15 Best Employee Accountability Software In 2024

15 Best Employee Accountability Software Options for Businesses

Let's dig into some of the best employee accountability software to get a hands-on experience of how these platforms work in the industry.

Furthermore, we'll discuss some important aspects of business scalability, and how employee accountability tools fit into the equation, later down this post.

1. Xenia - Overall Best Employee Accountability Solution

The top tier in employee accountability software list, Xenia is a cutting-edge end to end solution that takes management to new heights. It is a complete system for advancing employee accountability and enhancing workflow efficiency, providing managers next next-generation features and digital tools for success.

For company owners who are looking to make their managers’ lives easier and their businesses more productive, this employee accountability program offers a dedicated mobile-first solution. 

With an all-inclusive & easy-to-understand user interface, a sleek design, and features that make managers more accountable and effective, it’s hard to disagree with them.

Another aspect of Xenia that deserves attention is its strong work order management system. 

Whether it’s a request, change order, or any type of work order, Xenia makes it easy for the manager to create, assign, and see the work order through to completion.

Furthermore, work order logs automatically maintain a historical record of each step taken to completion giving transparency and accountability to each step of the process.

The tool also provides several operational templates, checklists, and Standard Operating Procedures (SOPs) to assist in driving workflow, ensuring consistency in task execution, and reducing training time. Each one of these can be modified or completely reconfigured to fit the needs of their business helping to drive accountability and reduce error.

Key Features 

• Work-Order Management:  An advanced work order management system, that allows managers to easily generate, allocate, and track assignments. 
• Logs for Preserving Historical Records: A full record of all steps performed to complete work orders, guaranteeing openness and accountability.
• Operational templates, checklists, and SOPs: Offers a diverse set of operational templates, checklists, and Standard Operating Procedures (SOPs) to help simplify workflows and ensure task uniformity. 
• Scheduling Calendar: Dedicated scheduling tool that enables managers to easily assign recurring assignments and meet deadlines.
• AI-powered SOP generation tool: Xenia's SOP generator application uses cutting-edge AI technology to immediately develop bespoke SOPs, increasing accountability and job completion rates. 
• Workforce analytics and reports: Provides comprehensive workforce analytics and reporting capabilities, offering significant insights into employee performance and productivity trends.

Pricing 

• Free Forever: 14-day trial for up to five people. Access all the basic features right away!
• Starter: $99 per month for fifteen users, alongside access to all the core featrures.
• Premium (Best Value): $199 per month for fifteen users. Get unlimited access to core and advanced features.
• Custom: Do you need anything exclusive to your organization?

Book a free demo today!

2. Proofhub

ProoHub is a robust software platform that provides small and large businesses with the framework needed to maximize employee accountability.

As one of the best employee accountability software, alongside its easy-to-use features that focus on project planning, time tracking, accountability proofing, and office workflow, ProofHub makes everything convenient for managers.

On top of thats, the program also offers a variety of interactive Gantt charts to choose from which means creating project plans and assigning tasks to your team members is easier than ever.

Easy project planning and task assignments encourage more precise, transparent, and responsible management.

Each team member is aware of what the other is doing and is therefore more accountable.Furthermore, ProofHubs’s time tracking feature lets you estimate how much time is being spent on which of your tasks.

‍Key Features 

• Workforce analytics and reports
• project planning and job assignment 
• Time monitoring using human input or timers 
• Collaborative proofreading for consistent feedback 
• Customizable reports to monitor team actions 

Pricing 

• Ultimate control -$89
• Essential -$45

3. Time Doctor

Next on our list of best employee accountability software is Time Doctor.

This cloud-based solution was created to streamline time tracking and management processes, allowing companies to improve productivity and accountability in their workforce.

In case you haven't use this employe accountability tool, you'd be happy to know that it has dedicated module for time tracking, allowing users to easily log in the hours spent on each project.

This feature also enables companies to easily and accurately calculate billable and non-billable hours, giving them transparency with their clients and increasing accountability within the team inside Time Doctor.

The program keeps workers’ records of different tasks; also it informs the amount of time a worker spends on a specific website or software. It exhibits an image of the employee’s monitor with their task specific time.

‍Key Features 

• Workforce analytics and reports
• Time monitoring using project-based logging. 
• Payroll management ensures correct remuneration 
• Web activity tracking provides insights into productivity. 
• Advanced notice and attendance alerts. 
• Employee scheduling to ensure optimum resource allocation 
• Mobile app for measuring productivity while on the go. 
• Integrate seamlessly with project management and accounting tools.

