Churches and houses of worship have been around nearly as long as society has. More than just a building, these are places of community where lifelong relationships are formed and invaluable lessons learned.
For anyone responsible for maintaining these sacred grounds, keep reading: we’re going to take a look at 11 different providers of church facility management software, each one specially designed to make sure you’re keeping your property in tip-top shape and ready for worship.
What is a Facility Management Software?
Simply put, it’s a piece of software that helps manage the repair and maintenance work done at your facility.
You might be thinking, “Well that’s quite vague,” and you’d be right! Because the term can be applied to many different industries and uses, you’ll find that there are “specialized” versions of this software.
Church facility management software is just one of those variations and is the one we’ll be analyzing more closely today.
Why Do I Need a Church Facility Maintenance Tool?
You might be surprised to hear this, but maybe you don’t. Despite being a big advocate for technology, I don’t think it should be thrown at every problem without regard.
Here are a few questions you could ask yourself before looking into church facility management software:
- Do I have a groundskeeper or maintenance technician?
- Does my church hold services more than once a week?
- Do we have more than 25 members in attendance, on average?
If the answer to one (or all) of these questions was yes, it might be worth looking into a tool to help you stay on top of repairs and maintenance.
Evaluation Criteria
The best way to determine if any of these softwares are right for you is to take a look at them yourself.
That being said, there are a few trends you may notice as I go through this list - often the most important qualities a team might consider when looking for the right tool are:
- Set of core features
- Price and accessibility (via free trial, demo, or other method)
- How the app looks or feels
Features can include anything from basic spreadsheet-type functionality to advanced asset tracking, relationship and dependency management, and vendor and payment management.
Truthfully, as you get towards the more advanced end of the feature range, you begin to leave the church facility management software category and enter the computerized maintenance management software (or CMMS) arena.
Price and accessibility are often tied to a couple of factors;
- What is the level of functionality (or complexity) that I need from this tool?
- Is this tool purpose-built for individuals or smaller, independent organizations vs. enterprise-sized teams?
Many of the tools on this list fall under multiple categories, and there is no magic trick to finding which is the most appropriate platform for your specific congregation.
How the application looks or feels may also be referred to as its user experience or user interface (UX/UI). This is important because if you don’t like how something looks, or feels, then how are you going to get your team to adopt it? Ultimately, the success of any of these tools is based on how well you can get it implemented into your regular processes.
Let’s look at the best facilities management software for churches!
15 Church Facility Management Software Applications
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1. Xenia - Overall No. 1 Best Church Facility Management Tool
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Xenia is a church facility management software that unifies daily operations, maintenance management and safety compliance.
Their features are perfect for facility management, providing comprehensive tools to help you streamline your R&M processes and keep your facilities running as smoothly as your sermons.
With an easy-to-use platform on desktop and mobile (available on both Android and Apple products), you can schedule and conduct regular inspections, create custom checklists, track results, and generate detailed reports. Xenia enables you to prioritize and resolve issues quickly, ensuring a safe environment for your congregation members.
Key Features:
- Work Orders - Create, assign, and track work orders across your organization. Get real-time updates on all work orders, communicate with your team, and analyze the results to keep fueling your continuous improvements. Easily share results with others via PDF or unique, private URL.
- Preventive Maintenance - Get ahead of surprise repairs with an automated preventative maintenance calendar. Assign a team or specific person, set a schedule, and you’re done. Attach any number of instructional images, videos, or notes to help maintain your quality standards and guarantee a job well done.
- Inspections - Conduct inspections on the fly with Xenia’s Apple & Android app, taking pictures and capturing notes for any individual step. Time and geo-stamping ensure you have a fully accountable audit trail across your entire team.
- Corrective Actions - Optimize inspections with instant tasks created from a failed inspection step. View corrective task data in checklist submissions for easy auditing and accountability.
- Asset Management - Input assets and track the work performed on them over their entire lifecycle. View the work history for every asset and sub-asset in Xenia. Analyze your data to minimize downtime and maximize asset life.
Pricing:
- Free Forever: Everything free with limited access to features for up to 5 users
- Starter: $59 / month for 20 users
- Premium(Best Value): $99 / month for 20 users
- Custom: Need something tailored to your organization?
