Small companies are the lifeblood of the economy, providing economic prosperity and employment, yet they are the ones subjected to workplace health and safety violations the most.
According to the Health and Safety Executive (HSE), despite continued efforts to promote awareness, work-related illnesses and injuries resulted in the loss of 36.8 million working days in 2021/22.
As an independent business owner, you must understand the importance of health and safety. You want to provide a safe working environment for your workers while also adhering to all requirements.
Both of these objectives must be met with the help of the best health and safety audit software. These tools are intended to make it easier for you to organise safety inspections, monitor audits, and verify compliance with safety standards.
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5 Health and Safety Audit Software For Small Businesses In 2024
Let's take a quick look at some of the best health and safety audit software for better understanding.
1. Xenia - Overall No. 1 Free Health and Safety Audit Software For Small Businesses
Xenia isn't just another H&S software; it's your go-to partner for streamlining safety inspections with ease. Designed with small business owners in mind, Xenia offers an exceptionally user-friendly platform that simplifies and optimizes the entire inspection process.
What sets Xenia apart is its pricing compared to other alternatives, making it the best free health and safety audit software with robust features, perfectly crafted to cater to the unique needs of businesses across various industries.
Needless to say, through a seamless appaorch to centralized daily operations, maintenance management, and quality assurance, Xenia ensures that teams and facilities operate at their peak efficiency.
Hundreds of small businesses worldwide are experiencing a game-changing shift in their health and safety management strategy, thanks to Xenia.
Key Features
- Customizable Checklists: customizable H&S software audit checklists that can be tailored to the unique safety requirements of your small business.
- Real-Time Data Capture: Record and save critical data in real-time using Xenia’s web or mobile app.
- Analytics and Insights: Get a peek into your safety performance trends, areas for improvement, and potential risks.
- Incident Reports: These exhaustive reports are inclusive of incident, hazard, disciplinary, near-miss, damage, and quality Issues.
- Compliance Management: Streamline compliance management by incorporating regulatory requirements into audit checklists and compliance reporting.
Pricing
- Free Plan: At $0 for up to 5 users with access to all the basic features.
- Starter Plan: Starting at $99/month for the first 15 users, includes a work calendar view, work reports, template reports, sub-assets, and sub-locations.
- Premium Plan: Starting at $199/month for the first 15 users, includes reporting dashboards, time and cost tracking, template branding, public form submissions, automated templates, and more.
- Custom Plan: You get unlimited users, a dedicated account manager, onboarding and implementation, and integrations.
Feel free to Book a Demo
Available for up to 5 users
Premium for $99/month for the first 20 users (with free trial period)
Available on iOS, Android and Web
2. SafetyCulture - iAuditor
SafetyCulture, one of the most widely used health and safety audit software, is one of the best solutions for safety audits, transforming the traditional manual evaluation process into a seamlessly streamlined digital workflow.
The data gathered during inspections is efficiently captured on pre-built templates, swiftly analyzed, and instantly transformed into reports. These reports find a home in a centralized repository, ensuring quick access and easy sharing for subsequent audits.
Boasting a comprehensive suite of features, SafetyCulture enables companies to generate precise and insightful reports, contributing to the creation of a safer workplace environment for all.
Key Features
- Geotagging Capabilities: Add GPS coordinates to inspections, offering precise location data for each assessment.
- Electronic Record Signatures: Enable electronic signatures, enhancing the authenticity and accountability of inspection records.
- Customizable Forms: Convert existing paper checklists or Excel spreadsheets into intelligent inspection forms effortlessly.
- Issue Pinpointing: Quickly identify and address issues as they occur in the field, ensuring swift resolution.
- Multimedia Integration: Attach photos and annotate them directly within the app, providing a visual aspect to inspection data.
Pricing
- Free Plan: For up to 10 users, you get the following features: unlimited digital inspections, assign and execute tasks, deliver workplace training, capture and report issues and manage workplace communications and assets.
- Premium Plan: Starting at $24/user/month when billed annually, you get unlimited team members, including lite seats, insight with analytics, seamless integrations, secure access with SSO, customized reports, advanced access rules, and free guest access for external users.
- Enterprise Plan: Visit their pricing page for a quote.
3. Assure
A mobile-first solution, standing at the forefront of safety management, capturing events in real-time, and initiating prompt, proactive responses to safety concerns.
Assure’s user-friendly dashboards and robust reporting tools offer organizations a comprehensive overview of their safety landscape, empowering them to enact measures that enhance safety processes swiftly.
With a versatile range of configurable functionalities, the platform allows businesses to tailor solutions to their unique needs. As one of the best health and safety audit software, they are dedicated partners invested in the success of their clients, collaboratively working to select solutions that seamlessly align with specific safety objectives.
Key Features
- AssureGO+ Mobile Safety App: Self-configurable forms on mobile tools enable easy reporting on any device.
- Self-Configuration Tools: With straightforward tools, you can tailor Assure to your specific process, language, and organisational requirements.
- Geolocation: Allow remote workers to effortlessly record their precise position using GPS mapping on mobile devices, even if they lack an address.
