Top Near Miss Reporting Software Reviews 2024

Top Near Miss Reporting Software Reviews 2024

1. Xenia

We are not biased when we say that Xenia is a single pane of glass that combines all the necessary elements to ensure the safety of your front-line employees.

Every day the entire field of workforce management is becoming more and more digital. Incident reports are becoming more essential for the security and welfare of the workers on the scene. 

Xenia provides an easy-to-use near miss report automation software to meet your business's operational needs, be they connected to maintenance, incident reports, checklists, or other matters.

Let's examine how Xenia's near miss reporting software positions you at the forefront of preventative near-miss management.

Key Features

Detailed Forms and Checklists

You can start your journey Xenia App by first checking out our extensive library of checklist templates. These are part of our comprehensive feature set, enabling users to download and upload various checklist templates to in-app workspaces from the Xenia website.

You can furthermore create custom checklists by just replicating one of the template and making tweaks or creating one fully out of scratch. As a result, anyone can modify them to meet their specific business needs.

For example, you can start by selecting or creating a master checklist for your needs, such as incident reporting, which can then be tailored further using our powerful customization tools. By following these steps, creating incident reports in the following categories will be super easy.

Intuitive Fail/Pass Approach

Use the Fail/Pass approach to ensure the checklist is approved by the supervisor before being distributed to the rest of the organization. This layer makes sure that the checklist is meeting your organizational compliances before it’s been put into action. 

Another aspect that differentiates Xenia from other near miss reporting software is the ability to generate and attach subgroups of checklist variables. This enables you to capture data at a microscopic level.

The intuitive pass/fail approach further ensures that every form is customized to gather the precise data required for your operations, making it an invaluable tool for addressing the specific demands of your business.

Seamless Data Log with In-app Photo Capturing Tool

Now that you’ve customized your checklist for reporting, it is time to focus on accurate reporting of the data. Thanks to Xemia’s streamlined data management and logging functionalities, employees can collaboratively report from their own devices at the same time. The additional facility for capturing photographic data works as the cherry on top of the cake!

Mobile Accessibility

Once you’ve gotten used to our web-app, we highly recommend getting our mobile app installed. When it comes to near miss reporting, you’d always want to be vigilant with your facilities and employees. In such a situation, it is crucial for your checklists and other important data to always remain accessible. Our mobile accessibility and cloud feature enable staff to use mobile devices to report events from any place, guaranteeing prompt and convenient reporting. 

This means that an individual directly involved in the incident can generate incident report checklists without assistance.

Real-Time Incident Reporting

Finally, capitalize on our real-time incident reporting to stay ahead of potential issues. This feature allows real-time, low-effort documentation of near-incident events as they happen, making it possible to record key data in real-time.

The real-time reporting capability of Xenia helps in mitigating incidents and handling risks and as such enhances safety for your employees since they are updated on current events.

Pricing

• Free Forever: Free trial for up to 5 users
• Starter: $99 / month for 15 users
• Premium: $199 / month for 15 users with unlimited access to all the core features
• Custom: Need something tailored to your organization? 

‍Book a call to get your quote.

‍

2. EHS Software

EHS Insight provides near miss reporting software as part of their overall safety management software portfolio. 

The software has features for root cause analysis, compliance management, and incident reporting that can be tailored to any kind of business. We especially value EHS Insight's offline access capabilities and availability as a mobile app. 

You can discover insights on near-misses throughout your organization by using the dashboard and data visualization tool. You can then identify areas for improvement, high performance, and risks. 

EHS Insight's price is its main disadvantage. The annual cost is $3,600. It is also disheartening that there is no live phone assistance available for customers in need of customer service.

Key Features

• OSHA-Ready Reports: Create OSHA-Ready reports detailing the illnesses and injuries sustained at work for your company. Fill out OSHA 300, 300A, and 301 incident reporting forms, print them, and send them in electronically to OSHA.