Pricing 

• Basic -$5.9
• Standard -$8.4
• Premium -$16.7

4. ActivTrak

ActivTrak is a simple, powerful solution that gives team managers comprehensive insights into the activities and performance of their teams, regardless of where they are, or how many hours or days at the remote locations they are working.

The ActivTrak application holds logs of employee records throughout the day showing work patterns and providing you with details on productivity by monitoring where teams are spending the most amount of time and pointing out possible time wasters such as too much app/website usage.

This data allows you to make informed decisions to improve workflow.

The tool can capture a screenshot of an employee’s computer at intervals specified by an administrator. This gives managers not only a visual record of the activities of an employee but also the ability to investigate any strange behavior as specified by the logging by ActivTrak.Also, the tool can customize how to monitor the productivity settings for each team at different settings.

‍Key  Features

• Workforce analytics and reports
• A detailed track of staff actions and productivity levels. 
• User activity alerts for proactive monitoring. 
• Workload management to ensure equitable distribution of duties 
• Customizable productivity tracking settings to obtain reliable data.

Pricing

• Free
• Essential -$10
• Professional -$17
• Enterprise -Contact vendor 

5. Teramind

Having stringent monitoring measures in place is crucial in industries where data security is key, to protect sensitive information and maintain trust from clients.

Our next and the best employee accountability software, Teramind provides some of the most stringent monitoring features, which are aimed at giving peace of mind and ensuring accountability primarily.

Here’s how Teramind’s features enhance accountability and data security in organizations.

Teramind’s monitoring features include but are not limited to, screen capture and remote desktop control.

This allows managers to watch over nearly every activity an employee takes part in to verify that the employee is obeying the necessary security protocols.

While this process seems quite invasive of an employee’s privacy and they may feel as if they are walking on eggshells, it is a valuable feature to have for industries that require an immense amount of value in data security.

‍Key Features 

• Screen capture and remote desktop control to monitor staff activity. 
• Monitoring Apps and Websites to Track Employee Online Behavior 
• Keystroke logger records every keystroke made by employees.
• Online meeting monitoring to oversee Zoom video conferences 
• Customizable monitoring settings allow you to adjust the program to specific industrial standards and security protocols.

Pricing

• Starter -Rs.4125/month
• UAM -Rs 8370/month
• DLP -9765/month

6. DeskTime

With full-tier features to make it one of the most advanced solutions, DeskTime will change the way you look at your business. 

Every business wants to make the most of each hour and make sure everyone is displaying productivity, and DeskTime made it easy for you. How?

With auto-time tracking, there is no need to calculate anything. By pressing the power button on their computer, DeskTime will begin tracking and provide real-time insights as well as all the reports you will ever need to analyze in as much detail as you want to.

The tool also provides tracking features where it will keep track of every interaction done digitally, detailing them automatically on productive and unproductive states which allows users to accurately evaluate how productive and effective a team member is in informed decisions and resource allocation for work. 

This approach is also flexible as it can customize how productive the different states are to your team’s objectives because different roles and responsibilities require different productivity settings.

The ability for DeskTime to provide screenshots of employee computer screens at regular intervals gives solid proof of the employees being productive and not just going through the functioning of sitting at a desk. 

Key Features 

• Automatic time monitoring when the computer is activated. 
• URL and app tracking for in-depth productivity analysis.
• Tracking document titles to verify task alignment. 
• Project tracking to optimize resource allocation. 
• An absence calendar for complete leave management. 
• Screenshots with optional blurring for privacy protection. 
• Automatically identifying questionable or inefficient activities.

Pricing 

• Pro -$7
• Premium -$10
• Enterprise -$20

7. Emp Monitor

EmpMonitor is one of the most notable employee accountability software, and it is built with a large variety of features that are designed to increase surveillance and enforce corporate policy by regulation activities. 

When it comes to contemporary workplaces, employees who are working remotely, and employees who are working on a flexible schedule have become a trend. It is considerably much harder for management to monitor employee activity. 

This is where the EmpMonitor feature of being able to track almost any events of an employee comes into place, to mitigate the challenge of monitoring the employee.

What sets EmpMonitor apart from other similar systems is the emphasis it puts on data security and compliance, making it an ideal solution for organizations in highly regulated industries. 

With strong encryption protocols and advanced access controls in place, EmpMonitor ensures the confidentiality, integrity, and availability of data, thereby reducing the risk of data breaches and unauthorized access. 

