7 Best Restaurant Inventory Management Software in 2025

7 Best Restaurant Inventory Management Software

1. Xenia - All Time Best Restaurant Inventory Management App

With an all-inclusive suite of solutions, Xenia is one of the best apps to manage inventory in restaurants.

By integrating compliance, everyday end to end operations, and overall maintenance management Xenia makes up for a delightful customer experience.

On top of that, Xenia is also an employee training and accountability program. Restaurant owners and operators can easily develop customized checklists and Standard Operating Procedures (SOPs) using Xenia's integrated restaurant inspection checklist creation module, and then assign them to teams and individual staff with individual characteristics such as category, location, asset, and priority. 

Xenia restaurant inventory management app has a dedicated Bluetooth temperature monitoring system with added support for sensors concerning freezers, refrigerators, and temp-probes.

With a comprehensive tracking system for corrective actions, automated processes accelerate responses to out-of-range temperatures. 

Xenia's Key Features

• Custom Checklists: As part of your food quality audit, create your own checklists for temperature checks, food storage, and cleanliness inspections. These checklists help to standardize your audit process and ensure that all essential areas are covered effectively.

• Task and Work Order Management: Assign duties and work orders to staff to address any food safety violations discovered throughout the auditing process. This feature helps ensure that remedial steps are taken as soon as possible.

• Efficient Communication: The message and chat capabilities make it simple for team members to interact. This enables more effective audit coordination and speedier resolution of food safety concerns.

• Corrective Actions: Digital solutions assist in maintaining a thorough record of all food safety actions, guaranteeing constant adherence to standards and making compliance simpler to show during inspections.

Pricing

• Free Forever: Free trial for up to 5 users
• Starter: $99 / month for 15 users
• Premium: $199 / month for 15 users with unlimited access to all the core features
• Custom: Need something tailored to your organization?

Feel free to Book a Demo to get started!

2. Supy.io

Is managing your restaurant's inventory a nightmare? 

Meet Supy.io, your ultimate ally in streamlining restaurant management.

As one of the best restaurant inventory management software, Supy.io leverages real-time data, precise insights, and automation to cut costs, reduce waste, and skyrocket your profits—all while simplifying your day-to-day operations.

Supy’s six integrated modules are designed to collect and analyze data across your restaurant operations. Gain real-time visibility into your business performance, identify discrepancies, and regain control over your spending—fast.

Imagine a world where your restaurant runs smoothly without any hiccups. Supy.io’s inventory management solution provides you with all the analytics, graphs, and charts you need to stay on top of your game. 

No more surprises—just profits on a platter.

Key Features

• Restaurant Inventory Management: Find discrepancies quickly, count your stock three times faster and twice as accurately with Parallel Count, monitor COGS in separate inventories, and access the industry’s most advanced analytics to reduce variance.‍
• Procurement Made Easy: Speed up your purchasing process with our mobile app, avoid shortages with automated ordering, and discover cost-saving opportunities through clear reporting.‍
• Invoices & Settlements: Streamline invoice recording, enhance inventory accuracy, and manage supplier payments efficiently.‍
• Menu & Recipes Management: Perfect your recipes with precise ingredient tracking, link real-time prices to avoid losses, and optimize pricing with our cost simulator.‍
• Restaurant Analytics: Manage your Back of House with powerful reports on COGS, variance, and item performance, enabling smarter decisions.‍
• Central Kitchen Management: Turn any branch into a Central Kitchen, streamline internal orders, and manage stock across locations accurately.

Pricing

• Basic Plan: Reduce your COGS with data-driven purchasing, and take back control of supplier payments
• Premium Plan: Cut your spending by powering your operations with real-time data & insights
• Enterprise Plan: Run your multi-branch operations with ultra-high efficiency

All package details are available on request.

3. Peckish

Peckish is a platform for collaborative planning and inventory management that helps suppliers and restaurants save costs and increase revenue. With the strong inventory management platform, you can maximize your daily productivity and save valuable time. 

For a restaurant to be sustainable over the long run, stock management is essential. Peckish uses computer vision technology to automatically monitor all entering and exiting objects. You won't need to worry about misplaced objects or unresolved disparities anymore. 

