Not too long ago, safety measures were little more than a cautionary flyer passed around once a month at team meetings, or some other equally difficult-to-measure assessment.
Thankfully there have been some massive strides in the way we approach protecting the wellbeing of your employees.
In this era of advanced technology and heightened awareness, we take a trip into the realm of safety management system software, exploring the very best solutions tailored to ensure the holistic well-being of workers.
Today we are going to unveil the top safety management system software, each thoughtfully designed to elevate safety standards and foster a secure environment for workers in 2024 and beyond.
Evaluation Criteria for the Best Safety Management System Software
When staring down the features page of a dozen different applications, it’s hard to make sense of it all, especially if this is your first foray into safety management systems. For simplicity’s sake, let’s highlight a few key areas that you should use as a baseline when evaluating safety software.
- Cost: The most obvious, and oftentimes most important factor, when it comes to evaluating a solution. If you can’t afford it, who cares how good it is?
- Manual Processes: How does this tool help me transform my current paper-based, time-consuming processes?
- Safety & Compliance: Seems a little obvious, right? With the number of rules, regulations and certifications necessary to conduct business these days it’s no surprise that one of the best things you can do for your business is automate your compliance. Don’t get caught missing a critical audit or inspection that can cause you to rack up hundreds, or even thousands in fines and lost wages from stoppages.
- Document Control: Closely related to safety & compliance, making sure you have your SDS, company policies, and other important documents easily accessible will be a huge benefit and should be highly valued.
- Risk Management: Don’t become your insurance company’s best customer. Make sure all the proper measures have been taken to ensure you’re not making unforced errors - even better if there’s a tool that can give you a heads up before that happens.
- UX/UI: Finally, there’s the user experience (UX), or user interface (UI). Sometimes they are referred to together as UX/UI, but the easiest way of looking at it is this: do you enjoy using the software? Is it easy to figure out how to perform a certain task without having to read through the manual? If you answered yes to both of these questions, then you can comfortably say that the UX/UI is satisfactory.
Now that we’ve familiarized ourselves with a few metrics by which we can evaluate the different safety management tools, let’s start looking at our options!
11 Best Safety Management System Software In 2024
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1. Xenia - Overall No. 1 Health and Safety Management System
Xenia is our pick for the no. 1 safety management system software available today. With an intuitive application on desktop and mobile (available on both Android and Apple products), there’s no shortage of jobs you can handle in Xenia.
From inspections to audits, and toolbox talks to SDS management, all the way to detailed asset tracking and preventive maintenance scheduling, Xenia has a way of making it easier than ever before.
Businesses can no longer afford to let health and safety (especially on behalf of their employees) take a backseat to more attractive profit-centers.
At the end of the day, your company isn’t making money if your staff are hurt, injured, or demoralized from the lack of care they feel is being provided. Take care of their basic needs and nothing can get in your way of leveling up your operations.
Key Features:
- Work Orders: Tracking work has never been simpler. You can create, assign and manage work orders across any number of teams all from the same dashboard. With real-time notifications and updates you are always in the know, without having to ask. When you’re all done, review and analyze the results and share them with the team via a combination of PDF, CSV, or URL exporting.
- Preventive Maintenance: Schedule, assign, and manage comprehensive maintenance schedules across your entire organization. Some might consider this more relevant to maintenance teams, but guess what? If equipment is in less-than-operable condition, the chances of an on-the-job injury becomes exponentially higher.
- Inspections: Audits and inspections go hand-in-hand with safety compliance, and Xenia has an answer for that too. Perform inspections on mobile, view an end-to-end audit log for accountability, and get a company-branded report sent right to your inbox. With the ability to take pictures, add notes, and create corrective actions immediately during an inspection, this is one feature you can’t miss when evaluating OSHA software.
- Corrective Actions: Make inspections and audits more effective with instant tasks created from a failed step. Then, quickly and easily view those corrective actions on your dashboard so you can track the status of the pending work. Combined with the smart logic automations, you can trust that there is no weak link in your CAPA process.
