Every successful organization functions with a set of guidelines and principles. Of the many guidelines that exist, most were developed in-house to go with a particular company but several standards exist in an industry because they have been remiss to law.
They are considered mandatory by the firm or institution and these standards and regulations are set by the government so following them is a must.
If a company or organization does not follow these standards and regulations it will face the consequences that are bound by the stated law.
So, What is a compliance audit?
A compliance audit is an audit of procedures and policies to see if a company is following the policy in place. 83% of risk and compliance professionals stated that keeping their firm compliant with all applicable laws, policies, and regulations was a very significant or vital aspect of their decision-making processes.
Compliance auditing is the first stage in determining a company's policies, procedures, processes, files, records, and documentation that are involved in all aspects of the organization and whether they are in compliance with existing appropriate laws, regulations, and internal guidelines.
Getting out of compliance puts you and the customers at high risk for attacks, breaches, and heavy penalties or fines from regulatory agencies.
This makes it a priority for organizations to be on top of security compliance.
That being said, relying on manual paperwork and Excel spreadsheets in this competitive business era will only lead to inefficiencies, non-compliance, and financial loss causing your business to lose its professionalism and profits. You can advance your business more simply by using compliance audit software and other compliance tools that vastly enable your audit processes to be much more streamlined, now becoming essential in a lot of industries today.
This extensive review of the leading compliance audit software solutions will present businesses with the answers they need to make an informed decision.
Moreover, this post intends to assist businesses in achieving compliance excellence by streamlining audit procedures and improving transparency, as well as decreasing risk levels throughout the organization. Let's take a look at compliance audit software and how it may help firms meet regulatory difficulties straight on.
Best Compliance Audit Software Solutions That You Need To Use Right Now!
Let’s double down on some of the best compliance audit tools to help you streamline everything through a centralized platform.
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1. Xenia- Overall Top Compliance Audit Software
To begin with, Xenia is one of the best-in-class compliance audit software solutions for facilities management software, risk management software, preventive maintenance software, and manufacturing audit software purposes. Additionally, the comprehensive suite of features is designed from the ground up to streamline the audit and compliance process with accuracy and unparalleled efficiency.
Xenia provides customizable checklist templates at the core of its offering. Xenia gives the organization the freedom to create checklists that meet the specific requirements of several different industry standards. Whether it be ensuring adherence to safety regulations, quality standards, or operational efficiency, Xenia has the solution for you.
Real-time reporting and analytics represent another key point of difference for Xenia. With the click of a mouse, stakeholders (internal and external) have instant visibility of compliance status and key performance metrics within the organization or across the supply chain.
The comprehensive reporting capability also gives you access to historical data, enabling you to isolate trends to address and drive continuous improvement across compliance management.
On top of that, using Xenia’s automated scheduling functionality helps organizations stay ahead of compliance requirements by ensuring regular audits and inspections are planned.
By automating the scheduling of these tasks, the program helps to reduce the risk of allowing compliance to slip through and ensures it is done in a timely fashion, making sure you are always compliant when the time comes, thus Xenia encourages a proactive approach to compliance management.
Moving on, the tool’s mobile accessibility provides further convenience and flexibility, allowing audits and inspections to take place on the go.
Whether users are in the field or the office, anyone can access critical compliance information, submit reports, and take corrective action for exceptional operational agility and responsiveness.
Key Features
- Customizable Checklists: Customize audits to meet unique industry standards and organizational requirements.
- Real-time Reporting and Analytics: provide rapid insight into compliance status and performance measures.
- Automated scheduling: Schedule audits and inspections to ensure regulatory deadlines are met on time.
- Mobile Access: Conduct audits and inspections while on the go for optimum flexibility and convenience.
- Smart Inspections with Automation Workflows: Make inspections easier by incorporating if/then smart logic into inspection phases.
- Corrective actions: Manage corrective actions by reviewing template submissions, evaluating failed processes, and creating work orders to efficiently remedy issues.