- Issue Pinpointing: Quickly identify and address issues as they occur in the field, ensuring swift resolution.
- BI Dashboards & Analytics: Use interactive dashboards to assess your performance in relation to key performance indicators (KPIs).
Pricing
- Assure has an Annual License Fee, which is tailored pricing based on the configuration of the health, safety, and learning solution specific to your organization's needs.
Visit their website for more information.
4. CorrityOne / Cority
Cority, formerly known as Medgate, is an award-winning EHS software that offers a comprehensive software solution for managing occupational health and safety.
The primary aim of Cority's EHSQ software is to standardize processes, ensuring uniformity and simplifying workflows.
Through a centralized feature-centric approach to data and performance, Cority facilitates the early identification of potential issues. Being a cloud-based health and safety software, Cority is portable and accessible from anywhere.
What sets Cority apart as the best health and safety audit software is its customizable dashboard, allowing users to tailor lists, layouts, menus, and screens to align with their unique workflows.
This user-friendly approach enhances the overall experience, making occupational health and safety management efficient and effective.
Key Features
- Real-time Tracking: Monitor medical trends and regulatory compliance and standardize health data across multiple locations.
- Seamless Communication: Seamless data sharing via charts, trends, and streamlines safety workflows.
- Industrial Hygiene Software Suite: Handle Industrial Hygiene equipment with automatic calibration reminders.
- Environmental Management Software Suite: Streamline environmental health and safety data with environmental management systems.
- Quality Management Suite: Utilizes the Supply portal to track, audit, and score suppliers for quality assurance.
Pricing
- Cority has a Basic Plan starting at $50000/year and does not offer a free EHS software version or trial period.
5. AlertMedia
The AlertMedia mobile app serves as a robust solution for organizations utilizing AlertMedia's emergency communication software.
Catering to both employers and employees, the app provides a streamlined approach to identifying potential threats swiftly and communicating effectively with affected individuals.
Administrators benefit from features such as threat identification, efficient message management, multi-channel notifications, conference call connectivity, and real-time warnings for local threats.
This comprehensive tool empowers administrators to manage incoming messages, update event pages, and ensure timely communication during critical situations.
For employees, the app offers a user-friendly interface to view notifications, respond with valuable information, participate in surveys, and stay updated through event pages.
This full-featured and intuitive mobile app enhances the overall emergency communication process for organizations and their stakeholders.
Key Features
- Real-time Location Monitoring: View employees’ proximity to threats on a live map.
- Intuitive Emergency Communication: Confirm employee safety with instant, two-way messaging and receive multichannel notifications.
- 24/7 Threat Intelligence: Get verified global intelligence on emerging threats with the support of expert analysts.
- Simplified User Management: Assign administrative rights across your organization with multi-level permissions.
- Enterprise-Level Security: GDPR and CCPA-compliant system, with full encryption and world-class security processes.
Pricing
- AlertMedia provides customized pricing depending on your organization's audience size, number of locations, and other characteristics.
What is a Safety Audit Software?
A health and safety audit software is a specialized digital solution designed to streamline and automate the process of preparing for and conducting safety audits within businesses.
It serves as a comprehensive tool for assessing, managing, and improving safety practices and compliance within an organization.
Gone are the days of cumbersome paperwork and manual processes.
Safety audior software empowers business owners by providing them with a centralized platform to efficiently plan, execute, and document safety audits. This software allows businesses to create a secure work environment, protect their employees, and achieve operational excellence.
This digital system revolutionizes the way audits are conducted, offering a wide range of features and benefits that enhance the effectiveness and efficiency of the entire process.
Moving on, with so many options available in the market, determining which software is the best match for your organisation is a challenge. Let’s take a look at the five contenders for the best health and safety audit software for small businesses.
Final Thoughts
Stay ahead in 2024 and prioritize workplace safety and compliance with the assistance of the best health and safety audit software.
If you were to integrete these tools into your compliance protocols, you can proactively navigate evolving regulations and guarantee the well-being of your workforce.
Health and safety audit software for small businesses eliminates concerns about overlooking crucial safety checks or lagging in compliance obligations.
These intuitive tools provide a user-friendly platform for effortlessly overseeing safety audits, inspections, and risk assessments, ensuring a streamlined and efficient process for your organization.
Frequently Asked Questions
What is EHS Software?
(EHS) software, also known as Environmental, Health, and Safety software, is used for the purpose of overseeing and managing regulatory compliance, enterprise risk, and corporate sustainability data and activities. Its main purpose is to help businesses save cost and time, reduce risk, and diminish the chances of unwanted events.
The process used by the software is simple; it initiates by collecting all your information in a centralized database, which includes but is not limited to tasks, documents, and permits. Moreover, it has the ability to extract data from your other systems, such as CMMs, financial, or production data.
The collected information is then organized into intuitive dashboards, which give you a holistic picture of the performance in real time and share it with need-to-know employees.
Why is it Important to Get Health and Safety Audit Software for Small Businesses?