- Asset Management: Any asset (and sub-asset!) you’d like to keep a record of can be done within Xenia. Serial numbers, purchase dates, manuals, and just about anything else you can think of can be neatly associated with each asset so you’re never fumbling around trying to find the parts list for a repair. Even better is the ability to add QR codes to each object - that way, you can quickly scan the code to pull up the asset and its history in seconds.
Get started for free here.
Pricing:
- Free Forever: 14 day free trial for up to 5 users
- Starter: $99 / month for 15 users
- Premium: $99 / month for 15 users with access to all core features
- Custom: Need something tailored to your organization?
Available for up to 5 users
Premium for $99/month for the first 20 users (with free trial period)
Available on iOS, Android and Web
2. Green Quadrant EHS Management Software by Wolters Kluwer
This one is a heavy-hitter!
Two decades have passed since EHS Management Software was founded and it’s apparent in the depth of their offering.
Arguably the most comprehensive enterprise-level EHS tool on the market today, there’s not much this can’t do. Cloud-based, with modules such as compliance, reporting, health & safety, and more, what’s not to love?
Unfortunately, the price tag is going to be off-putting to some, and that’s putting it mildly. This is a six-figure investment so be sure that what you need is this… wide-reaching and capable.
Key Features:
- Environmental management
- Health & safety management
- Quality management
- Product stewardship
- Incident reporting
Pricing:
- Starts at $100,000 per year.
3. OK Alone
There’s nothing more dangerous than being on a job, alone, and something going wrong.
OK Alone was created specifically to remedy this massive problem. Using an app, text or phone call, these “lone wolves” can check in with HQ regularly.
Incredibly cost-effective and highly accessible (no demo or sales conversation required in order to get a quote) this is a great option for managing worker wellbeing for a disparate crew.
Key Features:
- Flexible check-ins
- Location monitoring
- Panic button
- Man/worker down
Pricing:
- Free trial?: 7-day trial available on their site.
- Pricing: Plans begin at $8/user/month
4. OnScale Solve
Let’s take a quick detour from our usual suspects, shall we?
OnScale Solve is best known as a simulation software, or a supercomputer-powered analysis tool that can run simulations of a huge assortment of scenarios.
An ounce of prevention is worth a pound of cure, so by enabling your teams to go through every possible situation given a set of variables (on a construction site, for example) you can stop accidents and improve safety before even setting foot on the site.
Key Features:
- Intuitive workflows
- Modern UX/UI
- Version management
- Multi-factor authentication
- Detailed simulation status
- Simulation API
Pricing:
- Free trial?: Free plan available with limited usage.
- Pricing: Standard plans begin at $500/month.
5. Cority
Some of the world’s biggest names trust Cority to be their safety management system software, and for good reason.
Their EHS and sustainability clouds are unparalleled in depth and complexity and have exposure to a nearly endless number of industries and verticals.
Typically what we see in companies of this size is a large price tag and an involved implementation period. Inherently this is not a bad thing, but something to keep in mind!
Key Features:
- Vaccination management
- Industrial hygiene
- Occupational health
- Quality essentials
- Customer experience
- Analytics
Pricing:
- Free trial?: Not available.
- Pricing: Contact Cority for more information.
6. Stellguard
First responders may want to check this one out. Stellguard proudly brands itself as field service software made for fire and life safety operators.
They have testing, dispatching, and more available on the platform, in addition to a couple of mobile apps as well.
Key Features:
- Testing
- Scheduling
- Dispatching
- Automation
- Analytics and reports
- Mobile app available
Pricing:
- View the site to get a detailed breakdown, however for small teams (up to 10 users) it begins at $15/user/month.
7. TeleSafety Powered by SafetyBadger
This one is very cool - a novel concept brought to life, you don’t need to be an OSHA expert to run an OSHA safety management system if you have TeleSafety.
