11 Best Facility Inspection App In 2025 [Updated List]

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5 Best Mobile Facility Inspection Software

1. Xenia - Overall No. 1 Best Mobile Facility Inspection App (Free)

Xenia is a super flexible mobile app for facility inspection and site audit software with out-of-the-box customization features. 

Designed for industries, teams and facilities with frontline personnel on the move, this mobile facility inspection app centralizes day-to-day inspection audits, operations, maintenance activities, and everything else towards process efficiency. 

Xenia’s mobile-first solutions are perfect for managing inspections, as they aim to streamline chaotic inspection activities on not only mobile devices but also desktop computers. That way, on-site facility inspectors can not only go through inspection procedures but also send updates to their line managers in real time as each process is check-marked for review/ submission. 

Not only that, the program offers hundreds of ready-made customizable operations and inspection templates that you can either directly import into your account, or customize them as per your industry, or procedure requirements after logging into your dashboard.

Facility inspectors, who require specific SOPs for procedure implementation and completion, can use Xenia’s robust AI-powered SOP generation tool, directly from their account dashboard. 

Whether you need an instant SOP with predefined roles and processes, or something extensive as per your work order requirement, you can use the AI Assistant to get such SOPs created at a moment’s notice.

Similarly, these SOPs can then be downloaded in PDF file format, or directly printed for further referencing. 

Furthermore, Xenia helps to spearhead the aforementioned activities through the following key highlights/ features.

Xenia's Key Features:

• Operations Template Builder: Customize pre-built templates for streamlined work processes, inspections, and compliance.
• Smart Inspections: Conduct inspections on the fly with Xenia’s Apple & Android app, taking pictures and capturing notes for any individual step. Time and geo-stamping ensure you have a fully accountable audit trail across your entire team.‍
• Scheduled Work: Boost productivity with clear task schedules and mobile team notifications.‍
• Task Management: Ensure accountability with image, note, and template requirements for tasks, eliminating shortcuts.‍
• Work Requests and Approvals: Centralize request management, speed up approvals, and monitor costs and resources.‍
• Incident Reports: Optimize incident handling with mobile reporting, corrective actions, and live progress tracking.‍
• Team Communication: Foster teamwork with quick chats, group updates, company announcements, and task mentions.‍
• Corrective Actions: Optimize inspections with instant tasks created from a failed inspection step. View corrective task data in checklist submissions for easy auditing and accountability.‍
• Asset Management: Input assets and track the work performed on them over their entire lifecycle. View the work history for every asset and sub-asset in Xenia. Analyze your data to minimize downtime and maximize asset life.

Get started for free here.

Pricing:

• Free Forever: Everything free with limited access to features for up to 5 users
• Starter: $59 / month for 20 users
• Premium(Best Value): $99 / month for 20 users
• Custom: Need something tailored to your organization?

Book a free demo today!

2. MaintainX

Up next on our best mobile facility inspection apps list, we’ve got MaintainX.

It’s a dedicated facility inspection solution designed to help businesses manage their maintenance operations more efficiently. 

MaintainX enables users to schedule and track maintenance tasks, manage work orders, and streamline communication among team members.

Recognized for its emphasis on mobile functionality, MaintainX provides robust maintenance management capabilities while prioritizing on-the-go accessibility.

Through customizable dashboards, users can generate reports and gain real-time insights into essential metrics, facilitating performance comparisons across teams and locations.

However, users have raised concerns regarding limitations in data editing, restricted ticket control for non-admin users, certain constraints in the mobile app, and difficulties in integrating vendor collaborations and accounts payable.

Access to critical features, such as detailed and unlimited work orders, along with advanced analytics, is confined to the higher-tier packages, which commence at $49 per user per month.

MaintainX Key Features:

• Work Order Management: Create, assign, and track work orders to ensure that maintenance tasks are completed on time.
• Asset Management: Keep a comprehensive record of your assets, including equipment details, maintenance history, and documentation.
• Mobile Accessibility: Being a mobile-first solution, MaintainX enables users to access and manage maintenance tasks on the go using mobile devices.
• Communication Tools: Facilitate communication among team members by allowing them to collaborate, share updates, and attach images or documents related to maintenance tasks.
• Task Scheduling: Plan and schedule routine maintenance tasks to prevent equipment breakdowns and ensure the optimal functioning of assets.