- Robust Data Security: Use robust digital security measures to protect sensitive corporate information.
- Integrated Maintenance Module: For comprehensive maintenance management, combine planned work orders, detailed checklists, and continuous asset monitoring.
Pricing
- Free Forever: Free for up to 5 users with unlimited access to all the basic features.
- Starter: $99 per month for the first 15 users with access to all the core features.
- Premium (Best Value): $199 per month for the first 15 users with unrestricted access to all the basic, core and advanced features.
- Custom: Do you need anything exclusive to your organization?
Available for up to 5 users
Premium for $99/month for the first 20 users (with free trial period)
Available on iOS, Android and Web
2. Vcomply
Another compliance audit software solution worth mentioning is VComply, which effortlessly fits into your existing organizational workflow.
Packed with a comprehensive range of features to improve governance, risk management, and compliance functions, VComply is a worthy investment that will pay back dividends in no time.
Integrating VComply into your compliance management methods not only streamlines internal control processes but also strengthens your organization's governance framework. VComply enables you to set compulsory rules on uploading evidence, task assignment, and request escalation which will help in ensuring transparency and accountability of any compliance mandate.
On top of that VComply enables organisations to manage compliance, risk assessment and strengthen governance practices. By using this platform a business can establish and maintain transparency in the corporate space fostering a culture of compliance excellence.
Key Features
- Streamline compliance procedures by automating task allocations and routing workflows based on preset rules and regulations.
- Access a broad library of compliance frameworks, which allows enterprises to easily conform to industry standards and regulatory requirements.
- A unified workspace for document sharing, compliance discussions, and activity coordination may help stakeholders collaborate and communicate more effectively.
- Stay on schedule with a dynamic compliance calendar that shows impending assignments, deadlines, and regulatory requirements.
- Advanced analytics, dashboards, and customized reports provide meaningful insights into compliance performance and risk exposure.
Pricing
- Contact Vendor
3. MasterControl
The next software to make our best compliance audit software list provides an all-in-one solution that fits both internal and external regulatory audit requirements,.
MasterControl enables regulated companies to ensure compliance while driving their internal quality standards to become more efficient.
Another great benefit of MasterControl supports Quality Managers through the audit life-cycle. By streamlining audit-related tasks and enabling easy access to the critical data needed for the audit MasterControl speeds the whole process up.
After the audit is finished quality managers can quickly identify and address any issues with non-compliance.
MasterControl functions for audit scheduling and audit resource planning.
Planning and scheduling resources for audits is very simplified with MasterControl's scheduling calendar. Streamlining the planning and scheduling of audit resources reduces administrative overhead and ensures the optimal utilization of those resources.
Key Features
- Get actionable insights from audit data to foster continuous improvement.
- Built-in change control workflows let you manage document and process modifications.
- Facilitate product training and certification to guarantee adherence to industry standards.
- Identify, analyze, and minimize compliance risks using integrated risk management solutions.
- Track audit-related actions and be informed about compliance status.
- Automated workflows help to streamline audit procedures and decrease manual labor.
- A centralized document repository allows for simple access and control of vital papers.
Pricing
- Starts at $25,000/1st year
4. PowerDMS
Emerging as a leading player in the compliance audit software market, PowerDMS places a large emphasis on safety for nearly all industries and is specific to Healthcare, the public sector, fire safety, educational, corporate, and law enforcement.
By empowering employees and streamlining compliance processes, PowerDMS has developed a comprehensive solution to promote policy and standards adherence.
The focus on policy management and training empowers the employee. T
hrough the use of PowerDMS, the managers are guided through hiring and training, which ensures each employee is knowledgeable in all policies and procedures giving the organization a culture of compliance and accountability.
Key Features
- Access support and guidance as required to provide a seamless user experience.
- Provide managers with the skills and knowledge they need to properly use the program and maximize its value inside the business.
- Safely communicate critical documents and information inside the organization while ensuring confidentiality and integrity.
- Automated workflows can help to streamline document approval processes while also assuring compliance with organizational standards and procedures.
