utilizing products that will shortly expire and optimizing orders, you can reduce waste and save money with improved inventory management.

• ‍Comprehensive Cataloging: To simplify monitoring and guarantee accurate inventory management, be sure that you carefully document information such as brand, type, size, and supplier for every bottle of liquor in your store.

• ‍Improve Accuracy - Bar inventory software can assist in decreasing the possibility of human mistakes and deliver more accurate inventory data.

• ‍Simplify Ordering - When your bar's inventory runs low, your app can alert you to restock supplies, streamlining the ordering procedure.

• ‍Real-time Inventory Tracking: Monitoring inventory in real-time, providing restaurant management with an insight into their stock levels and depletion rates in real-time. This understanding is necessary to make wise restocking selections.

• ‍Savings - By analyzing your inventory and ordering history, you can gain a better knowledge of your expenditures and find areas where you can save money.

How to Choose the Best Bar Inventory App 

Choosing the very best liquor inventory software can be a challenging task, particularly with the abundance of alternatives on the market. Consider the following aspects while selecting a bar inventory app:

Full Feature Utilization

Choosing the correct inventory software with the proper features can make a significant difference in the efficiency of your inventory management operation. Each app will have its unique set of features, however the following are some popular ones: 

• Real-time inventory monitoring allows you to monitor inventory levels and determine when to make orders. 
• Barcode scanning helps in the automation of the inventory management process, making it more efficient and speedier. 
• Reporting and analytics can provide vital insights into the performance of your inventory, allowing you to make data-driven choices. 
• Low inventory alerts might help you prevent stockouts and guarantee that you always have enough inventory.

Integration

When selecting a bar inventory software, keep integration features in mind to assist ease your inventory management process. 

Integration eliminates manual data input, saving you time and avoiding mistakes that can happen during manual data entry. You can develop a more unified and effective workflow that is easier to manage by linking several software platforms. 

When shopping for applications, make sure they can interact with other software systems, such as your POS system, accounting software, and online ordering platforms. 

Efficient Vendor Management

These tools ease the vendor management process by interfacing with your vendors. 

It enables easy communication, order placing, and dispute resolution, ensuring that you maintain healthy, productive relationships with your suppliers.

Implementing Liquor Inventory App in Restaurants

Moving from conventional liquor inventory management to a computerized system could completely change restaurant operations. The procedure requires serious planning and execution. 

Here's how to set up a liquor inventory app at your restaurant, step by step:

Identify The Pain Points 

Take stock of your processes and identify any bottlenecks or problem areas. Is there a problem with overstocking or understocking? Is the inventory often in error? Recognizing these concerns will help you choose the finest inventory software for your unique requirements.

Choose a Suitable Liquor Inventory App

After you've figured out what you need, look into several liquor inventory apps to see which one works best for your restaurant. 

Features like data analysis tools, automatic order administration, real-time inventory monitoring, and system compatibility should be high on your list of priorities.

Plan and Prepare for Implementation

Now that you have the app of your choice, it's time to set up the rollout. Dedicate the required assets and establish reasonable deadlines for the integration. 

At this stage, you may need to arrange with the app developer in particular, get your current inventory data ready for the change, and set up any necessary hardware.

Train Staff 

Proper training is essential to ensure a smooth acceptance of change since staff members may feel overwhelmed by it. 

Educate users thoroughly on the app's features and functionality, and make yourself available to address any issues that may arise. More precision and productivity will result from making sure the software is easy to use for everyone.

Evaluate the Effectiveness of the App 

It is critical to consistently monitor and assess the system's performance after implementation. To find out how well the software is doing and where it may need some work, use its analytics tool.

Transform Your Business with Xenia’s Liquor Inventory App Now!

Xenia is a game-changing software that will alter the way your restaurant handles its liquor inventory. With Xenia's solution, you can see your inventory in real-time, automate repetitive tasks, and have access to analytical information.

Think of all the ways a streamlined process can enhance morale on the job and satisfy customers.

Maximize your revenue by minimizing waste and restocking just in time. Protect your company's credibility and bottom line by maintaining correct and current records under local liquor regulations

Try Xenia for yourself and see the difference it can make. Your restaurant can run more efficiently, save money, and get better results with just a few clicks. 

Start your free trial now to become part of the inventory management of the future!