Pricing:

• Basic Plan: Free, 1 user, per month
• Essential Plan: $16.00, 1 user, per month
• Premium Plan: $49.00, 1 user, per month

For enterprise needs, there's a customized Enterprise Plan. All plans come with a free trial. MaintanX is another best option for straightforward and scalable maintenance management.

3. HomeGuage

Up next on our mobile facility inspection apps recommendation list, we've got HomeGauge.

It is the preferred choice for home inspectors spanning over two decades. This online facility app provides a comprehensive all-in-one solution designed to simplify the lives of home inspectors. 

Offering a suite of tools to streamline, market, and expand home inspection businesses, HomeGauge eliminates the need to navigate between multiple platforms.

Inspectors can benefit from its key features such as the Payments & Agreements, Forms & Templates, CRL (create request list), Training & Support, and RV Inspections. 

Also, HomeGauge extends its services to include website development and SEO services for all inspectors, whether or not they are HomeGauge users. It is another best mobile facility inspection software known in the market. 

HomeGauge Key Features:

• Activity Tracking: Effortlessly monitor and record inspection-related activities in real time. Stay on top of progress, track changes, and maintain a comprehensive overview of tasks throughout the inspection process.‍
• Alerts/Notifications: Receive instant alerts and notifications to stay informed about critical milestones, overdue tasks, or any deviations from the inspection plan. Enhance responsiveness and ensure timely actions to uphold inspection efficiency.‍
• Appointment Management: Efficiently organize and manage inspection appointments with streamlined scheduling tools. Ensure that inspections are seamlessly coordinated, reducing conflicts and optimizing the overall inspection workflow.‍
• Activity Dashboard: Gain a visual snapshot of inspection-related activities through a comprehensive dashboard. Track progress, view key metrics, and make informed decisions. 

Pricing:

• HomeGauge provides website plans starting from $49 per month and enticing Software + Website bundles from just $2095 per year. 
• Enjoy the flexibility of easy payment options, including convenient 3-month and 6-month plans!

4. UpKeep

UpKeep mobile facility inspection app specializes in work order management, parts & inventory management, safety & compliance management, asset management, preventive maintenance, analytics & reporting, and request management.

While UpKeep excels in robust features for handling maintenance tasks, it falls short in offering a comprehensive solution for commercial property management. 

Notably, it lacks essential functionalities such as lease management, financial operations, risk management, and enhancing tenant experiences. This limitation may make it less attractive for property managers seeking an all-in-one solution for the diverse aspects of commercial real estate management.

On top of that, some users have reported occasional glitches and performance hiccups with UpKeep. Issues include challenges in searching by descriptions, and inconsistencies in analytics, especially in recognizing child assets linked to parent assets. 

Customer support, especially for those using the free version, has been a point of concern. In addition to that, the platform seems to miss key features, such as effective downtime tracking. 

UpKeep Key Features:

• Task Management: Efficiently assign tasks, set priorities, and monitor progress to ensure timely completion of inspection-related activities.
• Customizable Checklists: Tailor inspection checklists to specific requirements, ensuring that inspections align with industry standards and compliance regulations.
•  Photo and Document Attachments: Enhance inspection reports with visual documentation, attaching photos and relevant documents for a comprehensive overview.
•  Offline Access: Carry out inspections in areas with limited connectivity by utilizing offline access features, ensuring inspections can proceed smoothly.
•  Reporting and Analytics: Generate detailed reports on inspection outcomes, allowing for data-driven decision-making and trend analysis.
• Integration with Other Systems: Seamlessly integrate with other business systems, such as GIS and CRM software, for a holistic approach to facility management.

These features collectively empower UpKeep users to effectively manage facility inspections, optimize maintenance processes, and ensure the overall health and compliance of their facilities.

Pricing:

• Starter Plan at $45.00 per user per month. 
• Professional Plan at $75.00 per user per month. 
• Business Plus at $120.00 per user per month.

5. SafetyCulture (formerly known as iAuditor)

SafetyCulture's iAuditor solution stands out as a robust mobile facility inspection app, dedicated to enhancing and simplifying the inspection procedures for various organizations. 