Peckish facilitates the cultivation and development of enduring supplier relationships by ensuring that the necessary components are always obtained at the right price and at the right time. 

An easy-to-use and intuitive platform can help you efficiently enhance daily operations.

Key Features

• Inventory management: With automatic stock monitoring, you can increase the effectiveness of your inventory management and quickly identify and fix any problems. ‍
• Forecasting: With an accuracy of more than 95%, Peckish's "demand sensing" technology, which integrates external and previous data, is the best in the business. ‍
• Supply chain management: Efficient connection with suppliers and timely delivery of consistently precise ingredients are ensured by the supply chain management features. ‍
• Integrations: Easily interface with the various restaurant systems you already have, including the POS, delivery, HR, CRM, and other systems.

Pricing 

• To get accurate pricing details, please contact our sales team and request a quote.

4. Growyze

Growyze is a robust software solution for inventory management that is intended to assist those working in the hospitality sector. 

Growyze software offers accurate and informative stock control solutions that may enhance your restaurant's efficiency and management systems. 

Growzyze uses cutting-edge technology to handle complicated but typical issues in its daily operations, making loss prevention simple. The platform serves as a single point of contact for all restaurant inputs, workflows, and insights related to gross profit, accounting, and inventory management. 

You can monitor and manage your inventory without manually creating spreadsheets using Growyze. Discrepancy identification, invoice reconciliation, and stock counts are all easily automatable.

As a restaurant owner or manager, your life is made considerably simpler by the automated scanning of all bills and the prompt identification of anomalies between orders, invoices, and delivery. Your odds of success increase with the number of challenges you have.  

Growyze provides real-time data on costs associated with products and services, profitability of individual items and menu items, and stock and sales concerns to assist you make well-informed choices. Keep track of your meals and dishes, and constantly be aware of the source of your income. 

Key Features

• Stocktake: You can quickly generate stock reports by using your phone to scan barcodes, eliminating the need to manually input data using spreadsheet programs. ‍
• Wastage: Growyze's rapid discrepancy detection, revenue-generating item identification, and enhanced loss prevention systems all contribute to a reduction in waste. ‍
• Supply management: Growyze enables you to take total control, establish order approvals, get notifications of pricing changes and order deadlines, and save all supplier data in one location. ‍
• Revenue analysis: To maximize future income and minimize losses, identify the precise areas where you are losing money and those where you are generating it. ‍
• Multi-user access: To ensure that everyone is on the same page, you can give access to your whole team. Reconciliation of deliveries and stocktakes can be completed by any user. ‍
• Portable software system: Growyze allows you to run your business from anywhere at any time using a smartphone or other compatible device. 

Pricing 

• Free
• Pro: £69 per month
• Premium: £119 per month 

5. Nory

Nory is a powerful operations and inventory management system driven by artificial intelligence that is intended to help restaurants and other hospitality-related enterprises increase productivity and maximize profitability. 

Nory is an immensely helpful tool for efficiently managing and expanding your company, and it is trusted by thousands of businesses. With the assistance of artificial intelligence (AI), the tool learns about your daily operations and forecasts sales, plans labor distribution and management, and effectively manages inventory. 

The capabilities for inventory and supply chain management, which cover the whole inventory lifecycle from buy to plate, are expertly crafted to assist in streamlining your supply chain. It makes it simple to identify supply and stock problems and significantly lowers waste. 

It offers capabilities to enhance your stock management procedures in addition to improving them.

Key Features

• Inventory and supply chain management: Nory streamlines the whole supply chain and helps you cut waste. AI generates accurate order guidance and forecasts inventory utilization many days ahead of schedule. In order to enhance inventory management, waste is also thoroughly examined, all from a single central dashboard.‍
• Performance management: Obtain automatic and up-to-date performance data on anything from labor efficiency, LTO, and food waste to menu sales. With the performance management tool, you can boost output immediately, forecast demand precisely, and export profit and loss statements in real-time. ‍
• Workforce management: The workforce management tools make it simple to engage, teach, onboard, and reward staff members to boost output and promptly address problems. Nory shrewdly aligns contracts, personnel availability, and capabilities with corporate budgets and demand projections.‍
• Payroll management: Your HR staff can concentrate on retention and advancement by using Nory's automated payroll process, which covers everything from employee registration to payment processing, pension contribution, and question handling. 