• Monitor Injury and Illness: Increase the effectiveness of your safety incident management. Assist your organization in compiling and recording the "who, what, when, where, and why" of any incidents that occur in one location and following the specifics through to the end.

• Report Generation: Simply press a button to finish tasks. With just one click, create reports that include notes, remedial activities, images, and details.

Pricing

• Contact the vendor for pricing.

3. Tap Report

Go digital to gain deeper real-time insights and streamline your inspection and documentation process.

This near miss report automation software's user-friendly features allow it to function as a near-miss reporting application as well. Can you imagine not missing any inspection points? One way to submit an inspection is to tap your phone on each Smart Tag.

Users can fast access a site's or piece of equipment's history and do a defect or damage inspection by scanning a smart tag. Workers can ask their bosses for advice on what to do next by just tapping.

Key Features

• Incident Reporting: Make specialized templates to record important information about routine occurrences and save information in a searchable database.

• API Integration: To improve business operations, our solutions can operate and interface with other systems in a smooth manner.

• Automated Record Keeping: All inspections are kept on file for seven years, which facilitates easy file retrieval and smooth record keeping.

Pricing

• Contact the vendor for pricing.

4. Intelex

Intelex is a near-miss app that, like others, emphasizes proactivity. Using the app, you can motivate your group to report any dangers or hazards and contribute to the reduction of accidents. 

It emphasizes how crucial it is for staff members to report behavioral dangers as well as environmental and physical ones, such as a coworker who is not according to protocol. 

You can utilize the reporting forms and workflows that are included with this near miss reporting software right out of the box, or you can develop your own using the Form Designer. 

Employees can submit real-time reports from anywhere with Intelex's online and mobile applications. A necessary report won't be prevented by a lack of internet connectivity because offline access is also available. You have complete control over how the app displays near-miss situations on its dashboard as a manager. 

For instance, you may view near-misses by team or area to see trends and patterns. Additionally, you can program the system to initiate risk-reduction actions or investigations after near-misses of a particular level of severity. 

The Intelex interface can be difficult to navigate, which is its major fault. Furthermore, putting it into practice takes time and can be difficult for certain individuals.

Key Features

• Incident Reporting: Make specialized templates to record important information about routine occurrences and save information in a searchable database.

• API Integration: To improve business operations, our solutions can operate and interface with other systems smoothly.

• Automated Record Keeping: All inspections are kept on file for seven years, which facilitates easy file retrieval and smooth record keeping.

Pricing

• Contact the vendor for pricing.

5. FORM OpX

The near miss reporting software that is mobile-based is efficient in reporting close calls by gathering precise and noteworthy information, disseminating it to groups, and providing prompt insights for improved decision-making. 

The streamlined workflows provided by FORM OpX enable enterprises to ensure the safety of their staff. Examine the most customizable field sales and compliance solutions available in the market, then choose from our array of options to create the most powerful enterprise procedure possible.

Key Features

• Mobile App: Using a mobile app that functions offline on iOS, Android, and Windows devices, create and delegate digital audits, inspections, and checklists to teams operating in the field.

• Workflows: For effective, real-time resolution, link your mobile audits and inspections to automated alerts and escalation pathways.

• Photo Reporting: Utilize your personal photo collection, replete with real-time photos taken in the field, to obtain visual verification of compliance. Find, sort, and filter photos by location, user, account, SKU, and more in an instant.

Pricing

• Essentials: $299/month
• Pro: $999/ month
• Enterprise

6. Quentic

Using the web or mobile app Quentic, you and your staff can report near-miss occurrences and accidents. 

The near miss reporting software excels because it prioritizes enabling anonymous reporting. The staff engaged in the near-miss will receive automated notifications from Quentic when you or your team members submit reports, whether they are anonymous or not. You can then decide what preventative and corrective measures are appropriate.

After receiving a report, you can utilize the analytics tool to identify problem regions and determine the underlying source of the issue. Additionally, you can set up automation to help calculate data such as the severity rates of occurrences. 

Furthermore, you may immediately create a notice from the app and send it if a near-miss turns into an accident.