Through its intuitive platform, businesses can effortlessly develop personalized inspection templates, collect on-site data, and generate comprehensive reports. The real-time insights and incident reporting functionalities contribute to a holistic understanding of operations, fostering continuous improvement and ensuring compliance with regulations.

iAuditor by SafetyCulture has consistently been a leader in the field of mobile facility inspection software. 

Known for its user-friendly interface and robust features, iAuditor allows businesses to create custom checklists, conduct inspections on mobile devices, and generate comprehensive reports in real-time. 

The software's offline functionality ensures inspections can be carried out in any environment, making it a versatile solution for businesses with varying operational needs.

Pricing:

• SafetyCulture’s iAuditor comes with a free option – just download the app, log in with your iAuditor account via the mobile or web app, and you're good to go. 
• For additional features, iAuditor provides various flexible plans on a per-user, and per-month basis.
• Upgrade to the Premium plan for $19 per user per month when billed annually or $24 per user per month when billed monthly. 

6 Best Facility Inspection Software in 2025

1. Xenia - Top Rated Facility Inspection Software For Multi-Niche Businesses

Xenia is the best-automated inspection software solution optimized for mobile devices, specifically designed for scalable commercial building inspections. With our standardized checklists, you can conduct inspections up to five times faster, ensuring more frequent checks and consistent standards across all sites consistently.

Our AI-enabled platform consolidates and enhances maintenance processes, offering an extensive feature set that streamlines and simplifies all aspects of maintenance management. 

From team communication and work orders to preventive maintenance and analytics, Xenia provides a comprehensive solution.

Experience the utmost user-friendly and adaptable web and mobile interface designed to prioritize the needs of frontline personnel. Catering to large, distributed facilities and local property management teams alike, offering solutions for team communication, work orders, preventive maintenance, internal conversations, accountability monitoring, inspections, and analytics.

In addition to that, feel free to make the most of Xenia's checklist templates by tailoring them to your requirements. On your dashboard, Xenia's AI-driven SOP-generating tool allows you to craft specialized Standard Operating Procedures (SOPs) suited to the specific needs of facility inspectors.

Thanks to an integrated robust AI Assistant, creating standard operating procedures becomes significantly easier. Develop SOPs with preset roles and processes or craft comprehensive procedures that align with the unique requirements of your work orders.

2. Fiix

Fiix's cloud-based maintenance management software automates maintenance work planning, tracking, and optimization.  Fiix software suite includes tools for managing tasks, inventories, and assets, as well as integration with other corporate systems.

Built specifically for corporate facility maintenance teams, Fiix facility inspection software empowers businesses to revolutionize their operations by streamlining asset management, improving the performance of mission-critical equipment, and directing maintenance teams to prioritize the most important activities. 

Key Features:

• Asset Maintenance Management: keep track of every piece of equipment data in one location, including parts utilization, maintenance history, and cost.
• Work Order Management: With the help of Fiix's AI-powered work order software, you can submit and reply to requests more easily, organize your data in one location, and have thousands of work orders automatically analyzed.
• Maintenance Analytics and Reporting: With Fiix analytics, use your data to save waste, boost uptime, and avoid equipment failure while saving hours on your to-do list.

Pricing:

• Free Plan: Limited users. No credit card required.
• Basic Plan: $45 per user, per month.
• Professional Plan (Most Popular): $75 per user, per month.
• Enterprise Plan: Custom pricing

3. eMaint CMMS

You can manage work orders, optimize workflows, and schedule predictive maintenance with the help of eMaint CMMS, a cloud-based software solution for maintenance management.

eMaint's extensive features make it suitable for any business that wants to keep tabs on its inspection processes and assets. When assets are about to fail, eMaint notifies users and suggests preventative actions via its condition monitoring capabilities. Since it is a component of Fluke, eMaint can work along with Fluke hardware.

Key Features:

• Asset Management: A well-organized asset hierarchy makes it easy to find assets, which streamlines management and increases asset lifespan.
• Work orders: Automated work orders based on asset data, a PM calendar that you can drag and drop, and well-organized, user-friendly work orders are all features to be included.
• Reporting: Tracking key performance indicators (KPIs), audit dashboards, and more can be made easier using eMaint.

