The restaurant industry's use of technology is more than just a fad; of those who want to invest in it this year, 52% are particularly seeking ways to improve operational efficiency.
The restaurant industry is a very competitive and a very dynamic industry, which is possibly the one that is most dynamic. Customer demands and cutting-edge technology change all the time. It keeps evolving and constantly adapting.
These days, there are so many SaaS choices on the market that it can seem very difficult to choose the right one for your business.
If you are operating a hotel in 2025, you have to purchase the best restaurant business platform software to leave behind the competition.
We're here to support you as a restaurant owner or manager in juggling the difficulties of inventory control, cost management, and operational efficiency since we know that falling behind the times can have rather serious repercussions.
The year 2025 provides businesses with all-inclusive solutions to help them prosper in a cutthroat industry, from optimizing stock levels and cutting waste to expediting procurement procedures.
Why settle when you can succeed?
7 Best Restaurant Inventory Management Software
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1. Xenia - All Time Best Restaurant Inventory Management App
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With an all-inclusive suite of solutions, Xenia is one of the best apps to manage inventory in restaurants.
By integrating compliance, everyday end to end operations, and overall maintenance management Xenia makes up for a delightful customer experience.
On top of that, Xenia is also an employee training and accountability program. Restaurant owners and operators can easily develop customized checklists and Standard Operating Procedures (SOPs) using Xenia's integrated restaurant inspection checklist creation module, and then assign them to teams and individual staff with individual characteristics such as category, location, asset, and priority.
Xenia restaurant inventory management app has a dedicated Bluetooth temperature monitoring system with added support for sensors concerning freezers, refrigerators, and temp-probes.
With a comprehensive tracking system for corrective actions, automated processes accelerate responses to out-of-range temperatures.
Xenia's Key Features
- Custom Checklists: As part of your food quality audit, create your own checklists for temperature checks, food storage, and cleanliness inspections. These checklists help to standardize your audit process and ensure that all essential areas are covered effectively.
- Task and Work Order Management: Assign duties and work orders to staff to address any food safety violations discovered throughout the auditing process. This feature helps ensure that remedial steps are taken as soon as possible.
- Efficient Communication: The message and chat capabilities make it simple for team members to interact. This enables more effective audit coordination and speedier resolution of food safety concerns.
- Corrective Actions: Digital solutions assist in maintaining a thorough record of all food safety actions, guaranteeing constant adherence to standards and making compliance simpler to show during inspections.
Pricing
- Free Forever: Free trial for up to 5 users
- Starter: $99 / month for 15 users
- Premium: $199 / month for 15 users with unlimited access to all the core features
- Custom: Need something tailored to your organization?
Priced on per user or per location basis
Available on iOS, Android and Web
2. Supy.io
Is managing your restaurant's inventory a nightmare?
Meet Supy.io, your ultimate ally in streamlining restaurant management.
As one of the best restaurant inventory management software, Supy.io leverages real-time data, precise insights, and automation to cut costs, reduce waste, and skyrocket your profits—all while simplifying your day-to-day operations.
Supy’s six integrated modules are designed to collect and analyze data across your restaurant operations. Gain real-time visibility into your business performance, identify discrepancies, and regain control over your spending—fast.
Imagine a world where your restaurant runs smoothly without any hiccups. Supy.io’s inventory management solution provides you with all the analytics, graphs, and charts you need to stay on top of your game.
No more surprises—just profits on a platter.
Key Features
- Restaurant Inventory Management: Find discrepancies quickly, count your stock three times faster and twice as accurately with Parallel Count, monitor COGS in separate inventories, and access the industry’s most advanced analytics to reduce variance.
- Procurement Made Easy: Speed up your purchasing process with our mobile app, avoid shortages with automated ordering, and discover cost-saving opportunities through clear reporting.
- Invoices & Settlements: Streamline invoice recording, enhance inventory accuracy, and manage supplier payments efficiently.
- Menu & Recipes Management: Perfect your recipes with precise ingredient tracking, link real-time prices to avoid losses, and optimize pricing with our cost simulator.