Key Features

• Ease of Reporting: Utilize a thorough preset collection of use cases, such as those for compliance or quality issues, and damage to property and the environment, and further categorize based on your requirements.

• Quick Review: To expedite the assignment of priorities, the first evaluation includes a comprehensive list of details and implications. You determine causes and evaluate hazards based on individually chosen criteria during the comprehensive research.

• Evaluations, Reports, and Monitoring: You can evaluate interactive analytics dashboards that show you current results, key performance indicators, and trends. This also produces an ideal overall view for senior management.

Pricing

• Contact the vendor for pricing.

What is Near-Miss Reporting?

Reporting near-miss incidents is an active safety management technique. It entails locating, recording, and evaluating situations that had the potential to cause harm, property damage, or loss but were just barely prevented. These occurrences, which are frequently called "close calls," offer insightful information about possible dangers and hazards inside a business. By efficiently documenting and resolving near-miss incidents, one can increase workplace safety, reduce the risk of future accidents, and boost productivity.

The fundamental idea behind near-miss event reporting is that each near-miss offers a chance to get better. Recognizing and documenting these near-miss occurrences enables you to address issues before they become serious accidents. Employees report these instances as soon as they happen, even if no harm is done, according to a regular approach. 

Key Components of Near Miss Incident Reporting Software

The following essential elements of the reporting process must be understood to manage near-miss incidents effectively:

• Identify: Identifying a near-miss incident is the most important step. Workers need to be able to distinguish between a normal task and a possible risk that just missed turning into an event.

• Report: The near-miss occurrence needs to be reported right away after it is located. Prompt reporting is encouraged by designing an intuitive and user-friendly reporting system. Reports must to be thorough, mentioning the near miss's date, time, place, and specifics as well as any possible reasons.

• Investigate: It is essential to look into the near miss to comprehend not just what occurred but also why it occurred. This entails dissecting the incident to determine its underlying cause and any relevant variables.

• Intervene: Appropriate actions ought to be taken in light of the investigation's conclusions. This could include adding new training courses, upgrading equipment, or changing the safety procedures that are currently in place.

• Review: It requires evaluating both the intervention's efficacy and the near-miss reporting procedure in and of itself. This needs to be a continuous procedure with modifications made as needed to enhance the reporting procedure itself as well as safety results.

Some Examples of Near Misses

Similar to many instances, near misses will seem different in every workplace. Here are two instances of near-misses and the potential consequences of reporting them.

Near Miss 1 – Spillage

After a spill, the affected area is cleaned up and the spill is reported. Even after cleaning, the floor is still damp, and no wet floor notification has been overlooked. Unaware of the situation, a worker trips and falls on the wet floor as they get to work. Fortunately, they are unharmed and can balance themselves on a nearby desk.

By reporting this near-miss, you will become aware of the necessity to update your spill response processes so that spills are cleaned up quickly and safely. Additionally, you should think of ways to expedite reporting or improve accessibility so that staff members may remain informed even when they aren't there in person.

Near Miss 2 – Untrained Use of Equipment

A newly hired person is left alone with equipment for which they have not received training. The new hire turns on the machine and starts using it improperly and dangerously since they want to make a good impression and are eager to get started. Before any harm is done, their manager arrives in time.

You can emphasize the value of supervision and suitable training for new hires by reporting this near-miss. Reporting could additionally motivate current staff members to share areas in which they believe further training would be beneficial, which would boost the team's capacity, confidence, and output overall.

Final Thoughts

Near-miss reporting apps, by making it easy to report, track, and assess near-misses, help with problem-solving and dangerous incident/accident prevention.

Solely by depending on the functionalities of near-miss reporting software, it can be quite hard to select which one is the best among others due to the fact there are plenty of software solutions out there.

Xenia is indeed the most multifunctional and versatile near miss reporting tool that deals with near misses the most efficiently. It also has all important features like advance tracking and reporting tools, communication between team members, and so on. So make the right decision by choosing Xenia.