They provide users with real-time access to EHS professionals who can consult on issues or challenges your business may be facing.
Another “outside-the-box” approach to safety, it’s like having a safety expert on call without being on payroll.
Key Features:
- On-demand access to safety experts
- Simple to get started
- Mobile device friendly
Pricing:
- Reach out to TeleSafety.
8. Brady LINK360
These guys are the Lockout/Tagout (LOTO) experts.
Providing a comprehensive set of solutions including desktop software, mobile apps, and identification products, you can feel confident in your LOTO process if you’re equipped with LINK360.
Their website is a treasure trove of information about how they get into the nitty gritty of LOTO, so if that’s your focus I highly recommend stopping on by for a read, if you’ve got a minute (or 60).
Key Features:
- Cloud software
- Mobile apps
- Label and tag printing
- Integrations
- 18 supported languages
Pricing:
- Free trial?: Not available.
- Pricing: Reach out to Brady.
9. FTQ360
FTQ360 is a field inspection, quality, and safety management platform for businesses of all kinds (though they seem to focus on construction and oil & gas).
Test data collection, measurements, and inspections are all handled through the platform.
From the beginning of the project lifecycle all the way through to the end, you can use FTQ360 to maintain compliance, and more importantly safety, across your team.
Key Features:
- Punch lists
- Email reports
- Checklists
- Email, phone and chat support
Pricing
- Free trial?: Reach out to FTQ360.
- Pricing: Starts at $349/month for up to 10 inspectors.
10. Xafy Safety App
The only entrant on the list with a funny little cartoon mascot (you gotta get points for that, right?). Xafy helps businesses manage their daily tasks, from checklists to inspections to EHS.
They are Android-focused (sorry Apple devotees) and are European-based, but worth a look if you need a unified platform for those day-to-day items.
Key Features:
- Mobile app
- Web based app
- QR code scanner
- Forms and checklists
Pricing:
- Free trial?: Reach out to Xafy.
- Starts at €126/month.
11. Compliance Manager APP
Compliance Manager APP offers an all-in-one safety management system.
They have a team of experts who collectively have decades of experience in the field, so you know they understand what needs to be done in order to remain compliant.
Key Features:
- WHS management
- SWMS
- SDS
- Plant and equipment
- Training
Pricing:
- Free trial?: Reach out to Compliance Manager APP.
- Pricing: Reach out to the Compliance Manager APP.
Try Xenia, or Try them All to Find the Right Fit for Your Team.
It’s not easy finding the right safety management system for you and your team.
Their health and safety should be the number one concern at all times, so treat the evaluation process with the same care and attention you would for yourself.
It’s easy and free to get started with Xenia here, or get in touch with our team to schedule a demo here.
Thanks for reading, and good luck with your search!
Frequently Asked Questions About Safety Management System Software
Why do I need a safety management system?
You don’t.
Just like you don’t need a phone, or a car, or a laptop. But it makes those things you do every single day so much easier, why wouldn’t you consider investing in a tool like that?
With more and more people entering the workforce, the absolute number of incidents will only go up. The best way you can combat that is by utilizing the best technology available to help you monitor and manage the safety processes that you’ve spent so much time developing.
This seems expensive. Is it really worth the cost?
Absolutely.
Aside from the fact that you can’t put a value on a human life (or a human arm, or leg, or finger for that matter) there are steep fines associated with safety violations.
To use OSHA as a quick example, a violation categorized as “serious” carries a minimum fine of $15,625. If your safety management system software helped you avoid that, you can feel justified in spending a couple hundred a month on it.
Unify Team Operations, Maintenance and Safety Compliance with Xenia
Xenia unifies daily operations, maintenance management and quality assurance to help ensure teams and facilities are effective and efficient.
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Our customers love Xenia's robust use cases including:
Operational Execution
✔️ Checklists & SOPs
Create checklists, SOPs, Inspections and Data Logs to power accountability, training and staff clarity on every task.