Available for up to 5 users
Premium for $99/month for the first 20 users (with free trial period)
Available on iOS, Android and Web
2. WorkOasis
WorkOasis is not designed specifically for church facility maintenance (similar to most of the vendors on this list, in fact) but is a cloud-based maintenance management platform that provides service, asset, and procurement management solutions for facility managers.
Key Features:
- Their application is hosted at a Peak 10 data center that is SAS 70 Type II certified, so you don’t have to worry about security concerns.
- Web-based workflows.
- Service Management, asset management, procurement management, operations analytics, and sustainability management.
Pricing:
- No free trial
- No public pricing
3. zLinkFM
zLinkFM is part of zLink’s suite of facility and asset management products.
They are a big-hitter but require a fair bit of understanding to get the most out of their system. More likely to be a good fit for large (or maybe mega) congregations that need to analyze their properties down to the architectural level.
Key Features:
- Integrated Workspace solutions incorporate corporate-wide functions in a common environment.
- Drawing-centric enterprise-wide exchange of facility drawings and data.
- Easier-to-use. Clients do not need knowledge of underlying complex databases or CAD files to interact with the system.
- Mobile-First workplace solutions with real-time access to your facility data at your fingertips on any Smartphone.
Pricing:
- No free trial
- No public pricing
4. ChurchKeeper
ChurchKeeper helps manage not only facilities, but donations, volunteering, and more. Their offerings are broken up into different products and bundles, so after familiarizing yourself with each of their capabilities, make sure you understand which package gives you what you need.
Their website is a little dated, but if it feels like it could be a help, check out their website and take a look around! Given their name, they might be the most true-to-form church facility management software.
Key Features:
- Runs on a desktop, network, or cloud giving you access from anywhere.
- Compatible with the latest Windows Operating Systems including Windows 10.
- Fully networkable at no additional cost.
- Compatible with Microsoft Office products. Supports export to Word/Excel/Access.
Pricing:
- Free trial available
- Church management bundle begins at $399
5. Tretus
Tretus was created with security teams in mind. However, as they grew they continued to develop and make additions to the original software.
Now they count a variety of industries as their customers as they continue to expand into adjacent markets and are considered a viable option for those looking to digitize facility management or maintenance.
Key Features:
- Efficient and transparent communication across all of your teams who are registered on the app.
- Automatic data collection and evaluation helps to keep a firm grip on all things facility maintenance (repairs, maintenance schedules, performance tracking).
- They claim to help control and reduce costs related to facility management as a result of digitizing your team’s processes.
Pricing:
- Free trial available
- No public pricing
6. kyriosChMS
Billing itself as “the software for the whole church,” Kyrios has products or features for many areas of running a church.
Based in Portugal, we thought it would be helpful to include more international businesses, as the world today is increasingly interconnected.
That being said, their website is available and fully navigable in English, so do not feel like you have to speak Portuguese to use them!
Key Features:
- Make a church website where you can keep your community informed.
- Use their mobile app for simple management of communication for mass times, general community updates, and even seat reservations for service.
- Manage secretarial and administrative processes via their app.
Pricing:
- Free trial available
- Mini-plan starts at 120 euros per year
7. Thinkage MainBoss
MainBoss is a comprehensive CMMS that has been around since 1991!
Based in Canada they are a traditional sort of software that forgoes a subscription fee for a larger, one-time price.
Their free-forever plan provides limited functionality/usage for a single user, which is great for those who are looking to evaluate a tool hands-on without any time constraints.
Key Features:
- Microsoft Report Viewer for print-outs
- Full functionality accessible through the keyboard
- Multiple storeroom tracking
- Analysis reports
Pricing:
- Free version available for 1 user
- Pricing starts at $1000/user (one-time)
8. Connected Services
Connected Services, as the name suggests, offers not only software but services to complement its technology suite.
If you’re an enterprise-sized church or related business, their building maintenance management software might just be the right combination of tools for you.
Key Features:
- Supply procurement
- Customer/tenant portal
- Customer relationship management
- Work order management
Pricing:
- Free trial available
- No public pricing
9. Sportsman Web
Serving municipalities since 1993, Sportsman Web is a part of Peak Software Systems.