One of the most valuable tools for businesses of all sizes, EHS Audit Software ensures that the working conditions of a given workplace are certified as safe and healthy for employees, contractors, customers, and anyone else who may be affected by the workplace's activities.
One of the primary benefits of conducting safety audits on a regular basis is that organizations can stay up-to-code, keeping in mind the latest safety regulations and standards. Industries like construction and manufacturing, which often go under frequent changes, are some of the primary users of health and safety auditing softwares.
Employers show their commitment to health and safety, comply with legislative obligations, and enhance their overall management systems by conducting frequent H&S audits.
What is the Difference Between EHS and ESG Software?
Despite certain similarities, ESG and EHS are fundamentally distinct. ESG covers a broader range of sustainability issues and challenges than EHS, which is mainly concerned with environmental and employee health and safety standards. ESG and EHS are further distinguished by their various purposes, scopes, and implications.
The basic goal of health and safety audit software for small business is to protect the environment while also ensuring safety and health at work.
It is fueled by adherence to existing regulations such as the US Environmental Protection Agency's (EPA) Clean Air Act and Clean Water Act, the US Occupational Safety and Health Administration's (OSHA) Occupational Safety and Health (OSH) Act, the Canada Labour Code's Occupational Health and Safety Regulations, the European Framework Directive on Safety and Health at Work, and others.
ESG software focuses on lowering a company's effect on a wider variety of issues. It's a financial concept that aims to safeguard investors, improve company assessments, and quantify sustainability benefits.
Unify Team Operations, Maintenance and Safety Compliance with Xenia
Xenia unifies daily operations, maintenance management and quality assurance to help ensure teams and facilities are effective and efficient.
Our customers love Xenia's robust use cases including:
Operational Execution
✔️ Checklists & SOPs
Create checklists, SOPs, Inspections and Data Logs to power accountability, training and staff clarity on every task.
💪 Team Task Management
Assign work digitally to defeat pencil whipping and disorganized teams. Complete tasks, chat with teams on any device, track time, collect photos, and ensure high quality work.
📆 Recurring Tasks
Create recurring schedules for daily opening and closings, performance review meetings, inspections, cleanings and more.
📲 Chats & Announcements
Centralize team communications with in task chats, one-on-one chats, team messages and company wide announcements
📊 Team Performance Reporting
Use Xenia's analytics dashboards to view staff work reports. Filter by asset, location, category or due date and export the report in PDF or Excel
Maintenance Management
🛠️ Work Orders
Create work orders with associated team, asset, location, priority, category and due date. View live progress reports on each work order, chat with teams, and review resulting template submission, images and notes to improve operations.
🧰 Preventive Maintenance
Create a preventive maintenance calendar to ensure asset uptime is not compromised. Attach images, templates, videos and notes to every task and assign to a team or individual for completion.
📲 QR Codes
Generate and attach QR codes to equipment and facility locations to enable fast and accurate inspections and data logs.
⚙️ Work Order Requests
Receive, approve and assign work order requests from tenants, regular customers and vendors. Enable requesters to submit, track, and communicate with your team, without access to operations templates or unrelated work orders.
📁 Equipment Work History
View work history for every asset and sub asset in Xenia. Review performance data and enable corrective actions to improve your operation.
Safety Compliance & Quality Assurance
👍 Concrete Brand Standards
Put your brand standards in a clear and operational checklist to be attached to work assignments.
🔎 Smart Inspection Workflows
Xenia's operations template builder has built in conditional logic into each step. This allows you to trigger actions based on a form response such as creating a corrective action on a failed inspection step, sending a notification to management for out of range meter readings, and much more.
✨ Corrective Actions
Operationalize inspections with fast work order assignment arising from a failed inspection step. All corrective data is stored in the checklist submission for auditing and accountability.
📋 Analytics and Reports
View live dashboard summaries of tasks, employee performance, template submissions and more. Filter, organize and export compliance reports to PDF and Excel formats to simplify compliance management.
Centralize All Your Health, Safety & Compliance Needs Today
Safety and compliance for on-site workers is chaotic at best!
We understand that.
Xenia unifies your business's safety aspects, maintenance management, EHS compliance and quality assurance to help ensure teams and facilities are effective from the start.
Our customers love Xenia's robust use cases including:
Safety Compliance & Quality Assurance
🔎 Smart Inspection Workflows
Xenia's operations template builder has built in conditional logic into each step. This allows you to trigger actions based on a form response such as creating a corrective action on a failed inspection step, sending a notification to management for out of range meter readings, and much more.
✨ Corrective Actions
Operationalize inspections with fast work order assignment arising from a failed inspection step. All corrective data is stored in the checklist submission for auditing and accountability.
📋 Analytics and Reports
View live dashboard summaries of tasks, employee performance, template submissions and more. Filter, organize and export compliance reports to PDF and Excel formats to simplify compliance management.
Operational Execution
✔️ Checklists & SOPs
Create checklists, SOPs, Inspections and Data Logs to power accountability, training and staff clarity on every task.
📲 Chats & Announcements
Centralize team communications with in task chats, one-on-one chats, team messages and company wide announcements
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