12 Best SOP Software: Key Features & Pricing

12 Best SOP Software To Streamline Procedures, Processes, and Operability For Businesses in 2025

Here’s a quick rundown of the best SOP system that you can use to improve your overall procedural requirements, company-wide operations, and frontline processes. 

Let’s get into it!

1. Xenia - No. 1 Free Online SOP Writing Program For Businesses

Topping our list, Xenia stands out as the best SOP software for frontline workers and managers to enhance their productivity by streamlining their processes.

As one of the best software for writing standard operational procedures online, Xenia comes with a comprehensive SOP-centric feature set for streamlining processes, inspections, and operations.

With its dedicated AI-powered SOP creation module, Xenia enables managers to create SOPs instantly through an AI assistant.

How does it work?

Simply put, if you are looking to create any related to any process, regardless of whether it's a multi-step or straightforward activity, you can use the integrated AI Assistant to input your query.

An example could be, "Write me an SOP for facility inspection and preventive maintenance, defining processes, roles, and assignees' responsibilities."

Once you type in your prompt to Xenia's AI Assistant, you'll get a detailed SOP that breaks down everything you need for your facility inspection and preventive maintenance. It will lay out clear steps, define roles, and assign responsibilities, so everyone knows exactly what to do.

This is just one example; there are countless possibilities for you to create an SOP tailored to your work order/ process requirement.

As a result, line managers find valuable support in Xenia's SOP creation module, enabling them to formulate processes and outlines while incorporating a distinctive training element.

Though not explicitly branded as an SOP training app, Xenia empowers users to efficiently train their teams through a repository of information, readily available in its Online Learning Center.

Moreover, these SOPs can be downloaded in PDF format, printed directly, and shared with external or internal stakeholders through a simple 'Share' button.

Other features of this online platform offer solutions around Operations, Inspection Audits, checklists needed to complete frontline on-site activities, and vice versa.

Here's a quick look at some of the key highlights of this online standard operating procedures software.

Xenia Key Features

• Operations Templates: Fully customizable SOP, document, and checklist builder. Xenia offers enhanced AI capabilities to create SOPs in seconds. Teams can access pre-built templates from Xenia’s public template library.

• ‍Tasks & Work Orders: SOP task workflow to manage due dates, teams or users that still need to review an SOP, locations/departments, and priority levels. Access other categorization fields to keep track of your SOPs and even schedule them in advance. Track status with customizable views and receive alerts for overdue SOP assignments.‍

• Chats: Directly communicate with team members and address significant issues related to an assigned SOP.  Respond to employee requests promptly to guarantee transparency and accountability. 

• Reporting: Access real-time dashboards & analytics and filter results by location, team, user, or SOP. Track and measure progress and view any historical activities related to the SOP. ‍

Xenia Pricing

• Free Forever: Start now at $0 for up to 5 users, and access to all the basic features.

• Starter Plan: Starting at $99/month for the first 15 users, includes a work calendar view, work reports,  template reports, sub-assets, and sub-locations.

• Premium Plan: Starting at $199/month for the first 15 users, includes reporting dashboards, time and cost tracking, template branding, public form submissions, automated templates, and more.

• Custom Plan: You get unlimited users, a dedicated account manager, onboarding and implementation, and integrations. 

Feel free to Book a Demo

‍2. Whale

Moving on with the SOP software recommendations, we’ve got Whale on this list.

It provides centralized document and standard procedure management software. 

The company primarily focuses on employee onboarding and training workflows enhanced with AI assistance, automated workflows, read assignments, and summary analytics.

Key Features:

• SOP & Process Documentation
• Employee Onboarding & Training
• Quizzes
• Automated Training WorkflowsAnalytics
• Version Control

Pricing:

• Free forever
• Essentials: $6 per user/month (minimum 5 seats)
• Scale: $10 per user/month (minimum 10 seats)
• Enterprise: Contact sales

3. ProcedureFlow

Moving on, ProcedureFlow takes the spot at number 3 as a robust SOP tool that provides process management tools & document centralization to help build visual workflows. 

The platform facilitates employee training, audits, customer service, and more. The company serves the contact center, finance, health insurance, and retail industries.  

Key Features:

• Procedure Builder
• Visual Flows
• SOP Organizer
• Customizable Notifications
• Enhanced Collaboration
• Analytics

Pricing:

• Teams: $25 per user/month
• Standard: $27.50 per user/month
• Enterprise: $32.50 per user/month

4. Trainual

Trainual provides documentation, training, and accountability solutions. 

The company offers a process document builder, assignments, completion tracking, and sop creation software. 

In addition to managing SOPs, Trainual users have access to HR administration features to manage their people operations along with several HRIS integrations. 

Trainual’s vast library of templates is utilized by businesses

to establish brand standards and compliance.

Key Features:

• Process Builder
• Assignments
• Assessments
• Directory
• Org Chart
• User Profiles, Roles, and Responsibilities
• Dashboards & Reports

Pricing:

• Small Business: $250 per month
• Growth Business: $417 per month
• Unlimited: Contact sales

5. Tallyfy

As far as the best SOP system recommendations go, Tallyfy comes as an all-in-one sop tool that provides task management and automation solutions to manage internal and client-facing standard operating procedures. 

