Ultimate List: 21 Workplace Health and Safety Software

1. Xenia - Overall No. 1 Online Workplace Safety App For Businesses

Xenia stands out as the best workplace health and safety software, redefining how businesses effortlessly manage safety inspections, keeping up with ongoing regulations and compliance issues, and much more. 

Tailored for multi-sized businesses, the program presents a remarkably user-friendly platform that streamlines and elevates the entire audit and inspection process, further leading to better compliance, safety, and such operations management.

On top of that, if you’re looking for increased accountability, employee training and overall process streamlining, the program offers many special features in that regard.

For instance, you can create specific work orders tailored to your day-to-day workplace safety, inspection, compliance, and regulatory processes.

Not only that, managers get a full view of what’s actually going on through the program’s real-time updates, as processes go through multiple completion phases.

One of the best things about this workplace safety platform is the sense of process centralization it offers. 

Take the example of the built-in real-time collaboration tool; directly engage your designated team members through the program’s built-in chat system. You can also create groups specific to an operation that relates to a handful of individuals. 

Plus, this degree of collaboration saves managers time, as they don’t have to be physically present on-site to get things moving.

What distinguishes Xenia is its competitive pricing compared to other alternatives, positioning it as a highly affordable, mobile-first solution with a slew of customization options that are specific to the ongoing and ever-changing needs of modern-day businesses from around the world.

Key Features:

• Fully Customizable Checklists: Xenia provides customizable audit checklists tailored to the unique safety requirements of businesses. This feature ensures that safety audits align with specific operational needs.
• Safety Audits & Inspections: Conduct thorough audits leading to safety inspections, regulating compliance and overall workplace safety management issues without being on site. In addition to that, create corrective action tasks, and resolve issues immediately, avoiding near misses.‍
• Real-Time Data Capture: Safety audits conducted through Xenia's web or mobile app enable real-time data capture, maintaining logs are processes head toward completion in real-time.‍
• Analytics and Insights: Xenia's robust reporting and analytics capabilities offer valuable insights into safety performance trends, areas for improvement, and potential risks. This data-driven approach empowers informed decision-making to implement proactive safety measures.‍
• Compliance Management: The platform simplifies compliance management by seamlessly integrating regulatory requirements into audit checklists. Automated compliance reporting ensures adherence to standards and regulations, reducing the risk of non-compliance issues.

Pricing: 

• Free Plan: For up to 5 users with access to all the basic features
• Starter Plan: Starting at $99/month for the first 15 users with access to advanced features and perks
• Premium Plan: Starting at $199/month for the first 15 users with unlimited access to all the basic, core, and advanced features and functionalities
• Custom Plan: Looking for a solution tailored to your organization’s requirements?

Feel Free to Book a Demo right away!

2. SafetyCulture

SafetyCulture, one of the top-rated mobile-first inspection solutions today, helps organizations guarantee safety by digitizing important information and streamlining different operational processes involving general contractors, subcontractors, and other third-party service providers. 

This safety management software has various features that promote worker performance, team communication, and regulatory compliance.

SafetyCulture's extensive feature set protects workers' health and safety in high-risk environments while also ensuring the company's compliance with OSHA and Lab Safety regulations.

Key Features

• Conduct Routine Inspections: Using custom checklists or occupational health and safety templates, conduct exhaustive inspections available for download from the Public Library.
• Heads Up: When hazards or risks are found, announce new or revised procedures so that workers can contact management or relevant individuals and take immediate action.
• Reports: Create inspection, corrective or preventative actions, and audit reports to be maintained in a secure central repository and retrieved when regulatory offices seek compliance.

Pricing 

• Free: $0/ user/Up to 10 users
• Premium: $24/seat/month Premium when billed annually
• Enterprise: Ask the vendor

3. Contractor Compliance

Organizations can effortlessly gather, monitor, and handle vendor and third-party contractor compliance needs with Contractor Compliance, a cloud-based contractor management system.