💪 Team Task Management
Assign work digitally to defeat pencil whipping and disorganized teams. Complete tasks, chat with teams on any device, track time, collect photos, and ensure high quality work.
📆 Recurring Tasks
Create recurring schedules for daily opening and closings, performance review meetings, inspections, cleanings and more.
📲 Chats & Announcements
Centralize team communications with in task chats, one-on-one chats, team messages and company wide announcements
📊 Team Performance Reporting
Use Xenia's analytics dashboards to view staff work reports. Filter by asset, location, category or due date and export the report in PDF or Excel
Maintenance Management
🛠️ Work Orders
Create work orders with associated team, asset, location, priority, category and due date. View live progress reports on each work order, chat with teams, and review resulting template submission, images and notes to improve operations.
🧰 Preventive Maintenance
Create a preventive maintenance calendar to ensure asset uptime is not compromised. Attach images, templates, videos and notes to every task and assign to a team or individual for completion.
📲 QR Codes
Generate and attach QR codes to equipment and facility locations to enable fast and accurate inspections and data logs.
⚙️ Work Order Requests
Receive, approve and assign work order requests from tenants, regular customers and vendors. Enable requesters to submit, track, and communicate with your team, without access to operations templates or unrelated work orders.
📁 Equipment Work History
View work history for every asset and sub asset in Xenia. Review performance data and enable corrective actions to improve your operation.
Safety Compliance & Quality Assurance
👍 Concrete Brand Standards
Put your brand standards in a clear and operational checklist to be attached to work assignments.
🔎 Smart Inspection Workflows
Xenia's operations template builder has built in conditional logic into each step. This allows you to trigger actions based on a form response such as creating a corrective action on a failed inspection step, sending a notification to management for out of range meter readings, and much more.
✨ Corrective Actions
Operationalize inspections with fast work order assignment arising from a failed inspection step. All corrective data is stored in the checklist submission for auditing and accountability.
📋 Analytics and Reports
View live dashboard summaries of tasks, employee performance, template submissions and more. Filter, organize and export compliance reports to PDF and Excel formats to simplify compliance management.
Unify Safety Operations and Compliance with Xenia
Xenia unifies daily operations, maintenance management and quality assurance to help ensure teams and facilities are effective and efficient.
Mewanwhile, our customers have peace of mind knowing that their woekers are well protected through the software's built in preventive measure, inspection audit and correctional procedure implementation capabilities, enabling frontline teams' safety 24/7.
Safety Compliance & Quality Assurance With The World's Best Safety Management System Software
👍 Concrete Brand Standards
Put your brand standards in a clear and operational checklist to be attached to work assignments.
🔎 Smart Inspection Workflows
Xenia's operations template builder has built in conditional logic into each step. This allows you to trigger actions based on a form response such as creating a corrective action on a failed inspection step, sending a notification to management for out of range meter readings, and much more.
✨ Corrective Actions
Operationalize inspections with fast work order assignment arising from a failed inspection step. All corrective data is stored in the checklist submission for auditing and accountability.
📋 Analytics and Reports
View live dashboard summaries of tasks, employee performance, template submissions and more. Filter, organize and export compliance reports to PDF and Excel formats to simplify compliance management.
✔️ Checklists & SOPs
Create checklists, SOPs, Inspections and Data Logs to power accountability, training and staff clarity on every task.
💪 Team Task Management
Assign work digitally to defeat pencil whipping and disorganized teams. Complete tasks, chat with teams on any device, track time, collect photos, and ensure high quality work.
📆 Recurring Tasks
Create recurring schedules for daily opening and closings, performance review meetings, inspections, cleanings and more.
📲 Chats & Announcements
Centralize team communications with in task chats, one-on-one chats, team messages and company wide announcements
📊 Team Performance Reporting
Use Xenia's analytics dashboards to view staff work reports. Filter by asset, location, category or due date and export the report in PDF or Excel
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