- Restaurant Analytics: Manage your Back of House with powerful reports on COGS, variance, and item performance, enabling smarter decisions.
- Central Kitchen Management: Turn any branch into a Central Kitchen, streamline internal orders, and manage stock across locations accurately.
Pricing
- Basic Plan: Reduce your COGS with data-driven purchasing, and take back control of supplier payments
- Premium Plan: Cut your spending by powering your operations with real-time data & insights
- Enterprise Plan: Run your multi-branch operations with ultra-high efficiency
All package details are available on request.
3. Peckish
Peckish is a platform for collaborative planning and inventory management that helps suppliers and restaurants save costs and increase revenue. With the strong inventory management platform, you can maximize your daily productivity and save valuable time.
For a restaurant to be sustainable over the long run, stock management is essential. Peckish uses computer vision technology to automatically monitor all entering and exiting objects. You won't need to worry about misplaced objects or unresolved disparities anymore.
Peckish facilitates the cultivation and development of enduring supplier relationships by ensuring that the necessary components are always obtained at the right price and at the right time.
An easy-to-use and intuitive platform can help you efficiently enhance daily operations.
Key Features
- Inventory management: With automatic stock monitoring, you can increase the effectiveness of your inventory management and quickly identify and fix any problems.
- Forecasting: With an accuracy of more than 95%, Peckish's "demand sensing" technology, which integrates external and previous data, is the best in the business.
- Supply chain management: Efficient connection with suppliers and timely delivery of consistently precise ingredients are ensured by the supply chain management features.
- Integrations: Easily interface with the various restaurant systems you already have, including the POS, delivery, HR, CRM, and other systems.
Pricing
- To get accurate pricing details, please contact our sales team and request a quote.
4. Growyze
Growyze is a robust software solution for restaurant inventory management that is intended to assist those working in the hospitality sector.
Growyze software offers accurate and informative stock control solutions that may enhance your restaurant's efficiency and management systems.
Growzyze uses cutting-edge technology to handle complicated but typical issues in its daily operations, making loss prevention simple. The platform serves as a single point of contact for all restaurant inputs, workflows, and insights related to gross profit, accounting, and inventory management.
You can monitor and manage your inventory without manually creating spreadsheets using Growyze. Discrepancy identification, invoice reconciliation, and stock counts are all easily automatable.
As a restaurant owner or manager, your life is made considerably simpler by the automated scanning of all bills and the prompt identification of anomalies between orders, invoices, and delivery. Your odds of success increase with the number of challenges you have.
Growyze provides real-time data on costs associated with products and services, profitability of individual items and menu items, and stock and sales concerns to assist you make well-informed choices. Keep track of your meals and dishes, and constantly be aware of the source of your income.
Key Features
- Stocktake: You can quickly generate stock reports by using your phone to scan barcodes, eliminating the need to manually input data using spreadsheet programs.
- Wastage: Growyze's rapid discrepancy detection, revenue-generating item identification, and enhanced loss prevention systems all contribute to a reduction in waste.
- Supply management: Growyze enables you to take total control, establish order approvals, get notifications of pricing changes and order deadlines, and save all supplier data in one location.
- Revenue analysis: To maximize future income and minimize losses, identify the precise areas where you are losing money and those where you are generating it.
- Multi-user access: To ensure that everyone is on the same page, you can give access to your whole team. Reconciliation of deliveries and stocktakes can be completed by any user.
- Portable software system: Growyze allows you to run your business from anywhere at any time using a smartphone or other compatible device.
Pricing
- Free
- Pro: £69 per month
- Premium: £119 per month
5. Nory
Nory is a powerful operations and inventory management system driven by artificial intelligence that is intended to help restaurants and other hospitality-related enterprises increase productivity and maximize profitability.
Nory is an immensely helpful tool for efficiently managing and expanding your company, and it is trusted by thousands of businesses. With the assistance of artificial intelligence (AI), the tool learns about your daily operations and forecasts sales, plans labor distribution and management, and effectively manages inventory.