The purpose of this cloud-based health and safety management software is to gather data and keep an eye on the actions of their suppliers and third-party contractors.

This feature-rich digital solution makes employees feel more secure in their workplace, boosts their self-assurance on the job, and increases output.

Key Features

• Automate Workflows: Depending on variables like location, task scope, frequency of visitation, unique risk assessment, etc., your contractors may need to fulfill distinct standards, or you could have a dynamic procedure that needs them to do so.
• ‍Collect Submissions: Contractors can quickly submit documents, acknowledge regulations, view orientation videos, complete assessments, and even fill out forms to satisfy compliance responsibilities by allowing them to accomplish requirements from any device via web/native iOS or Android applications. 
• ‍Manage Access: Use Contractor Compliance's bespoke interfaces to guarantee that critical contractor data is available in all of your key systems, including visitor management software (VMS), scheduling software, project management software (PMS), and so on. 

Pricing 

• Contact vendor for pricing details

4. Cority

Cority's Safety Cloud software, crafted by experts, addresses the specific challenges faced by Health and Safety professionals. 

It tackles issues like redundancies, information silos, and process bottlenecks that often impede safety processes within organizations. 

The Saas (software-as-a-service) platform comprehensively covers key aspects of Environmental Health and Safety (workplace health and safety software), offering features such as incident management, compliance management, behavior-based safety, contractor management, audits and inspections, risk management, change management, learning management, and mobile workplace health and safety software solutions.

Ideal for safety-intensive industries such as aerospace, automotive, chemicals, construction, healthcare, manufacturing, mining & metals, and oil & gas, Cority's system aligns with ISO 45001:2018 guidelines.

This design makes it a preferred choice for organizations undergoing ISO 45001 audits, seamlessly tying H&S programs to performance indicators tracked during annual ISO audits. Cority automates the population of dashboards with safety indicators, saving significant administrative time compared to manual processes.

Cority Safety Cloud also integrates with other Cority products, streamlining operational processes. The comprehensive suite includes Health Cloud, Sustainability Cloud, Environmental Cloud, Quality Cloud, and Analytics Cloud.

Key Features

• Sustainability Cloud: This cloud helps users track and report on sustainability efforts.‍
• Environmental Cloud: This cloud helps users meet environmental goals.‍
• Quality Cloud: This cloud helps users reduce complexity and improve quality in the supply chain.‍
• Analytics Cloud: This cloud helps users transform data into actionable insights.‍
• Safety Cloud: This cloud helps users predict and prevent workplace safety incidents.‍
• Health Cloud: This cloud helps users protect the health of their workforce.

Pricing 

• Contact vendor for pricing details

5. Intelex

Intelex, an EHSQ software that streamlines data monitoring, reporting, and analysis, may take your safety program to the next level.

Intelex offers powerful data management and analytics solutions that can help you understand how well your safety strategy is doing. Improve workplace safety by seeing patterns, identifying problem areas, and making choices based on data.

Businesses looking to simplify compliance processes, promote a collaborative safety culture, and harness data for continuous safety improvement may find the EHSQ software solution they need with Intelex.

Key Features

• Single Sign-On (SSO): Seamlessly access the platform with unified login credentials, enhancing user convenience and security.‍
• Electronic Signature: Digitally sign documents and records within the system, ensuring authenticity and compliance with regulatory standards.‍
• Root Cause Analysis: Identify the underlying causes of issues or incidents, enabling proactive resolution and prevention of future occurrences. 

Pricing 

• Contact vendor for pricing details

20 Health and Safety Management System You Can Try

1. WHS Monitor

The comprehensive record-keeping procedure for safety-related information may be made simpler with WHS Monitor's safety management solution, which will be valued by both HR specialists and committed health and safety managers. 

To assist you in creating and managing an efficient safety program, their system offers customers access to over 7 million exclusive safety papers and templates, as well as more than 100 integrated safety-specific modules.