Pricing:

• Team: Starting at USD - $69
• Professional: Starting at USD - $85
• Enterprise: Custom quote

4. Fyxt

One of the best options for managing a commercial real estate portfolio is Fyxt, which is cloud-based. Fyxt is a platform that consolidates and improves maintenance activities. It streamlines and simplifies all aspects of maintenance management with its extensive feature set.

Everything from tasks and assets to equipment and work order history is concisely compiled on its user-friendly interface. In particular, Fyxt's adaptive process automation stands out. Improving efficiency isn't the only goal here; procedures can be tailored to meet the specific requirements of individual property management teams.

Key Features:

• Task Management: Fyxt provides automated, user-friendly task management for all critical CRE tasks.
• Enterprise Services: Their staff is dedicated to integrating and optimizing your tech stack, whether it's via data mapping or bespoke settings.
• Commercial Tenant Experience: To meet the specific facility inspection requirements of net-lease occupiers, Fyxt provides a digital amenity that is custom-made for your renters.

Pricing:

• Request vendor for pricing details.

5. TOPdesk

When it comes to flexible facility inspection software, TOPdesk stands out, and for good reason.

Its modular design is a selling point as it permits significant customization to match unique business requirements. Because of its adaptability, TOPdesk is a great option for businesses looking for a customized solution for facilities management.

The TOPdesk Facility Management software streamlines and simplifies a wide variety of processes, including asset monitoring, maintenance planning, and room booking.

Key Features:

• Asset audit and Single Label Printing: To maintain an accurate CMDB, scan each room and all of its assets. Use straightforward barcode label generation from your registered assets.
• Customizable Reports: From complex graphs to simple pie charts, the Report Wizard makes it easy to generate reports in just five simple steps.
• Planned Preventative Maintenance: Make planned long-term maintenance easy to manage, schedule, and budget.

Pricing:

• Request vendor for pricing details.

6. FMX

If you're looking to improve efficiency, boost asset productivity, and make better use of insights gathered from facilities and maintenance management, FMX is the way to go.

It does this by offering facilities management and maintenance software that can be customized to increase efficiency and save expenses. Using this platform, resolving repair orders, organizing preventative maintenance, and centralizing equipment and asset management is a breeze. 

Their comprehensive reports make it easy to collect data and keep tabs on all finished inspection work, which is great for management teams wanting complete oversight.

Key Features:

• Work Order Management: Efficiently handle maintenance problems and streamline request submissions.
• Reporting & Analytics: Record the time and money spent on labor, and provide an explanation for investment.
• Equipment Maintenance: Maximize asset durability and minimize equipment downtime.

Pricing:

• Request vendor for pricing details.

Facility Inspection Software Core Functions

Streamline your business maintenance operations with the help of facility management software's powerful tracking tools and user-friendly interfaces. Leave the bulky spreadsheet behind. 

The best facility inspection software significantly improves the upkeep through detailed inspections and audits of buildings and facilities by improving multiple fundamental activities, each of which contributes to overall operational efficiency and effectiveness.

All organizations, no matter how big or how they operate, need to regularly inspect for safety concerns. The objectives of these internal audits are to identify safety risks, maintain compliance with Occupational Safety and Health Administration (OSHA) regulations, and guarantee that the right remedial measures are implemented.

1. Facility Inspection Checklists and Standardized Procedures

A facility maintenance checklist, which outlines the frequency of inspections required for each area of your facilities management, assists teams in staying on top of the numerous tasks on their plates.

Managers who follow checklists report that their staff responds to fewer reactive maintenance requests and that their assets and equipment last longer.

The size and type of business you run will determine how thoroughly your facility is inspected for safety issues. You must carry out external inspections, for example, if your industrial facility includes sizable outside spaces. 

To make sure that everyone is aware of the safety protocols and that all the details are addressed, create checklists for each inspection that has to be done and engage the workers in preparing the lists.

2. Work Order Management

The facility inspection software's work order management system is essential to maintaining a high standard of operational effectiveness. Both preventative and corrective maintenance work orders are created, assigned, tracked, and prioritized using this system. 

Preventive maintenance strategies can save businesses between 12-18%, or $5 for each $1 that is spent.