The capabilities for inventory and supply chain management, which cover the whole inventory lifecycle from buy to plate, are expertly crafted to assist in streamlining your supply chain. It makes it simple to identify supply and stock problems and significantly lowers waste.
It offers capabilities to enhance your stock management procedures in addition to improving them.
Key Features
- Inventory and supply chain management: Nory streamlines the whole supply chain and helps you cut waste. AI generates accurate order guidance and forecasts inventory utilization many days ahead of schedule. In order to enhance inventory management, waste is also thoroughly examined, all from a single central dashboard.
- Performance management: Obtain automatic and up-to-date performance data on anything from labor efficiency, LTO, and food waste to menu sales. With the performance management tool, you can boost output immediately, forecast demand precisely, and export profit and loss statements in real-time.
- Workforce management: The workforce management tools make it simple to engage, teach, onboard, and reward staff members to boost output and promptly address problems. Nory shrewdly aligns contracts, personnel availability, and capabilities with corporate budgets and demand projections.
- Payroll management: Your HR staff can concentrate on retention and advancement by using Nory's automated payroll process, which covers everything from employee registration to payment processing, pension contribution, and question handling.
Pricing
- For accurate pricing information, please book a call with our sales team and request a quote.
6. Apicbase
Apicbase is a robust food and beverage management system designed for running several restaurants at different locations.
The platform gives you the information and resources you need to enhance daily productivity, client happiness, long-term expansion, and legal compliance.
With Apicbase, you can maintain high operating efficiency while providing a smooth and uniform eating experience at many locations. Maintaining the same quality standards while cutting expenses and optimizing resources is also made much simpler by the data-driven platform.
The platform not only helps you save expenses and increase productivity, but it also enables you to include thorough health and safety protocols to enhance quality control and food safety.
Apicbase is intended to serve as your restaurant's structural foundation, allowing you to manage long-term expansion. For convenience, all F&B data, including profit analysis and menu management, is centralized. You won't need to manually handle operational problems anymore.
Key Features
- Restaurant Inventory management: For restaurants with several locations, you could automate your stocktake using inventory management software. Using the barcode scanner app, you may save time on your F&B stock counts and maintain precise food and beverage stock, even down to the raw components.
- Menu engineering: The main core for developing recipes and menus is the Apicbase recipe creation program. Automated nutrition calculations, allergy reporting, margin controls, and food costings are among the features.
- Procurement: Demand forecasting tools are included in the F&B buying software to assist reduce food waste, save expenses, and improve operations.
- Analytics: You can create successful menus with popular goods by using the key data that Apicbase offers. You can fine-tune menus with ease thanks to the dashboard that combines COGS and sales data for each item.
- Kitchen management: Streamline your back-of-house operations and get a comprehensive picture of your kitchen's administration, including all of its financial information.
Pricing
- To learn about the pricing for each tier, please request a quote.
7. MarketMan
MarketMan is an inventory management system for restaurants that is intended to increase long-term sustainability and optimize operations.
The well-liked software has a ton of features and is designed to automate various processes related to the restaurant industry.
With MarketMan, inventory management, buying, and invoicing can all be automated, greatly reducing the need for spreadsheets. For restaurants looking to use strategic data to drive development, the cloud-based platform is an ideal tool.
With features including order processing, inventory monitoring, cost analysis, and expenditure management, MarketMan provides all the tools you need to take charge of your restaurant's everyday operations without requiring you to spend more time or money.
MarketMan offers specialized applications for iOS and Android to further simplify the process. Additionally, you can effortlessly manage a variety of food service business models using the platform.
Features
- Restaurant management: Take complete control of your restaurant's operations by simply connecting MarketMan to your accounting and point-of-sale systems.
- Inventory management: With MarketMan's inventory management system, you can save costs for products and services, increase profits, and get fast reports based on data that's updated in real-time and projections. It makes inventory item organization, classification, and quantity monitoring simple, which lowers the possibility of stockouts or overstocking.
- Menu engineering: With MarketMan's menu engineering tools, you can maximize profitability and analyze menu performance. To increase income, determine the best-selling products, examine margins, and look for areas where the menu may be improved.