Pricing 

• For accurate pricing information, please book a call with our sales team and request a quote. 

6. Apicbase

Apicbase is a robust food and beverage management system designed for running several restaurants at different locations.

The platform gives you the information and resources you need to enhance daily productivity, client happiness, long-term expansion, and legal compliance.

With Apicbase, you can maintain high operating efficiency while providing a smooth and uniform eating experience at many locations. Maintaining the same quality standards while cutting expenses and optimizing resources is also made much simpler by the data-driven platform. 

The platform not only helps you save expenses and increase productivity, but it also enables you to include thorough health and safety protocols to enhance quality control and food safety. 

Apicbase is intended to serve as your restaurant's structural foundation, allowing you to manage long-term expansion. For convenience, all F&B data, including profit analysis and menu management, is centralized. You won't need to manually handle operational problems anymore.  

Key Features

• Inventory management: For restaurants with several locations, you could automate your stocktake using inventory management software. Using the barcode scanner app, you may save time on your F&B stock counts and maintain precise food and beverage stock, even down to the raw components.‍
• Menu engineering: The main core for developing recipes and menus is the Apicbase recipe creation program. Automated nutrition calculations, allergy reporting, margin controls, and food costings are among the features. 
• ‍Procurement: Demand forecasting tools are included in the F&B buying software to assist reduce food waste, save expenses, and improve operations. ‍
• Analytics: You can create successful menus with popular goods by using the key data that Apicbase offers. You can fine-tune menus with ease thanks to the dashboard that combines COGS and sales data for each item. ‍
• Kitchen management: Streamline your back-of-house operations and get a comprehensive picture of your kitchen's administration, including all of its financial information. 

Pricing 

• To learn about the pricing for each tier, please request a quote.

7. MarketMan

MarketMan is an inventory management system for restaurants that is intended to increase long-term sustainability and optimize operations.

The well-liked software has a ton of features and is designed to automate various processes related to the restaurant industry. 

With MarketMan, inventory management, buying, and invoicing can all be automated, greatly reducing the need for spreadsheets. For restaurants looking to use strategic data to drive development, the cloud-based platform is an ideal tool. 

With features including order processing, inventory monitoring, cost analysis, and expenditure management, MarketMan provides all the tools you need to take charge of your restaurant's everyday operations without requiring you to spend more time or money.

MarketMan offers specialized applications for iOS and Android to further simplify the process. Additionally, you can effortlessly manage a variety of food service business models using the platform.

Features

• Restaurant management: Take complete control of your restaurant's operations by simply connecting MarketMan to your accounting and point-of-sale systems. ‍
• Inventory management: With MarketMan's inventory management system, you can save costs for products and services, increase profits, and get fast reports based on data that's updated in real-time and projections. It makes inventory item organization, classification, and quantity monitoring simple, which lowers the possibility of stockouts or overstocking.‍
• Menu engineering: With MarketMan's menu engineering tools, you can maximize profitability and analyze menu performance. To increase income, determine the best-selling products, examine margins, and look for areas where the menu may be improved.‍
• Purchasing and ordering management: MarketMan's user-friendly design helps to streamline the purchase process. Purchase orders may be created by users, who can then submit them straight to suppliers and monitor order progress, resulting in more efficient communication and fewer human mistakes.‍
• Food waste tracking: With MarketMan's food waste monitoring features, you can fight food waste and save expenses. Restaurants can reduce waste and boost productivity by keeping an eye on trash levels and spotting patterns.‍
• Integration: A seamless environment for restaurant operations is created by MarketMan's seamless integration with a variety of POS systems, accounting software, and other restaurant management tools. Data flow is streamlined by this integration, which also removes the need for human data input. ‍
• Reporting and analytics: The extensive reporting and analytics tools offered by MarketMan may help you learn important things about restaurant performance. To support data-driven decision-making, provide customized reports on inventory levels, purchase patterns, food prices, and other topics.‍
• User-friendly interface: MarketMan features a user-friendly interface that is both intuitive and easy to navigate. With minimal training, restaurant staff can quickly adapt to the platform and fully utilize its capabilities.