Furthermore, by facilitating compliance with industry regulations and data protection standards, EmpMonitor fuels stakeholder confidence and overall organizational trust.

Key Features 

• Operating in stealth mode allows for discreet surveillance. 
• GPS monitoring to verify employee locations. 
• Browser history logs for complete online activity tracking. 
• Alert system for proactively identifying questionable or unproductive activity

Pricing 

• Gold -$2.92
• Silver-$3.75
• Bronze-$4.59

8. Clockify

Clockify is an adaptable platform geared toward streamlining and increasing employee accountability because, in today’s rapidly evolving work environment, companies need a platform that encourages multitasking and project management. 

By enabling individuals, teams, and organizations to track time spent on tasks and projects, Clockify helps organizations become more efficient, utilize resources more effectively, and measure the progress of projects. 

With that, Clockify (in our opinion) can become the foundation of creating a culture of accountability in your organization.

Clockify has a feature that shows you the live status of what everybody is working on and what they have assigned themselves. It is a descriptive feature where you can see who is working on what in real-time instantly to help with productivity, time management projects, and bottlenecks or slowers. Allowing a way to know this kind of stuff about other team members of the group helps with the workflow of whatever you are doing. You know where you are on your project and this helps you work more efficiently because you know what you are working on.

Clockify also offers a Pomodoro timer, an application that helps make the user more focused and productive by setting a time to rest every hour. 

Pomodoro Timer technology increases productivity by dividing the user’s activity into several intervals and then dividing them by short intervals. Pomodoro Timer helps users stay focused, avoid burnout increases, and improves productivity and time management. “Pomodoro Timer” works on Mac and Chrome operating systems.

Key Features 

• Time monitoring with a timer or manual entry 
• Real-time synchronization between several devices 
• Live status tool to track team members' activity. 
• Three types of reports: summary, detailed, and weekly reports. 
• Share reports in PDF, Excel, or CSV format. 
• Pomodoro timer for the Mac and Chrome operating systems. 

Pricing 

• Basic -$3.99
• Standard -$5.49
• Pro -$7.99
• Enterprise-$11.99
  
  

9. Insightful

Insightful is a powerful employee accountability software solution, rendering through a wealth of monitoring features businesses improve scrambling to cope with the intricacies of the modern work environment.

In addition to monitoring and productivity Insightful is full of features that accommodate all your different needs. With a project time tracker managers can monitor projects and tasks allowing for more effective project management and resource allocation. 

Insightful now features the ultimate stealth mode, which allows Insightful users to take monitoring employees to the next level. You can monitor your employees without letting them know that their every move is being watched.

Key Features 

• Website and application tracking
• Screenshot capabilities for openness and accountability
• Productivity metrics and comprehensive reporting 
• Project Time Tracker for Project Management 
• Stealth mode for inconspicuous monitoring 
• Manual time tracking ensures accuracy and thoroughness.

Pricing 

• Stats from $8

10. Hubstaff

Another leading employee accountability software in the industry, Hubstaff gives importance to increasing end-user productivity and easing remote team management. 

In the contemporary work landscape where remote work and distributed teams are at the front, keeping accountability and productivity a challenge. Hubstaff offers a wide range of features that help address this challenge. 

Perfect for freelancers, small businesses, and even large enterprises, Hubstaff is customizable according to your company size.

One feature of Hubstaff at work is the time clock kiosk. 

The time clock kiosk comes with facial recognition thrown in as well. It's the future of biometric devices taking your eyes to the next level. It's more secure to use than biometric data and the fastest since facial recognition is done in the blink of an eye. 

This feature helps streamline your organization’s attendance tracking, effortlessly ensuring your staff is adhering to labor regulations as well.

Key Features 

• Attendance records and accurate timecards generated based on recorded hours. 
• Automated Kanban processes for project organization and management. 
• GPS tracking capabilities for monitoring team time and position; perfect for mobile staff. 
• Payment processing is automated within the program, allowing for more frictionless financial transactions.

Pricing 

• Starter-$4.99
• Grow-$7.50
• Team-$10.00
• Enterprise-$25.00

11. Time Camp

One other option to think about if you need a solution to keep track of your remote workers is TimeCamp. 

With its many time monitoring and project management tools, it works similarly to the applications mentioned above. You have a lot of control over how your team plans its days, which tasks are prioritized, and much more. Using the app's data, you can see who's putting in the necessary effort, who's slacking off, and who could be overworked.

The feature set of TimeCamp is so extensive that it claims to address every problem that prevents companies from reaching their full potential. 

Among these features is an automated time tracker that can be easily used with a single click. 