- Easily find documents and information with advanced search features, saving time and increasing productivity.
- Users may access the platform on the go via mobile devices, allowing them to stay connected and informed at all times.
Pricing
- Contact Vendor
5. Intellect
Intellect is a quality management system that is available within compliance audit software offered to professionals in the medical, lab work, and manufacturing fields is Intellect.
This product gives its users a way to achieve automated regulatory record keeping and manage their product to derivable quality.
Another great feature of Intellect is that it has built-in guides that help managers make sure they are meeting regulations set forth by agencies such as the FDA, meaning the Food and Drug Administration, and ISO, meaning the International Organization for Standardization. Intellect also manages audits and risks, which makes it easier for companies to achieve compliance with the regulations their agency requires.
In addition, Intellects' centralized document management system helps to facilitate organizational efficiency by giving the user one central location for storing, accessing, and managing documents and critical information.
By providing a single method of approaching documentation Intellects' document management software makes it easier to comply with the document control requirements of this quality management standard and it also makes it easier to collaborate and share information across teams or departments.
Key Features
- The ability to automate corrective and preventive measures simplifies the process of finding, correcting, and preventing non-conformances and quality concerns.
- Maintain control over crucial papers and information by keeping them in a central location.
- Automate validation procedures to guarantee regulatory compliance and corporate standards.
Pricing
- Contact Vendor
The Necessity of Having a Compliance Audit Software
Business interruption is the most expensive effect of non-compliance, with enterprises losing $5,107,206 on average. Compliance Audit Software is an automated Software used to automate all the processes required for auditing quality or any other type of internal and external regulatory audits.
By automating regular evaluations, assisting smooth documentation, and collating detailed records, the software solutions provide businesses with the capability to deal with compliance intricacies like never before.
From keeping on top of regulation alterations to making sure problems with non-compliance are rectified promptly, compliance audit software leads to the streamlining of the entire compliance management process.
Without specialized software solutions, businesses may be burdened with manual processes, disparate data sources, and the risk of human error. As regulations grow more complex and dynamic, traditional methods of compliance management prove insufficient to keep pace with changing requirements.
Benefits of Compliance Audit Software
Avoiding duplication of effort: Many of the tasks associated with manual compliance audits are repetitive and can include things like data entry and information retrieval.
Compliance audit technology automates these and limits the amount of repetition, this allows the people carrying out the audit to concentrate on more tactical areas of compliance management.
Improve data accuracy: You know that human error limits the accuracy of manual data capture in your process. Audit management software will use standard templates and automate data validation and lookup to improve the accuracy and consistency of the data.
Capture more data points per audit: Unlike traditional manual audits, compliance audit software enables organizations to collect dozens of additional data points during every audit, such as timestamps, system events, user actions, etc. By gathering wider ranges of data, the audit findings become more granular and allow the organizations to get more in-depth information for compliance assessment and decision-making.
Avoid ambiguity within audit reports: guidebook review reports may usually be seen in different ways which might afterwards bring about ambiguity and also distress on whether they have a certain compliance reputation. With the compliance review software package the studies are made to be clear, adequately arranged stories that will record often the information, the very tips, along with the recipe for-contact pursuits of each review inside of a regular file format minimizing the main ambiguousness in the auditors report.
Maintain a full audit trail to demonstrate compliance: Audit software designed for compliance creates a complete audit trail that traces every step of the compliance assessment process, from the initial data gathering to the production of the final report.
This audit trail serves as irrefutable proof of the company’s compliance activities, allowing organizations to demonstrate that they acted diligently and responsibly to regulatory authorities, auditors, and other relevant parties.
Which is the Best Compliance Audit Software?
40% of questioned business and risk leaders said their company improved its risk management approach in the previous year to achieve more stringent compliance with regulatory criteria.
Compliance audit software is vital to upholding industry standards and safety across sectors.
With regulations constantly changing and becoming more restrictive, compliance management solutions need to be more focal in every organization. These programs all offer different strengths and can give an enterprise different capabilities.