The program makes it possible to precisely specify work orders, which makes it possible to allocate professionals to tasks according to their availability and level of experience. The best facility inspection software guarantees transparency in the status and progress of every activity by providing real-time tracking capabilities. 

3. Asset Management

Asset management refers to the thorough monitoring and administration of all facility assets, such as furnishings, equipment, and inventory control. 

For effective asset tracking, the program makes use of technologies like RFID tagging and barcode scanning. Effective tracking of asset expenses, depreciation, and general financial management is made possible by integration with financial systems.

This results in enhanced cost management, simpler regulatory compliance, and optimum resource usage.

4. Data Analytics and Reporting

The FIS data analytics and reporting function is critical in driving informed decision-making. The software offers comprehensive information on important performance parameters such as facility maintenance costs, energy usage, and work order fulfillment times. 

These reports are essential for recognizing patterns, measuring operational efficiency, and making data-driven choices. With these data, facility managers can streamline maintenance schedules, more efficiently deploy resources, and constantly enhance overall facility operations.

Main Challenges Associated With Finding The Best Facility Inspection App For Multisized Businesses

However, finding the best facility inspection app is challenging, there are multiple problems that business owners face. Some of them are; 

1. Compatibility Concerns

People often face challenges in selecting facility inspection app that seamlessly integrates with their existing systems and technologies. Compatibility issues can lead to data silos and hinder efficient collaboration between different departments.

2. Complexity vs. User-Friendliness

Striking the right balance between robust features and user-friendly interfaces is a challenge. Sophisticated software is challenging to use, leading to resistance to adoption among the team.

3. Customization and Flexibility Needs

People also encounter challenges if the software lacks the necessary customization options to adapt to specific industry standards, regulatory requirements, or unique facility characteristics.

4. Cost Considerations

Budget constraints can be a significant challenge for potential users, considering both initial implementation costs and ongoing subscription fees.

Not all facility inspection and management apps are alike. While many popular options in the market come with hefty price tags, Xenia stands out with its competitive pricing. 

Unlike competitors like SafetyCulture, MaintainX, UpKeep, etc., Xenia offers a cost-effective solution without compromising on quality.

5. Data Security and Compliance

Facilities often deal with sensitive data, and users may face challenges in ensuring that the selected software complies with industry regulations and security standards. A breach in data security can have severe consequences.

6. Scalability Concerns

It’s challenging to assess whether the chosen facility inspection software can scale with the growth of the organization. Scalability issues can result in the need for a software switch down the line, causing disruptions and additional costs.

Having said that, this post will tell you the 5 best facility inspection apps for your business in 2024. From features to pricing, we’ve tried to cover every aspect. So, let’s get started. 

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Conclusion 

The significance of facility inspection software cannot be overstated. These applications are the backbone of maintaining safe, compliant, and efficient operations across various industries. 

Regular inspections are like a safety net, catching potential issues before they escalate into significant problems. They contribute to the longevity of assets, ensure regulatory compliance, and ultimately create a secure and well-maintained environment.

Between different facility inspection applications, businesses are increasingly seeking cost-effective yet robust solutions. Xenia emerges as the go-to choice, offering a user-friendly experience, streamlined processes, and a pricing structure that aligns with the budgetary needs of businesses. 

Best Facility Inspection Software Apps | Frequently Asked Questions

What is inspection management software?

It's a tool that automates, organizes, and streamlines inspection processes, ensuring efficient and accurate data collection and analysis.

What is field inspection software?

It's an application designed for on-site inspections, facilitating real-time data capture, reporting, and collaboration in the field.

Why use facility management software?

People use facility apps to enhance efficiency by automating tasks, improving asset lifecycle management, ensuring compliance, and optimizing overall facility performance.

What are the benefits of software inspections?

Some of the common benefits of using such apps are listed below. Bear in mind that these benefits might vary, depending on your business niche, or specific requirements.

• Increased productivity
• Cost savings
• Real-time data access
• Streamlined workflows
• Improved risk mitigation through accurate and timely inspections.

Why is facility inspection important?

Facility inspection is crucial for ensuring the safety, functionality, and compliance of a facility. 

Regular inspections identify potential hazards, address maintenance needs promptly, and contribute to a secure and well-maintained environment.