It boasts of accurately recording billable hours while remaining in the background and minimizing user effort. Another feature is productivity monitoring, which shows employers exactly where their employees spend their work hours, down to the last app, webpage, and document. 

Lastly, there is incisive reporting that provides current and actionable data on team and individual performances, profitability of projects, attendance, work patterns, finances, and more. Additional third-party applications for development, scheduling, project management, and payroll are also compatible with it.

Key Features 

• If you want to avoid forgetting to manually switch projects, you can configure TimeCamp to allocate tracked time to projects based on particular keywords.
• You can utilize the data recorded by TimeCamp to add hourly rates, calculate expenditures, and generate invoices.
• An optional function that allows you to peek into your team's screens, giving you that additional assurance that everyone is staying on task.

Pricing 

• Starter: $2.99/mo per user billed annually or $3.99 month-to-month
• Premium: $4.99/mo per user billed annually or $6.99 month-to-month
• Ultimate: $7.99/mo per user billed annually or $9.99 month-to-month
• Enterprise: $11.99/mo per user billed annually or $14.99 month-to-month

12. Toggl Track

You can keep tabs on your teams' multi-platform activity with the help of Toggl Track, a widely used time tracking tool. 

Toggl Track's helpful features for managing tasks and monitoring earnings make it popular among small company owners and freelancers. 

The free edition of Toggl Track provides easy and efficient time tracking, which is why it is popular. You can choose between editing time entries retrospectively or tracking in real-time, and you can do it both online and offline.  

For accurate billing, our system records every billable second. Additional tools that can assist you in concentrating better include the Pomodoro technique and an idle time detector. 

Key Features 

• Log time from any device, anywhere with the help of a web app or browser plugin. No manual syncing is required.
• You can tell who is overloaded and who could take on extra work by looking at the team dashboard and seeing how much work each person is doing. 
• Works with over a hundred different websites and apps.
• If you have a calendar integration option, you may use your mobile device to enter meeting times.

Pricing 

• Free: $0 - Free for up to 5 users
• Starter: $9 per user per month (discounted from $10)
• Premium: $18 per user per month (discounted from $20)
• Enterprise: Custom pricing tailored for large or complex organizations

13. SentryPC

With SentryPC, you can keep tabs on your computers, filter out inappropriate information, and manage your time all from the cloud. An employee scheduling function allows you to manage and restrict computer use by workers.

Multiple PCs can be monitored at once using SentryPC. 

The results can be sorted, filtered, and searched in any way you choose. Logs and settings for an infinite number of users can be managed from your gadget. Managing devices can be a real pain, but this tool makes it much easier, particularly for larger businesses.

To ensure your account is secure, SentryPC allows you to define an "idle timeout" period. After the chosen amount of minutes, your account will be immediately logged out. To further safeguard your account from unwanted access, the platform employs two-factor authentication.

Key Features 

• Logs every action taken by an employee in real-time, including every keyboard and mouse click.
• Notices when a team member visits a website or uses an app that you've marked as inappropriate and notifies the administrators.
• Keeps an eye on how much time employees spend inactive and logs them out automatically after a certain length of time.
• You can view what your staff are doing on their laptops with optional screenshots taken at defined intervals.
• From a single cloud account, a company owner may oversee all of their workers' tasks. 

Pricing

• Basic Plan: $69.95/year
• Business 50: $1,495.00/year
• Business 100: $2,495.00/year
• Business 250: Price not provided

14. Zoho Projects

Zoho Projects provides a number of fundamental tools and perspectives for your data, including dashboards, tasks, Gantt charts, reports, documents, milestones, timesheets, forums, etc.

When you log in, you can get a glimpse of the projects, statuses, or budgets that are important to you thanks to a configurable dashboard that allows you to see whatever is most relevant to you.

Zoho Projects' Resource Utilization report is an important part of the project management suite (available in Premium and Enterprise versions). 

During certain time periods, it reveals whether team members have an excessive quantity of work, an inadequate amount, or the ideal amount to execute. 

Project management applications often provide resource information in a tabular format. It appears as a timeline in Zoho Projects, with various colored spanner bars representing when someone is not allocated any work, has appropriate assignments, is almost over-assigned, or has been over-assigned.

Key Features 

• You can assign your team members new assignments or remove old ones.
• Facilitate cross-departmental cooperation by assigning assignments to sprints. 
• Using instant chat, you can quickly collaborate with other groups or team members.
• Expenses can be better controlled and managed with the use of the project budgeting tool.