Built for parks and recreation but flexible enough to fit other businesses as well, Sportsman Web looks to be a great fit for tracking membership management in addition to other features expected from a facility maintenance tool.
Key Features:
- Customizable POS
- Document Management
- Accessible on ALL Devices
Pricing:
- Free trial available
- Starts at $1005/year
10. ePAC
ePAC provides CMMS solutions for a variety of different applications.
ePAC is said to have been “created by maintenance people, for maintenance people.” Their products can also be considered to serve the facility rental software category, demonstrating the flexibility of their offerings.
Their complex functionality makes the platform a great value for advanced organizations. EPAC is available in SQL Server or Oracle DB.
Key Features:
- Planned maintenance tracking
- Work order functionality
- Asset and inventory management
Pricing:
- Free trial available
- Pricing starts at $99/month
11. FTMaintenance Select
FTMaintenance Select offers a full range of tools for managing and assigning repair and maintenance work.
With a web-based app (as well as mobile) that looks to emulate software of the early aughts, FTMaintenance could be an excellent choice for teams who don’t need the prettiest-looking software.
Key Features:
- Asset Management
- MRO Inventory Management
- Mobile app accessible
- Work Order Management
Pricing:
- No free trial available
- Two pricing options: perpetual (one-time) cost, or subscription-based model
12. Connecteam
With Connecteam's church management system, routine administrative tasks can be easily automated and organized.
The user-friendly and reasonably priced program can accommodate any number of workers, from twenty to one hundred or more.
Connecteam is my go-to because of all the functions it offers, including scheduling, time tracking, task management, and HR and payroll capabilities.
You can assign any church employee either one-time or repeating assignments.
Key Features:
- Multiple communication channels
- On-the-go HR and payroll
- Task management features
- Employee scheduler
- Digital documents and forms
Pricing:
- Operations Expert: $119 /mo for the first 30 users, $3.6 / month for each additional user
- Operations Advanced: $59 /mo for the first 30 users, $1.8 / month for each additional user
- Operations Basic: $35 /mo for the first 30 users, $0.6 / month for each additional user
- The Small Business Plan: $0 /mo
13. eFACiLiTY
eFacility is a software solution for business CMMS. Its robust capabilities surpass those of solutions tailored to certain churches. All your facilities can be controlled down to the smallest detail using them.
To keep assets from breaking down at inopportune times, the inventory and asset management toolbox keeps tabs on how they are used. Make use of the software to plan inspections of all of your church's assets, make templates for common maintenance jobs, and establish timetables for preventative maintenance.
The software has powerful tools for managing work orders, which will be useful when the time comes to do repairs.
Key Features:
- Helpdesk and Knowledgebase
- Time and Attendance System
- Smart Facility App
- Human Resource Management System
Pricing:
- Contact the vendor for pricing
14. ServantKeeper
Effortlessly handle your church's administrative responsibilities using Servant Keeper, a full-featured software.
Churches can maintain complete profiles of members, monitor attendance, and oversee small groups with the help of sophisticated membership management.
In addition to being a flexible solution for current church administration requirements, this software features sophisticated contribution management capabilities.
These tools include monitoring tithes and offerings, creating tax-deductible receipts, and allowing internet giving.
Key Features:
- Membership management
- Customized reports
- Attendance tracking
- Financial management tools
Pricing:
- Contact the vendor for pricing
15. Aplos
With powerful financial management capabilities designed with churches and nonprofits in mind, Aplos stands out as specialist software for managing churches and nonprofits.
The best thing about Aplos is its robust set of accounting features, including budgeting, financial reporting, and fund accounting, all of which facilitate open and compliant financial management for churches.
Churches can use the software's donor and member management features to keep tabs on contributions, organize member databases, and communicate with the community using integrated tools, all in an intuitive interface.
Key Features:
- Fund accounting
- Online giving
- Event management tools
- Catholic school accounting
Pricing:
- Lite: $79/month, $39.50/month*
- Core: $99/month, $49.50/month*
- Advanced: Customized solutions starting at $189/month
Try Xenia, or Try them All to Find the Right Fit for Your Team.
