SOP’s, Checklists, and TasksFor Frontline Workers
Use Xenia to execute operations, track compliance, enable communication, and give managers full visibility... any time, anywhere, on any device.
4.9 / 5 stars based on reviews from
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Powered by AI. Trusted by the world’s best operators.
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Explore Our Platform
Tasks & Checklists
Assign Tasks and Build Powerful Mobile Friendly Checklists
Enable transparency and enforce accountability in your frontline team through Xenia’s centralized and flexible Task and Work Order Management feature.
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Inspections & Scored Audits
Maintain Quality and Drive Brand Adherence
Automate inspections, achieve regulatory compliance and simplify internal audits for a more robust operations management.
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Xenia AI
Use Xenia’s AI To Fast Track Content Creation & Insights
Generate new checklists, audits and documents in lightning speed with Xenia’s AI to fast track continuous business improvement — all easily accessible by your team on mobile.
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Repairs & Maintenance
Manage Requests and Track Maintenance
Use Xenia’s work request portal to route maintenance requests via QR codes and easily schedule preventative maintenance on all equipment.
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Documents & SOP’s
Streamline Internal Knowledge and Training
Manage all your team’s knowledge in one place with documents, SOP’s, powered by AI.
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Location Hierarchy
Organize Locations by City, State, and Region
Manage your organizational hierarchy with a flexible location structure allowing you to track and manage your team in any way you’d like.
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Reporting
Optimize Costs With Actionable Insights
Utilize Xenia’s customizable dashboards and detailed analytics to enhance decision-making, improve efficiency, and ensure regulatory compliance.
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Other Xenia Features:
QR Codes
Use QR codes to start inspections, log data and more.
Work Schedules
Create recurring schedules for your most critical workflows.
Temperature Monitoring
24/7 temperature monitoring with automated alerts via wireless sensors.
Preventative Maintenance
Schedule recurring work orders with attached SOP's and data logs for meter readings and cost tracking.
Team Chats
Centralize communication for your frontline from team chats to company announcements.
Corrective Actions
Resolve failed inspections and hazards with corrective action workflows.
Equipment Management
Track maintenance cost and work order history for every asset.
Face It.
Tracking quality across your locations with pen, paper, and a spreadsheet has you in the weeds.
Trust Xenia.
Run organized and focused teams and collect actionable data without any effort.
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No desk needed. We’re mobile-first, so everyone can update even on the fly.
We support photo and video capture, geolocation, and more... so we can handle even the most complex SOP’s.
No more blind spots:
see across your entire business — from in-store employees to the C-suite.
No desk needed. We’re mobile-first, so everyone can update even on the fly.
We support photo and video capture, geolocation, and more... so we can handle even the most complex SOP’s.
No more blind spots:
see across your entire business — from in-store employees to the C-suite.
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How frontline teams tackle tasks and checklists with Xenia
1. Setup
Don’t ditch your entire process... we’ll work with what you’ve got.
Choose from 1,000s of pre-built templates perfect for your checklist, inspection, audit, or log.
Just upload your files, and our team will move them from paper to digital.
Need a custom template? Use AI to create one instantly.
Please generate a SOP as
a daily closing checklist
for a restaurant.
Standard Operating Procedure
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2. Deploy
Make it easy for employees to execute on tasks... no matter where their shift takes them.
Use Xenia on mobile, tablet, or laptop.
Upload photo and videos, capture digital signatures, and more.
Schedule tasks and remind your employees of outstanding to-dos.
3. Track
Keep everyone on the same page — from the top to bottom of the org chart.
Xenia makes it easy to see what, how, and when it’s all getting done:
Set up custom SOP’s with reports, reminders, and escalations.
Assign follow up actions to correct issues.
Standardize processes and schedule audits.
Get insights quickly from Xenia’s built-in AI.
Frontline Teams
Managers
Regional Manager
Operations Director
VPs & Directors
Work
Report
Analyze
Strategize
Plan
Assign
What is my task
completion rates across
my stores in Miami, FL?
Dashboards > Miami Daily Summary
4. Get Insights
Customize dashboards to track and report exactly the way you want.
Get automatic insights from Xenia’s AI. Identify trends, analyze common failures, and get ideas for improvement across areas like:
- Health & safety
- Brand compliance
- Facility maintenance
- Food safety
- Task execution
Mobile-first tracking + 360 visibility = big payoff
94%
task completion rate
Shucking Good Hospitality reached a 98% completion rate on daily opening, closing and food safety procedures across all restaurants by digitizing all workflows with Xenia.
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14 days
To paperless operations
Temp Stop launched in-store digital checklists and task tracking across 11 convenience stores in just 14 days.
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30%
faster repair resolution
Bacari streamlined operations by eliminating multi-channel R&M requests, completing over 150 work orders in 30 days.
Xenia helps frontline industries nail communication and compliance.
Enhance Consistency with Efficient Restaurant Management.
Streamline daily operations and food safety, connect your entire restaurant staff in real-time, with Xenia.
Optimize Daily Operations, Accountability and Quality
Ensure High Standards of Cleanliness and Service
Elevate Customer Satisfaction with Consistent Quality
Coordinate Front and Back of House Seamlessly
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Run a deeply connected operation and deliver a best-in-class guest experience.
Digitize paper workflows, centralize maintenance and inspections. Connect to your teams in real-time, with Xenia.
Clarify, Assign and Execute Work Orders with Ease
Ensure every room, every asset is guest ready!
Meet brand standards, exceed guest expectations
Elevate Inspections with Automation Workflows
Digitize retail execution with powerful operations software
Streamline all your retail processes to deliver the best customer experience
Improve Execution in Every Store
Streamline Daily Processes and Facility Maintenance
Conduct Effective Retail Store Visits
Facilitate Communication Of Promotions
Drive store level task management, site inspections and digitize checklists
Streamline daily operations and food safety, connect your entire staff in real-time, with Xenia.
Optimize Daily Operations, Accountability and Quality
Drive Consistency for In-Store Routines
Elevate Customer Satisfaction with Consistent Quality
Ensure Proper Documentation of All Inspections & Incidents
Elevate Your Facility Operations to New Heights.
Manage complex facilities with simplified solutions. Enhance efficiency and reliability across your property with Xenia.
Centralize Control of Multi-Site Operations
Efficiently Manage Maintenance and Repairs
Ensure Facility Compliance and Safety Standards
Optimize Resource Allocation and Usage
Xenia does more than “check the box.”
Multi-Unit Operations
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- Location & Role Hierarchy
- Multi-Store Tasks & Audits
- Dashboards & Reports
Operations Execution
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- Task Scheduling
- Checklists & Audits
- Work Requests
- Employee Training
Safety & Quality Assurance
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- Inspections & Audits
- Corrective Actions
- Incident Reports
- Compliance Dashboards
Maintenance Management
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- Task Scheduling
- Checklists & Audits
- Work Requests
- Employee Training
Scrap the spreadsheet.
Get task tracking made for the frontline workforce.
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