The platform primarily focuses on automating approvals, handovers, and employee onboarding. 

Key Features:

• Task Management
• Task-Related Commenting
• Procedure Step Builder
• Conditional Logic
• Templates

Pricing:

• Tallyfy docs: $5 per member/month (minimum 10 members)
• Tallyfy pro: $30 per member/month (minimum 4 members)

6. Scribe

Scribe simplifies the SOP creation process, allowing you to generate documents without requiring a lot of effort on users' end.

You can also add the official Scribe Chrome extension to start creating your SOPs online within minutes. 

The software automatically converts screenshots, captures keystrokes and clicks, and transforms them into a comprehensive written document with visuals.

Key Features

• Interactive SOPs 
• Streamlined Workflows 
• Real-time Document Editing Capabilities
• Actionable Analytics 

Pricing

• Starts from $29/month

7. ProcessKit

ProcessKit's SOP software seamlessly integrates your organization's operating procedures with projects, allowing your teams to automate and streamline recurring tasks, monitor progress, and scale operations. 

With the capability to construct robust automation, and integrate with over 1,000 tools through Zapier, the software transforms your business into a more predictable, scalable, and efficient operation.

Key Features

• Assign Tasks to Teams 
• 100+ Creative and Customizable Templates
• Detailed Workflows

Pricing 

• Starts from $49/month for 3 team members 

8. Document360

Document360 is a cloud-based standard operating procedure program designed to assist small, medium, and large enterprises in creating and managing knowledge bases.

Accessible by both employees and customers, the knowledge base can be maintained internally or published externally.

With centralized configuration, it simplifies the documentation of protocols, SOPs, regulations, and processes. Document360 also offers integration with various platforms such as Microsoft Teams, Chrome, Zapier, and Slack.

Key Features

• Well Defined Roles & Responsibilities 
• Feedback loops and Comment Tags
• Self-service Support Options

Pricing

• Free trial is available, paid tiers start from 124$ a month. 

9. Coassemble

Coassemble is a platform crafted for developing online training programs tailored for employees. Instead of conventional SOP documentation, Coassemble focuses on creating "course" modules for training campaigns.

While valuable for onboarding, it may not be the optimal platform if your goal is to simply share and create a straightforward SOP document.

Originally conceived as a training platform, Coassemble extends its functionality to offer SOP software for small businesses.

Tailored for the needs of all types of enterprises, this standard operating procedure writing software handles fundamental documents such as team charters.

The tool's custom and templated modules empower team members to conveniently access vital procedural documents, straightforward checklists for collaborative work, and other essential materials.

Key Features

• Ready-made Training Modules
• Cohort-level Segmentation
• Adaptable Permissions
• Integration with Tech Stack

Pricing

• Pro 10: $50/month
• Pro 20: $120/month
• Premium 20: $160/month
• Pro Unlimited: Custom quote required

10. EtQ

EtQ's SOP writing tool streamlines intricate workflows, guiding organizations in the creation, storage, approval, and distribution of controlled documents. This solution enables businesses to monitor operations, ensuring the production of high-quality results.

You can create processes for an infinite number of record types (such as work instructions, specifications, and procedures) and specify distinct workflows and routing choices using ETQ Reliance document management software.

By using ETQ Reliance Document Control software, you can track training completion and certification, automatically alert users of pending training, and specify which documents are necessary for staff training.

Key Features

• Unlimited Workflows for Routing Documents
• Employee Training
• Centralized Repository to Store Documents

Pricing

• Pricing is not available, you can contact us for a custom quote.

11. Dozuki

Dozuki serves as an SOP software providing companies with a standard for creating, enhancing, and managing workflows.

This standard operating procedure software promotes an overall collaborative effort among teams, and effortlessly generates online documentation enriched with visuals for easy comprehension.

Key Features

• Real-time Issue Resolution
• Comprehensive Training Program 
• Version Control

Pricing

• Starts from $199/month

12. Method Grid

The last one on our best sop creation software list is none other than Method Grid.

This program stands as an enterprise-level quality assurance platform that seamlessly integrates knowledge management, complex project assurance, and task management.

On top of that, it also boasts a user-friendly and highly customizable dashboard UI. Organizations leverage this software to ensure compliance, enhance operational efficiencies, and preserve knowledge across diverse teams and intricate projects.

Key Features

• Task Management, and Assurance-Audit
• Effective Compliance Activity Tracking
• Quality Infrastructure Partners for Availability

Pricing

• Free basic plan

What is an SOP Software?

Standard operating procedure (SOPs) are documents, policies, and files that contain key internal processes and workflows for employees to follow & adhere to. 

SOPs are utilized by businesses internationally to implement new procedures, ensure employees are meeting company standards, and train their staff.

A few common examples of SOPs:

• New hire training documents & policies
• Brand standards for delivering exceptional customer service
• Instructional video guides on daily operating tasks for employees
• Annual governing body compliance documents
• Employee vacation policies and requesting time off
• Continuing education & training content for tenured employees
• Quarterly manager & employee performance review processes
• Processing vendor payments & customer invoices
• General company policies (such as employee workplace safety standards) 

Whatever your use case is, implementing an SOP tracking software platform for your organization will enable you to create, distribute, and track your operating processes without administrative headaches. 