Every church facilities management software has different uses and features, even when they look or sound the same. As mentioned earlier, the most important thing is making sure the platform is a proper fit for you.
Check out the software above and take the time to weigh out the pros and cons, and if you need additional insights consider signing up for a trial or demo.
You can create a free account with Xenia here, or get in touch with our team to schedule a demo here.
Our team is also available for all sorts of conversations, so don’t feel like you need to be ready to decide at that exact moment. We are more than happy to help you learn, understand and evaluate the countless options available so please reach out to us with any questions, wherever you are in your process.
Thanks for reading, and good luck with your search!
Unify Team Operations, Maintenance and Safety Compliance with Xenia
Xenia unifies daily operations, maintenance management and quality assurance to help ensure teams and facilities are effective and efficient.
Our customers love Xenia's robust use cases including:
Operational Execution
✔️ Checklists & SOPs
Create checklists, SOPs, Inspections and Data Logs to power accountability, training and staff clarity on every task.
💪 Team Task Management
Assign work digitally to defeat pencil whipping and disorganized teams. Complete tasks, chat with teams on any device, track time, collect photos, and ensure high quality work.
📆 Recurring Tasks
Create recurring schedules for daily opening and closings, performance review meetings, inspections, cleanings and more.
📲 Chats & Announcements
Centralize team communications with in task chats, one-on-one chats, team messages and company wide announcements
📊 Team Performance Reporting
Use Xenia's analytics dashboards to view staff work reports. Filter by asset, location, category or due date and export the report in PDF or Excel
Maintenance Management
🛠️ Work Orders
Create work orders with associated team, asset, location, priority, category and due date. View live progress reports on each work order, chat with teams, and review resulting template submission, images and notes to improve operations.
🧰 Preventive Maintenance
Create a preventive maintenance calendar to ensure asset uptime is not compromised. Attach images, templates, videos and notes to every task and assign to a team or individual for completion.
📲 QR Codes
Generate and attach QR codes to equipment and facility locations to enable fast and accurate inspections and data logs.
⚙️ Work Order Requests
Receive, approve and assign work order requests from tenants, regular customers and vendors. Enable requesters to submit, track, and communicate with your team, without access to operations templates or unrelated work orders.
📁 Equipment Work History
View work history for every asset and sub asset in Xenia. Review performance data and enable corrective actions to improve your operation.
Safety Compliance & Quality Assurance
👍 Concrete Brand Standards
Put your brand standards in a clear and operational checklist to be attached to work assignments.
🔎 Smart Inspection Workflows
Xenia's operations template builder has built in conditional logic into each step. This allows you to trigger actions based on a form response such as creating a corrective action on a failed inspection step, sending a notification to management for out of range meter readings, and much more.
✨ Corrective Actions
Operationalize inspections with fast work order assignment arising from a failed inspection step. All corrective data is stored in the checklist submission for auditing and accountability.
📋 Analytics and Reports
View live dashboard summaries of tasks, employee performance, template submissions and more. Filter, organize and export compliance reports to PDF and Excel formats to simplify compliance management.
Unify Your Church Facility Management & Maintenance Activities
When it comes to church facility management, Xenia unifies daily operations, maintenance management and quality assurance to help ensure that everyone's on the same page.
Our customers love Xenia's robust use cases including:
Operational Execution
✔️ Checklists & SOPs
Create checklists, SOPs, Inspections and Data Logs to power accountability, training and staff clarity on every task.
💪 Build Inspections, SOPs and Logs Within Minutes!
Take the lead on your church facility management activities by creating detaild templates with unlimited steps and diverse reponse times.
📆 Plan Ahead With Scheduled & Recurring Tasks
Create recurring schedules for daily opening and closings, performance review meetings, inspections, cleanings and more.
📲 Chats & Announcements
Centralize team communications with in task chats, one-on-one chats, team messages and company wide announcements
🛠️ Work Orders Management
Create work orders with associated team, asset, location, priority, category and due date. View live progress reports on each work order, chat with teams, and review resulting template submission, images and notes to improve operations.
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