Pricing

• Operator: $189.50 per month
• Professional: $238 per month
• Ultimate: $341 per month

What is Inventory Optimization?

Inventory optimization is a collection of best practices for businesses that aim to spend less money while still having a saleable inventory. This is an important aspect of inventory management that takes into account the volatility of supply and demand.

It is a technique for reconciling investment restrictions with business goals and fulfillment targets over a wide range of inventory stock-keeping units.

Inventory optimization keeps warehouses and supply networks running and helps businesses preserve liquidity.

It assists firms in determining the appropriate quantity to purchase for stock-keeping units, allowing them to have it readily accessible for rapid order fulfillment, and reducing surplus inventory that becomes outdated over time.

Advantages of Embracing Food Inventory Optimization 

Adopting a solid food inventory optimization system can bring a wealth of benefits to restaurant managers and their teams.

Food Inventory Optimization Features

We have detailed the key advantages that a well-executed system can deliver:

Mitigate Food Waste and Spoilage

The National Restaurant Association reports that restaurants can lose anywhere from 4% to 10% of their food to waste before it reaches the customer’s plate. By managing stock levels accurately, you can prevent over-ordering ingredients, which might otherwise go to waste.

Refine Purchasing Decisions

The use of restaurant inventory software offers insightful data on your food consumption trends, thus empowering you to make well-informed purchasing decisions. This can pave the way for improved negotiations with suppliers and cost savings on bulk purchases or seasonal ingredients.

Simplify Supply Chain Management

The introduction of a robust food inventory management system can streamline the process of monitoring and replenishing stock levels. This, in turn, can enhance relationships with suppliers, ensuring prompt deliveries and diminishing the risk of running out of stock or overstocking.

Understanding Inventory Optimization Software

Restaurant inventory optimization software tracks inventory down to the ingredient level and easily connects data to recipe preparation, food pricing, buying, receiving, and counting processes. 

These sophisticated technologies assist busy pubs and restaurants in ensuring that ingredients are available to meet daily demand. They also aid in the reduction of losses caused by over-ordering, waste, and theft. 

Most include built-in POS capabilities or links with leading POS systems to expedite operations and provide managers and owners with real-time visibility into all aspects of the organization. 

Consider inventory optimization software to be your digital sous chef, meticulously monitoring your restaurant's inventory, decreasing waste, optimizing purchases, and offering actionable insights - all on a clean, user-friendly platform.

Here are its main components:

Ingredient Tracking: A core function of food inventory management is to consistently monitor the levels of food stock within the restaurant. This ensures that each ingredient is available in the right quantities when needed.

Purchasing and Receiving: These processes involve ordering ingredients from suppliers and receiving them. Food inventory management ensures that only the required quantities are ordered and that received items meet the expected quality and quantity.

Menu Planning: Effective food inventory management allows for strategic menu planning. By understanding the availability and usage patterns of ingredients, managers can design menus that are both appealing to customers and efficient for the restaurant.

Demand Forecasting: This involves predicting customer demand for different dishes. With accurate demand forecasting, restaurants can manage their inventory better, minimizing waste and maximizing customer satisfaction.

Maintaining Food Quality: Good inventory management practices help ensure that the quality of food is maintained. This includes proper storage of ingredients to prevent spoilage and waste.

Cost Control: By reducing waste, optimizing purchases, and maintaining a balanced inventory, effective food inventory management helps control costs and increase profitability.

Inventory Tracking: Inventory tracking is one of this software's most important functions. It gives real-time stock-level updates, so you always know precisely what you have on hand. This enables you to place orders on time and prevent running out of critical components or, worse, overstocking perishables.

Because it eliminates all inventory-related concerns, automated inventory management software has entirely altered the restaurant sector. It has been shown that 70% of food products are wasted before they reach the customer's plate. Thus, with inventory tracking, restaurants can now reduce food loss and other expenditures.