Pricing 

• Contact the vendor for pricing

15. BigTime

BigTime combines time tracking and billing into one convenient package. 

Businesses, professionals, and contractors can utilize it to streamline client billing and productivity monitoring. 

To make sure that every effort is being properly accounted for, this application is great for remote teams who need to keep track of time. As a result of its streamlined methodology, BigTime helps managers keep tabs on team and employee productivity while also giving customers accurate invoices.

Use BigTime to keep tabs on any and all business-related spending. Snap pictures of relevant documents, including receipts, and add them to expense reports. Billable, non-billable, and reimbursable expenditures may be marked by your team as well. 

Bonus: BigTime gives you all the tools you need for remote project management. Making and delegating assignments to your remote team is a breeze with this convenient tool. With BigTime, you can track such tasks until they are approved or have been finished. 

Key Features

• For precise project management, it is necessary to coordinate timelines, budgets, and scopes.
• Gantt charts are a great way to make project schedules and milestones easy to see.
• Timesheets, expense reports, and invoices can be automatically reviewed and approved.

Pricing

• Essentials: $20 per user/per month
• Advanced: $35 per user/per month
• Premier: $45 per user/per month

Understanding Employee Performance and Accountability

Accountability in the workplace is all about making people take responsibility for their actions encouraging employees, being a leader, and having the courage to say no to the things that we are not responsible for.

Being responsible and accountable in the workplace often comes with a lot of consideration for others; to be reliable when it comes to making important deadlines with not being late for work or to be responsible and mature in knowing how to do multiple tasks and juggle things going on at once.

On the other hand, what happens when a manager chooses to leave things as they are and simply "trust" their employees to get their work done?

Trust is understandably important in every workplace, however, relying solely on it without implementing accountability measures can create inefficiencies and dropped balls. The absence of any structured framework for accountability can result in completely ignored tasks, missed deadlines, and overall poor performance.

Not to mention, without accountability, management won’t know how a project is progressing or progressing in an unsatisfactory way and thus won’t be able to address the problem.

It’s the same scenario with ongoing tasks. Without accountability, management might be in the dark, not having any clue that a task is still going on, while issues, blocks, and inefficiencies build up.

What Does An Employee Accountability Software Do?

By 2025, 32.6 million Americans will be working remotely. Employee accountability software is a digital solution that helps improve your employees’ responsibility in the company.

This kind of software allows your business to introduce tools that help you track, check, and contain the performance and timekeeping of all your workers.

It also offers a centralized system where you can set goals, delegate tasks, and follow your employee’s progress, giving your managers and team members the ability to observe and manage the accountability of individuals and your team.

In addition to productivity tracking, employee accountability software may come with other features such as task management, time tracking, performance tracking, progress reporting, and communication so that everything is transparent and people can communicate and collaborate from a single platform.

Benefits of Having an Employee Accountability Software In Place!

Performance Incentives: The usage of employee accountability tools gives the employee an incentive to work harder towards a goal.

The employees are aware what they are doing is trackable and measurable so they are supposed to take the goal more seriously than if they thought no one was watching. Working toward goals leads to a very competitive work culture which forces employees to work at their best.

Recording & Goal Meeting: A major benefit of accountability software is how it enables employees to track their progress and performance metrics in actual time.

Because your team will have a clear record of what they have and haven’t achieved they can now set good goals meeting after meeting and start to break them month over month. Most importantly your employees are hitting big goals every month which grows employee morale, credibility, and motivation.

Overall Skill Proficiency: Using accountability software, employees can visually access information on what skills they have and their proficiency levels in each skill.

This drill-down capability also allows people to see the gaps they have and create their learning maps. Software can also be used to distribute the training tasks to new employees to allow them to learn the skills they need as quickly as possible.

What’s The Verdict? 

70% of employees believe that their managers are not unbiased in evaluating their performance, therefore it comes as no surprise that 69% of employees do not believe they are performing to their full potential at work.

To sum up, employee accountability software assists greatly in improving productivity, organizing work workflow, and ensuring that it adheres to the organizational standards.

Such software systems will provide comprehensive insight into the employee activities to the managers which will facilitate in managing resources, finding out the inefficiencies, and creating accountability within the team setting.

In regards to the best employee accountability software to get, Xenia is known for its employee onboarding checklists, and workforce management tools.

Xenia’s intuitive interface, as well as the advanced features and algorithms it encompasses, allows management to look inside the business and see exactly what their employees are doing and how productive they are.

Curious to find out more? Feel free to Book a Demo right away!