- Purchasing and ordering management: MarketMan's user-friendly design helps to streamline the purchase process. Purchase orders may be created by users, who can then submit them straight to suppliers and monitor order progress, resulting in more efficient communication and fewer human mistakes.
- Food waste tracking: With MarketMan's food waste monitoring features, you can fight food waste and save expenses. Restaurants can reduce waste and boost productivity by keeping an eye on trash levels and spotting patterns.
- Integration: A seamless environment for restaurant operations is created by MarketMan's seamless integration with a variety of POS systems, accounting software, and other restaurant management tools. Data flow is streamlined by this integration, which also removes the need for human data input.
- Reporting and analytics: MarketMan with its extensive reporting and analytics tools can help businesses learn important things about the performance of the restaurant. To help drive data-driven decision-making and to deliver customized reports to the users of inventory levels, purchase patterns, and food prices.
- User-friendly interface: The user interface of MarketMan is easy, intuitive and easy to navigate. Restaurant staff can be trained in little time to work with the platform and exploit its full potential.
Pricing
- Operator: $189.50 per month
- Professional: $238 per month
- Ultimate: $341 per monthCost Savings
Key Features of Inventory Management Software
Restaurant inventory management software tracks inventory down to the ingredient level and easily connects data to recipe preparation, food pricing, buying, receiving, and counting processes.
These sophisticated technologies assist busy pubs and restaurants in ensuring that ingredients are available to meet daily demand. They also aid in the reduction of losses caused by over-ordering, waste, and theft.
Most include built-in POS capabilities or links with leading POS systems to expedite operations and provide managers and owners with real-time visibility into all aspects of the organization.
Consider restaurant inventory management software to be your digital sous chef, meticulously monitoring your restaurant's inventory, decreasing waste, optimizing purchases, and offering actionable insights - all on a clean, user-friendly platform.
Here are its main components:
Ingredient Tracking: A core function of food inventory management is to consistently monitor the levels of food stock within the restaurant. This ensures that each ingredient is available in the right quantities when needed.
Purchasing and Receiving: These processes involve ordering ingredients from suppliers and receiving them. Food inventory management ensures that only the required quantities are ordered and that received items meet the expected quality and quantity.
Menu Planning: Effective food inventory management allows for strategic menu planning. By understanding the availability and usage patterns of ingredients, managers can design menus that are both appealing to customers and efficient for the restaurant.
Demand Forecasting: This involves predicting customer demand for different dishes. With accurate demand forecasting, restaurants can manage their inventory better, minimizing waste and maximizing customer satisfaction.
Maintaining Food Quality: Good inventory management practices help ensure that the quality of food is maintained. This includes proper storage of ingredients to prevent spoilage and waste.
Cost Control: By reducing waste, optimizing purchases, and maintaining a balanced inventory, effective food inventory management helps control costs and increase profitability.
Final Thoughts
In 2025, the best restaurant inventory management software is more crucial than ever. With cutting-edge technologies and an ever-evolving industry landscape, staying ahead of the curve is key to long-term success for restaurant owners.
When the best inventory management software for restaurants for 2025, consider factors such as ease of use, features and functionality, integration capabilities, scalability, cost, support, and training. From Supy.io to MarketMan, there are numerous options available.
Over time, through thorough evaluation of these aspects and choosing a system that aligns with your restaurant's specific needs and goals, you can streamline operations, enhance efficiency, and drive success in an ever-changing industry.
FAQs
Which inventory system would be the most optimal for you to utilize as a restauranteur?
You should utilize the FEFO inventory technique for restaurants since they deal with perishable commodities. This necessitates prioritizing the usage of the oldest food and resources.
Make sure the oldest goods in your storage facilities are front and center, where they are easily accessible. Keep track of what you have on hand to help you decide what to purchase next.
How do restaurants keep track of their inventory?
The kitchen staff of a restaurant keeps tabs on the supply by taking frequent measurements of each item. You can achieve this by yourself or with the help of digital technologies.
To keep track of what's available and what's required, the procedure often includes counting things, monitoring consumption, and updating records after each delivery.