Batch and Expiry Tracking: This is one of the most significant inventory management approaches for food-related firms. Fresh food, for example, is particularly vulnerable to deterioration owing to inappropriate storage conditions.

In the case of contamination or spoiling, you must be prepared to do a product recall to retain your goodwill and keep customers.

Batch and expiration monitoring will allow you to track the incoming and exiting goods on a batch-by-batch basis, allowing you to utilize or sell older products first - the FIFO (First In, First Out) approach. This will assist you in avoiding spoiling.

Accurate Demand Forecasting: Demand forecasting is another important feature. The program can forecast what materials you'll need and in what amounts based on prior sales data, trends, and even seasonality. This function lowers occurrences of excess or deficit by eliminating guessing.

Second, demand forecasting assists with day-to-day operations. Looking into the demand for various meals and other items might help a restaurant make better ordering selections.

Waste Tracking and Reduction: In the restaurant sector, waste is a major problem. Inventory optimization software detects waste trends, enabling you to alter your ordering and consumption methods appropriately. Less waste equals greater savings and a cleaner business.

Food prices typically range from 28% to 35% of a restaurant's overall costs. When food is lost or spoils, the number rises. When restaurants buy food, around 4-10% of it is wasted before it reaches the customer.

Efficient Supplier Management: Most restaurants get their goods from certain providers. Inventory management allows you to keep track of meals and purchases, payments, and more.

Restaurants can use inventory management to monitor their food and purchases more carefully, enabling them to better manage purchases and vendor payments.

Maintaining good relationships with suppliers is easier with inventory optimization software. It provides transparency about delivery schedules, quantities, and even pricing, helping you keep up with your suppliers more effectively.

Benefits of Inventory Optimization Software for Restaurant Managers

Inventory optimization software's influence on restaurant management goes beyond its core purpose, just as a culinary masterpiece is more than the sum of its parts. It's not only about keeping track of materials; it's also about encouraging efficiency and, eventually, enhancing your bottom line. 

Here are some of the primary advantages it provides:

Efficiency and Accuracy in Inventory Management

One of the most significant advantages of this program is increased efficiency and accuracy in inventory monitoring and forecasting. You can get an exact, real-time overview of your inventory levels, making ingredient management a breeze and leaving no space for errors.

Inventory management in integrated working capital management software delivers more accurate inventory data since it is updated in real-time as soon as a transaction happens, eliminating the need for manual input and decreasing mistakes.

Minimizing Food Waste and Spoilage

Inventory management in logistics can boost the efficiency of your organization by regularly monitoring stock levels and being informed of what items are in stock and where they are situated.

The software reduces food waste and spoiling by optimizing inventory levels based on precise predictions. It's like having a crystal ball that tells you what you need and when you need it.

Cost Savings

Inventory management can save you money on storage costs and reduce waste. You can continue to keep an eye on inventory levels and order just what you need.

In the restaurant industry, the two biggest detractors of profitability are overstocking and stockouts. You can achieve a perfect balance using inventory optimization software, resulting in significant cost savings by avoiding these challenges.

Improved Profitability and Cash Flow Management

Profit margins in the food sector are often very slim, with just a tiny profit on each menu item at the end of the day.

As a consequence, even a little inventory mismanagement or underestimation could have a significant influence on how much profit your business generates. Proper restaurant inventory management can guarantee that your company profits from each menu item.

The total cost of products sold is a significant factor in determining net profitability. Inventory management reduces waste, which reduces the cost of items supplied and, as a result, enhances profitability.

The software's direct and indirect advantages, such as reduced waste and appropriate stock levels, all lead to increased profitability. Furthermore, it helps with cash flow management by allowing you to invest in goods wisely.

Data-Driven Decision-Making

Managers can make better judgments about production planning and procurement processes when inventory levels are precise and up to date.

Using real-time data and analytics, you can empower your decision-making process. This program provides you with the information you need to make educated, strategic buying, menu planning, and other choices.