Every worker has a secure profile on their system where they may actively update their own safety-related data, including vaccination records or training certificates.

Platform administrators may assign tasks to employees in case remedial action or further training is needed; automatic escalation mechanisms encourage responsibility and action from your employees.

Key Features

• Worker Profiles: Offers a single repository for all worker data, including qualifications, permits, and any necessary gaps in capability.‍
• Corrective Measures Dashboard: Utilize automatic escalations to assign and monitor remedial actions for worker health and training, hence fostering action responsibility.‍
• Health Monitoring: Manage routine updates and swiftly and securely record the results of worker health exams.‍
• Attendance Tracking: Record every employee's sign-in and sign-out, together with the tasks they accomplished throughout the day, and generate automatic reports for both job completion and emergency management.

Pricing 

• Contact vendor for pricing details

2. eCompliance by Alcumus

Front-line employees are given the tools they need to minimize risk and maintain a safe workplace with eCompliance, an EHS software solution designed with mobile devices in mind.

Incident management, training management, compliance management, hazard detection and observation, audits and inspections, and reporting and analytics are some of the platform's key capabilities.

The ability to monitor equipment using ID numbers, barcodes, or RFID to make sure it's safe for field teams to use is one of its unique characteristics.

By including procedures for equipment inspection and reporting in your digital safety management program, you can further guarantee that the personal protective equipment (PPE) used by your employees is up to par.

Key Features

• Report Incidents & hazards: Use the reporting dashboard to quickly locate, capture, and report opportunities or dangers. Even when you're not online, you may complete precise incident and near-miss reports with captioned photographs on our safety app.
• Simpler Audits or Inspections: Use our EHS software to create a high-velocity preventative procedure that includes regular or sporadic inspections, the addition of images, and digital signatures.‍
• Hold Safety Meetings: Record meeting minutes, ask participants to attest to them, tailgate and toolbox discussions, and increase your Participation ScoreTM.‍
• Your Digital Safety Wallet on your Phone: Sync all of your training credentials and certifications with your phone's digital safety wallet, then access rules and procedures via the app to present them to inspectors, customers, and foremen.‍
• Assign & Monitor Corrective Actions: Set priorities and assign tasks for corrective action. Monitor modifications and alert your colleagues instantly to ensure the right controls are in place.

Pricing 

• Contact vendor for pricing details

3. Assure

Up next we've got Assure as one of the best safety software for frontline workers.

It's more of a mobilet solution that puts safety management at the forefront by collecting events in real-time and enabling rapid, proactive reactions to safety issues. 

Assure's user-friendly dashboards and sophisticated reporting tools provide organizations with full insight into their safety environment, allowing them to implement steps that improve safety operations quickly. 

The platform's diverse range of adjustable functions enables firms to build solutions to their requirements. They are dedicated partners engaged in the success of their business, together working to identify solutions that effortlessly connect with particular safety goals as one of the best safety suite software. 

Key Features 

• AssureGO+ Mobile Safety App
• Self-Configuration Tools
• Geo-location
• Issue Pinpointing
• BI Dashboards & Analytics

Pricing 

• Assure has an Annual License Fee, which is tailored pricing based on the configuration of the health, safety, and learning solution specific to your organization's needs. 

Visit their website for more information.

4. SpheraCloud

Give your company actionable and quantifiable outcomes while gaining a full perspective of ESG performance and risk in real-time. For years, organizations have struggled to obtain a comprehensive understanding of their risk profiles. 

SpheraCloud, a comprehensive ESG performance and risk management software platform, is now available. SpheraCloud is an important component of Sphera's strategy to tackle safety and environmental concerns before they arise. 

Its predictive and prescriptive features enable users to not only deliver the correct information to the right people at the right time but also to make better business choices. 

Many businesses struggle to integrate diverse data throughout their organizations and value chains, as well as to convey risk efficiently and effectively.