What are the benefits of SOP?

Implementing standard operating procedure software can significantly benefit your business by enhancing operational efficiency, streamlining workflows, reducing errors, and contributing to continuous improvement initiatives. 

SOP software provides a centralized platform for creating, and managing procedures, leading to increased productivity, minimized risks, and improved overall performance across various business processes.

With a multitude of choices in the market, selecting the best standard operating procedure software for your business can be challenging.

Features To Look For In SOP Software Online

With any new process implementation, a manager must first document key tasks and instructions and then distribute these files across the organization. 

An SOP Tracking Software tool manages the entire lifecycle of preparing these documents & files, distributing them, and tracking the progress of these procedures. 

• Employee Procedure Adherence & Alerts: Managers frequently find that employees may gloss over or not read/view an SOP. With a SOPs software platform, managers can be alerted when a procedure or policy hasn’t been reviewed, track progress, and even require acknowledgment.

• Accessibility & Shareability: Access any SOP anytime and on the go with digitized documents and multi-media content. SOP software platforms enable frontline teams to view SOPs directly on their mobile device. Managers can also share URLs of documents or export files to distribute to their staff via email or SMS.

• Embeddable Media for Complex Processes: With printouts and paper & pencil processes, employees can’t view images or video guides associated with an operating procedure. SOP tracking software lets managers embed content into their procedures. This delivers greater transparency on how to conduct certain types of (complex) tasks and ensures employees actually understand the work they need to do.

• Permission Restrictions: With a standard operating procedure program, managers can set certain access permissions on who can create, edit, or only view certain SOPs & files.

• Instant Communication: Employees often have follow-up questions or comments concerning an operating procedure. Instead of waiting to ask questions in person, a free SOP writing tools enables employees to get answers faster and sooner.

• Pre-built Templates: For newer businesses and even new strategic projects/initiatives, knowing where to start is sometimes the hardest part. With a free SOP writing tool, managers can access pre-built operating templates and further customize them for their organization’s specific needs.

• Integrated Docs with Accountability Tracking: Without SOPs tracking software, managers will find difficulty staying organized across multiple different systems & departments. A centralized SOP platform ensures no policy or file gets left behind and can be tracked through employee completion.

• Version Control: With any operation, processes are constantly evolving and changing to meet new standards or unforeseen circumstances. The process of editing and updating documents & files can become tedious with standard document management systems and paper & pencil processes.

• Regulatory Compliance: Most businesses have to maintain certain levels of compliance to conduct business in their industry. Digital documentation and procedure tracking can increase knowledge and awareness of these regulations amongst your teams and help improve audit scores.

• Document Builder User Interface: The best SOP tracking tools have an easy-to-use, customizable document builder. Given the majority of a manager's time will be allocated towards building these operating procedures, the vendor selected must have a modern user interface that is easy to navigate. 

• Embeddable Content, Assessments, and Quizzes: While SOPs provide the instructional content for employees to follow, it's important for managers to also track how much information is recalled by the employee. With embeddable videos, images, checklists, and quizzes, managers can create assessments for employees to complete after they have reviewed the SOP materials.

• ‍Artificial Intelligence Capabilities: In today’s age of artificial intelligence, many SOP software providers have already integrated AI capabilities. This greatly speeds up the time it takes to create and implement your SOPs. With AI, managers can prompt the SOP tool with specific commands or questions (for example: “Generate a policy on preparing & storing pizza dough for my pizza business.”).

FAQS - Best Software for Writing Procedures

1. What is SOP software, and why is its important in businesses?

The best Standard Operating Procedure software, is a digital tool designed to create, manage, and streamline standard procedures within an organization.

SOP benefits include the software ensuring consistency, compliance, and efficiency in day-to-day operations. They help in promoting best practices and quality assurance.

2. How does SOP software contribute to process optimization?

SOP software optimizes processes by providing a centralized platform for creating, documenting, and sharing standardized procedures.

It enhances collaboration, reduces errors, and ensures that teams follow predefined workflows, leading to increased operational efficiency and improved overall performance.

3. Can SOP software be used for employee training?

Yes, many SOP software solutions, including Xenia, offer features for training employees. They provide tools for creating training modules, assigning roles, and ensuring that team members understand and adhere to established SOPs.

This dual functionality enhances workforce education and operational consistency.

4. What factors should be considered when choosing SOP software?

When selecting SOP software, factors such as ease of use, integration capabilities, core features, and value for money should be considered.

Additionally, checking reviews on reputable platforms like Capterra and G2, and ensuring transparent pricing structures can aid in making an informed decision for the specific needs of your business.

Ending Note

The list we went through today was just a sample of SOP tracking software for businesses.

We hope this listicle helps you find the best SOP software for your business. Try Xenia, or try them all to find the right SOP tool for your team.

Create a free account with Xenia here, or get in touch with our team to schedule a demo here.