Choosing the Right Inventory Optimization Software for Your Restaurant

Scalability and Customization

Scalability and customization options are important factors to consider when selecting the software for your business. The software should be able to scale with your company and adapt to new requirements. It should be able to manage a growing number of orders, tables, and clients while maintaining performance.

Furthermore, it should have customization choices that enable you to adjust the software to your individual needs and processes.

Features and Functionality

Another key factor to examine is the software's features and functioning.

Table management, reservation systems, menu management, inventory control, personnel scheduling, reporting and analytics, online ordering integration, and customer relationship management (CRM) technologies are all essential components for successful restaurant operations. 

The software should also be user-friendly, with an easy-to-navigate interface for both staff and consumers.

Integration and Compatibility

The software should work in sync with other systems in your business, such as POS systems, accounting software, online ordering platforms, loyalty programs, and third-party delivery services. 

This connection guarantees that data flows smoothly across systems, avoids human data input mistakes, and boosts overall operational efficiency.

Cloud-Based vs. On-Premises

Whether you want your restaurant management software hosted in the cloud or on your own servers is another factor to think about.

Cloud-based solutions have various benefits, including remote access from any device with an internet connection, automated updates, data backup and recovery, and scalability without the need for new hardware expenditures.

On the other hand, on-premises solutions allow more control over data protection and may be favored by businesses with unique compliance needs.

Training and Support

The success of any restaurant software system depends on proper training and continuous support. Find a provider that will put your employees through extensive training so they can utilize the software to its full potential. 

Think about the vendor's technical assistance as a whole, including their availability, response speed, and communication channels.

Use Xenia for Inventory Optimization Software Today!

The strategic choice to embrace technology and remain ahead of the game is made when restaurant managers consider the rising relevance of inventory optimization software and the multiple advantages it offers. 

Inventory optimization software, such as Xenia, provides many benefits that are specific to the restaurant business, including more efficiency, lower costs, better decision-making, and more profits. 

It helps you save time and effort while simultaneously providing you with data you can use to make better long-term choices.

Because of its intuitive design, Xenia will be a breeze for your team to implement. Its robust features make it the perfect tool for restaurant managers to keep tabs on inventory, predict demand, cut down on waste, and manage vendors. In addition, it provides a one-stop solution for all of your restaurant's POS system integration needs.

Don't allow problems with stock control to hinder the growth of your restaurant. 

Learn how inventory optimization software may revolutionize your restaurant's administration. Try Xenia risk-free with a trial and see for yourself how it may improve your eatery!

Final Thoughts

In 2025, the best restaurant inventory management software is more crucial than ever. With cutting-edge technologies and an ever-evolving industry landscape, staying ahead of the curve is key to long-term success for restaurant owners.

When the best inventory management software for restaurants for 2025, consider factors such as ease of use, features and functionality, integration capabilities, scalability, cost, support, and training. From Supy.io to MarketMan, there are numerous options available.

Over time, through thorough evaluation of these aspects and choosing a system that aligns with your restaurant's specific needs and goals, you can streamline operations, enhance efficiency, and drive success in an ever-changing industry.

FAQs

Which inventory system would be the most optimal for you to utilize as a restauranteur?

You should utilize the FEFO inventory technique for restaurants since they deal with perishable commodities. This necessitates prioritizing the usage of the oldest food and resources.

Make sure the oldest goods in your storage facilities are front and center, where they are easily accessible. Keep track of what you have on hand to help you decide what to purchase next.

How do restaurants keep track of their inventory?

The kitchen staff of a restaurant keeps tabs on the supply by taking frequent measurements of each item. You can achieve this by yourself or with the help of digital technologies.

To keep track of what's available and what's required, the procedure often includes counting things, monitoring consumption, and updating records after each delivery.

What is the difference between inventory optimization and inventory management?

Inventory optimization and inventory management are distinct yet interconnected aspects of supply chain operations. Inventory management involves overseeing the entire lifecycle of a company's goods, including procurement, storage, and distribution, to ensure that the right quantity of products is available when needed.

It focuses on maintaining adequate stock levels, reducing holding costs, and preventing stockouts.