Key Features 

• Single Sign On
• Mobile Capabilities
• Unified User Experience
• Integrated ESG & Risk Profile
• Proactive Insights

Pricing 

• Free Trial
• Contact vendor for a quote

8. Safesite

The last program on our list of the best health and safety software for frontline workers is none other than Safesite.

It's a dedicated digital safety solution that enables on-the-go safety via its user-friendly safety app, which immediately syncs with its online platform variant. 

Their paperless technology is widely utilized in heavy-field sectors such as agriculture and farming, aviation, chemicals and manufacturing, construction, mining, oil and gas, and transportation and logistics, where workers are usually deskless.

Workers use the Safesite app to do safety inspections or audits, highlight objects for hazard management, record occurrences, hold toolbox lectures, run safety meetings, and monitor equipment. They also offer a variety of preconfigured templates in their document collection for a variety of industries and tasks, or you may customize or upload your own. 

Data is sent into the web interface in real-time while workers are out in the field, providing platform managers with a large-picture perspective of what's going on. 

Administrators may then go further into particular data, including predictive information, to help discover safety possibilities before they become a future concern.

Key Features 

• Inspections & Audits
• Incident Reporting
• Safesite Training & Webinars
• Leading Indicator Analytics
• Custom Safety Reporting

Pricing 

• Free Plan: $0. Features Include Access to mobile app (iOS & Android), access to risk management dashboard, and unlimited members & guests
• Premium Plan: $16 per member/ per month. Features Include All Free features +, unrestricted reporting access, group reporting, and recordable incident log (OSHA 300)

9. BrightSafe

Co-developed by BrightSafe and BrightHR, this HRMS handles employee information and other essential HR tasks.

In addition to facilitating the development of COVID-19 safety plans for the workplace, BrightSafe also records workplace injuries and illnesses, initiates incident investigations, and manages a variety of e-learning courses.

A comprehensive risk assessment approach is also available, allowing users to build new assessments from the ground up or modify one of the 250+ sample templates already included for different types of safety scenarios, settings, and businesses. 

Key Features 

• Risk management and reporting
• Incident reporting
• Workplace health and safety advice
• Document library and templates

Pricing 

• Contact the vendor for pricing.

10. NLE Calc

The NIOSH Lifting Equation Calculator (NLE Calc) makes it easy to compute the Lifting Index (LI) and Composite Lifting Index (CLI).

It not only calculates the Recommended Weight Limit (RWL) for individual or multiple lifting tasks but also provides workers with suggestions on enhancing the safety of lifting tasks before they begin.

Key Features:

• Easily calculate the Recommended Weight Limit (RWL) for a single or multiple lifting task.
• Organize individual lifting tasks into jobs (task lists) and include various lifting jobs.
• Input horizontal and vertical hand locations in either metric (cm) or imperial units (in).

Pricing:

• Free version: Accessible.
• Pricing: There is no pricing as the app does not offer a paid version.
• Supported Platforms: Accessible on both iOS and Android.

11. Stellguard

First responders may want to check this one out. Stellguard proudly brands itself as field service software made for fire and life safety operators.

They have testing, dispatching, and more available on the platform, in addition to a couple of mobile apps as well.

Key Features:

• Testing
• Scheduling
• Dispatching
• Automation
• Analytics and reports
• Mobile app available

Pricing:

• View the site to get a detailed breakdown, however for small teams (up to 10 users) it begins at $15/user/month.

12. Weever

Weever is an operations management platform specializing in health & safety, quality, maintenance, production, and training processes.

With a core focus on replacing paper forms with digital tools, Weever aims to facilitate rapid, scalable, and sustainable organizational growth. The platform is designed to help management teams achieve operational excellence through three main pillars: digital data capture, workflow management tools, and real-time reporting.

Weever health and safety app provides step-by-step guidance for organizations looking to implement a digital safety transformation.