Streamline Food Safety, Maintenance and Daily Operations with Xenia
Xenia unifies food and beverage operations with tools to standardize, track and measure work across every team, asset and facility.
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Our customers love Xenia's robust use cases including:
Food Safety Management
🌡️ Automatic Temperature Monitoring
Xenia leverages temperature sensors that utilize both Bluetooth and LoRaWAN technology to transmit data reliably to your Xenia account. The monitors work continuously in a range of 40°C to 125°C and an accuracy of +/- 0.4°C. When an temperature deviates from a pre-set acceptable range, management is notified to investigate and resolve.
🔎 Smart Inspection Workflows
Xenia's operations template builder has built in conditional logic into each step. This allows you to trigger actions based on a form response such as creating a corrective action on a failed inspection step, sending a notification to management for out of range meter readings, and much more.
✨ Corrective Actions
Operationalize inspections with fast work order assignment arising from a failed inspection step. All corrective data is stored in the checklist submission for auditing and accountability.
📋 Compliance Reports
View live dashboard summaries of tasks, employee performance, template submissions and more. Filter, organize and export compliance reports to PDF and Excel formats to simplify compliance management.
Maintenance Management
🛠️ Work Orders
Create work orders with associated team, asset, location, priority, category and due date. View live progress reports on each work order, chat with teams, and review resulting template submission, images and notes to improve operations.
🧰 Preventive Maintenance
Create a preventive maintenance calendar to ensure asset uptime is not compromised. Attach images, templates, videos and notes to every task and assign to a team or individual for completion.
📲 QR Codes
Generate and attach QR codes to equipment and facility locations to enable fast and accurate inspections and data logs.
📁 Equipment Work History
View work history for every asset and sub asset in Xenia. Review performance data and enable corrective actions to improve your operation.
Daily Operations
✔️ Checklists & SOPs
Create checklists, SOPs, Inspections and Data Logs to power accountability, training and staff clarity on every task.
📆 Recurring Tasks
Create recurring schedules for review meetings, inspections, cleanings and more.
💪 Team Accountability
Defeat pencil whipping and disorganized responsibility assessments by standardizing operations with Xenia. Track time, collect photos, send messages and ensure high quality work.
📊 Team Performance Reporting
Use Xenia's analytics dashboards to view staff work reports. Filter by asset, location, category or due date and export the report in PDF or Excel
Streamline End to End Restaurant Operations With Xenia's Digital Solutions
Xenia unifies BOH and front-ended food and beverage operations with tools to standardize, track and measure work across food business platforms.
Our customers love Xenia's robust use cases including:
🌡️ Automatic Temperature Monitoring
Xenia leverages temperature sensors that utilize both Bluetooth and LoRaWAN technology to transmit data reliably to your Xenia account.
The monitors work continuously in a range of 40°C to 125°C and an accuracy of +/- 0.4°C. When an temperature deviates from a pre-set acceptable range, management is notified to investigate and resolve.
💪 Team Accountability
Defeat pencil whipping and disorganized responsibility assessments by standardizing operations with Xenia. Track time, collect photos, send messages and ensure high quality work.
✔️ Digital Restaurant Checklists & SOPs
Create checklists, SOPs, Inspections and Data Logs to power accountability, training and staff clarity on every task.
🔎 Smart Inspection Workflows
Xenia's operations template builder has built in conditional logic into each step.
Doing so allows you to trigger actions based on a form response such as creating a corrective action on a failed inspection step, sending a notification to management for out of range meter readings, and much more.
🛠️ Dedicated Task Management
Create work orders with associated team, asset, location, priority, category and due date. View live progress reports on each work order, chat with teams, and review resulting template submission, images and notes to improve operations.
📋 Compliance Reports
View live dashboard summaries of tasks, employee performance, template submissions and more. Filter, organize and export compliance reports to PDF and Excel formats to simplify compliance management.
📊 Team Performance Reporting
Use Xenia's analytics dashboards to view staff work reports. Filter by asset, location, category or due date and export the report in PDF or Excel
📆 Recurring Tasks
Create recurring schedules for review meetings, inspections, cleanings and more.
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