As a whole, the software will ultimately be able to better processes, innovate transparency, and limit risk for the company again.
For these reasons, Xenia is one of our top solutions, due to its extensive features and the ability to adapt to your business across industries.
Consider integrating Xenia into your compliance management toolkit, to achieve sustained operational success.
Unify Team Operations, Maintenance and Safety Compliance with Xenia
Xenia unifies daily operations, maintenance management and quality assurance to help ensure teams and facilities are effective and efficient.
Our customers love Xenia's robust use cases including:
Operational Execution
✔️ Checklists & SOPs
Create checklists, SOPs, Inspections and Data Logs to power accountability, training and staff clarity on every task.
💪 Team Task Management
Assign work digitally to defeat pencil whipping and disorganized teams. Complete tasks, chat with teams on any device, track time, collect photos, and ensure high quality work.
📆 Recurring Tasks
Create recurring schedules for daily opening and closings, performance review meetings, inspections, cleanings and more.
📲 Chats & Announcements
Centralize team communications with in task chats, one-on-one chats, team messages and company wide announcements
📊 Team Performance Reporting
Use Xenia's analytics dashboards to view staff work reports. Filter by asset, location, category or due date and export the report in PDF or Excel
Maintenance Management
🛠️ Work Orders
Create work orders with associated team, asset, location, priority, category and due date. View live progress reports on each work order, chat with teams, and review resulting template submission, images and notes to improve operations.
🧰 Preventive Maintenance
Create a preventive maintenance calendar to ensure asset uptime is not compromised. Attach images, templates, videos and notes to every task and assign to a team or individual for completion.
📲 QR Codes
Generate and attach QR codes to equipment and facility locations to enable fast and accurate inspections and data logs.
⚙️ Work Order Requests
Receive, approve and assign work order requests from tenants, regular customers and vendors. Enable requesters to submit, track, and communicate with your team, without access to operations templates or unrelated work orders.
📁 Equipment Work History
View work history for every asset and sub asset in Xenia. Review performance data and enable corrective actions to improve your operation.
Safety Compliance & Quality Assurance
👍 Concrete Brand Standards
Put your brand standards in a clear and operational checklist to be attached to work assignments.
🔎 Smart Inspection Workflows
Xenia's operations template builder has built in conditional logic into each step. This allows you to trigger actions based on a form response such as creating a corrective action on a failed inspection step, sending a notification to management for out of range meter readings, and much more.
✨ Corrective Actions
Operationalize inspections with fast work order assignment arising from a failed inspection step. All corrective data is stored in the checklist submission for auditing and accountability.
📋 Analytics and Reports
View live dashboard summaries of tasks, employee performance, template submissions and more. Filter, organize and export compliance reports to PDF and Excel formats to simplify compliance management.
Centralize All Your Compliance, Safety and Quality Processes
Compliance for on-site workers is chaotic at best!
We understand that.
Xenia unifies your business's safety aspects, maintenance management, EHS compliance and quality assurance to help ensure teams and facilities are effective from the start.
Our customers love Xenia's robust use cases including:
Safety Compliance & Quality Assurance Made Easy
🔎 Smart Inspection Workflows
Xenia's operations template builder has built in conditional logic into each step.
This allows you to trigger actions based on a form response such as creating a corrective action on a failed inspection step, sending a notification to management for out of range meter readings, and much more.
✨ Corrective Actions
Operationalize inspections with fast work order assignment arising from a failed inspection step. All corrective data is stored in the checklist submission for auditing and accountability.
📋 Analytics and Reports
View live dashboard summaries of tasks, employee performance, template submissions and more. Filter, organize and export compliance reports to PDF and Excel formats to simplify compliance management.
Operational Execution
✔️ Checklists & SOPs
Create checklists, SOPs, Inspections and Data Logs to power accountability, training and staff clarity on every task.
📲 Chats & Announcements
Centralize team communications with in task chats, one-on-one chats, team messages and company wide announcements
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