The platform offers customizable templates for various safety-related processes, including hazard assessments, incident reports, near-miss reports, non-routine tasks, root cause analysis, work permits, training tracking, and more.

As staff complete digital forms, data seamlessly populates reporting dashboards in real-time, driven by automated workflows. Weever enhances staff understanding of organizational goals and how individual roles contribute to achieving them. The Suggestions feature empowers employees to voice their opinions and make suggestions for workplace improvements.

Key Features:

• API
• Access Controls/Permissions
• Accident Investigation
• Accounting Integration
• Activity Dashboard
• Activity Tracking

Pricing:

• Weever's pricing starts at $199 /month, and interested users can request a free demo through their website.

13. Lighthouse

Lighthouse's safety management software covers every important aspect of safety management.

It includes features like inspections, incident management, corrective actions, hazard assessment and control, vehicle maintenance, safety meetings, and subcontractor administration. 

With their technology, safety management is digitized and all HSE forms and procedures are integrated into one database, creating a single source of truth. Additionally, it can double as a central repository for your company's safety publications, including the safety handbook, safe work practices, and safety data sheets (SDS).

Key Features

• Incident Management
• Audit Management
• Inspection Management
• Forms Management
• Training management
• Corrective / Preventive Actions

Pricing 

• Contact the vendor for pricing.

14. Green Quadrant EHS Management Software by Wolters Kluwer

This one is a heavy-hitter! 

Two decades have passed since EHS Management Software was founded and it’s apparent in the depth of their offering. 

Arguably the most comprehensive enterprise-level EHS tool on the market today, there’s not much this can’t do. Cloud-based, with modules such as compliance, reporting, health & safety, and more, what’s not to love?

Unfortunately, the price tag is going to be off-putting to some, and that’s putting it mildly. This is a six-figure investment so be sure that what you need is this… wide-reaching and capable. 

Key Features:

• Environmental management
• Health & safety management
• Quality management
• Product stewardship
• Incident reporting

Pricing:

• Starts at $100,000 per year.
  

15. OK Alone

There’s nothing more dangerous than being on a job, alone, and something going wrong.

OK Alone was created specifically to remedy this massive problem. Using an app, text or phone call, these “lone wolves” can check in with HQ regularly. 

Incredibly cost-effective and highly accessible (no demo or sales conversation required in order to get a quote) this is a great option for managing worker health and safety for a disparate crew. 

Key Features:

• Flexible check-ins
  
• Location monitoring
  
• Panic button
  
• Man/worker down 

Pricing:

• Free trial?: 7-day trial available on their site.
• Pricing: Plans begin at $8/user/month

16. TeleSafety Powered by SafetyBadger

16. This one is very cool - a novel concept brought to life, you don’t need to be an OSHA expert to run an OSHA safety management system if you have TeleSafety.
17. They provide users with real-time access to EHS professionals who can consult on issues or challenges your business may be facing.
18. Another “outside-the-box” approach to safety, it’s like having a safety expert on call without being on payroll.
19. Key Features:
20. • On-demand access to safety experts
    • Simple to get started
    • Mobile device friendly
21. Pricing:
22. • Reach out to TeleSafety.
      

Try, Trial, and Try Again

The best safety management software features include a complete set of tools and capabilities intended to expedite and improve maintenance procedures in a variety of sectors. 

These capabilities, which include Work Order Management, Asset Management, Preventive Maintenance, Inventory Management, Reporting and analytics, Mobile Accessibility, and Integration with IoT Sensors, help to improve operational efficiency and asset dependability. 

Choosing a safety management app is significantly more than checking off a feature list; it's about choosing a system that fits smoothly into your operations, offering value at every stage. 

With careful preparation, assessment, and an emphasis on long-term ROI, you can go for a robust SMS that is more than just another tool but a strategic asset in attaining safety excellence. Feel free to check out our article on construction safety apps.