From a very general point of view, a building maintenance software is a digital tool that helps building owners and managers organize and track maintenance tasks.
However, there's a lot more to these programs than what meets the eye.
With the right building maintanenca app, you can have that peace of mind that the software will serve as a centralized platform for managing work orders, scheduling preventive maintenance, tracking inventory, and monitoring equipment performance. The software can help streamline the maintenance process, reduce costs, and improve overall efficiency.
But then again, choosing a robust solution isn't easy - especially for new potential online buyers.
This post highlights some of the most important aspects of building maintenance in general, and showcases the best building maintenance app(s) to help you get started the right way.
Let's dig in.
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8 Best Building Maintenance Apps in 2024
Let's take a quick look at our list of recommendations on the best online building maintenance solutions.
1. Xenia - No.1 Best Building Maintenance App
As one of the best building maintenance apps to date, Xenia offers a comprehensive suite of tools, to elevate all your building inspection, maintenance management and safety operations.
The app offers a seamless platform for frontline workers to efficiently oversee the building maintenance operations of both managers and staff.
What sets Xenia apart is its ability to integrate crucial building maintenance features, including task execution, safety, and compliance, into a unified and robust building maintenance management app.
You can easily standardize, track progress, dynamically schedule maintenance tasks, and measure work across all departments and locations.
Managers can effortlessly schedule building maintenance tasks based on priority type, nature, or specific maintenance requirements within its user-friendly dashboard.
On top of that, Xenia has adopted a paperless approach, and that too with a robust collaboration system that completely diteches radio comms and manual record keeping.
This way, all your critical processes and word orders are running on a pre-set schedule, which greatly reduces additional expenses, any possible downtime instances, and near misses!
Key Features
- Smart Inspections: Smart inspections automate corrective tasks, follow-up questions, and photo requirements for a hassle-free process.
- Operations Template Builder: Simplify tasks, inspections, and compliance with customizable templates using our template builder.
- Scheduled Work: Boost productivity with clear task schedules and get instant mobile notifications for your team.
- Task Accountability: Say goodbye to shortcuts. Demand images, notes, and templates for every task to ensure accountability.
- Request Management: Keep work requests in one place, speed up approvals, and track costs and resources effortlessly.
- Incident Handling: Handle incidents seamlessly with mobile reporting, corrective actions, and live progress tracking.
- Team Collaboration: Improve teamwork with quick chats, group updates, company announcements, and task mentions.
- Analytics Insights: Make informed decisions with detailed work analytics, advanced filters, and easy-to-export data.
Pricing
- Free Plan: Free forever includes tasks & work orders, template builder, public template library, internal chats, parent assets, and locations.
- Starter Plan: Starting at $99/month for the first 15 users, includes a work calendar view, work reports, template reports, sub-assets, and sub-locations.
- Premium Plan: Starting at $199/month for the first 15 users, includes reporting dashboards, time and cost tracking, template branding, public form submissions, automated templates, and more.
- Custom Plan: You get unlimited users, a dedicated account manager, onboarding and implementation, and integrations.
Feel Free to Book a Demo Today.
Available for up to 5 users
Premium for $99/month for the first 20 users (with free trial period)
Available on iOS, Android and Web
2. Maxpanda
Maxpanda, a user-friendly Computerized Maintenance Management System (CMMS), simplifies planned maintenance for building maintenance managers and workers.
Easily coordinate with staff, vendors, and on site building maintenance workforce with Maxpanda's straightforward features.
Key Features
- Submit work order requests effortlessly using QR codes.
- Manage assets through an integrated resource library.
- Handle billing and invoicing seamlessly.
- Efficiently manage contracts.
- Accessible on mobile devices and tablets for convenience.
Pricing
- Maxpanda pricing starts at $99/month (with a 7-day free trial).
3. AppFolio
Up next on our best building maintenance app list, we've got AppFolio.
It is your all-in-one solution for successful landlord management, covering accounting, maintenance management operations, marketing, and utilities.
Whether it's residential, commercial, or student housing, AppFolio has got you covered.
AppFolio empowers you to take charge of your assets and expand your business through a centralized platform. With a pay-as-you-go model, you only pay for the features you use, allowing you to tailor your experience to your service needs and business preferences.
Key Features
- Renter Portals: Connect with tenants effortlessly.
- Online Applications, Leases, and Payments: Streamline processes for convenience.
- Property Listings Management: Keep your listings organized.
- Work Order Generation: Easily manage maintenance tasks.
Pricing
- Core: $1.40 per month
- Plus: $3.0 per month
- Max: $5.0 per month
4. Yardi Breeze
Yardi Breeze, a cloud-based software, allows you to handle your properties' maintenance activities, rental applications, tenant and vendor payments, and maintenance requests effortlessly from any device, anywhere.
Its overall features combined with, budget-friendliness, and an overall simple setup caters to property owners regardless of their experience or the number of properties they own.
The built-in accounting system ensures a comprehensive overview of your financial performance.
Key Features
- Manage properties, rental applications, and payments easily.
- Handle maintenance requests efficiently.
- Accessible from any device, providing flexibility.
- Simple setup and user-friendly interface.
- Built-in accounting system for tracking revenue and expenses comprehensively.
Pricing
- Breeze $1 per unit, per month, based on an annual agreement.
- Breeze Premier $2 per unit, per month based on an annual agreement.
5. РауНОА
For commercial building inspectors who are on the lookout for streamlining budget side of their operations, PayHOA comes as a hybrid solution.
It is an all-in-one property management app, with a couple of building maintenance centric features that make it a convenience for landlords and building inspectors altogether.
PayHOA is not just powerful and innovative; it's also simple to use and easy to understand.
Stay connected with tenants and vendors through mass emails, SMS, automatic calls, and physical mailers and invoices.
Key Features
- Dues Collection: Easily collect dues from tenants.
- Unit Management: Efficiently manage your rental units.
- Financial Reports: Generate and share financial reports effortlessly.
- Tenant Surveys: Create, send, and analyze tenant surveys for valuable insights.
- Maintenance Tracking: Track and manage maintenance requests seamlessly.
Pricing
- 0 - 25 units, $49 /mo
- 26 - 50 units, $59 mo
- 51 - 100 units, $99 mo
- 101 - 150 units, $129 /mo
6. Landlordy
Meet Landlordy, a fantastic property management, and one of the best building maintenance apps that seamlessly connects with your smartphone camera, email, and messaging functions for smooth communication and business operations.
Key Features
- Expense Logging: Easily track and log your expenses.
- Rent Payment Management: Collect and manage rent payments hassle-free.
- Organization of Information: Keep contact details, photos, and related documents well-organized.
- Maintenance Checklists: Efficiently manage maintenance tasks with checklists.
- Scheduling Feature: Set up reminders for payments and safety checks to stay on top of important deadlines.
Pricing
- Mini Plan: ($14.99)
- Plus Plan: ($49.99)
- Pro Plan: ($99.99)
7. Maintenance Connection
Maintenance Connection empowers building maintenance managers to cut down on emergency work orders and extend equipment lifespan through its preventive maintenance module.
To that effect, this building maintenance app combines a slew of different features that not only streamline building inspections and management side of things, but also cater to a wider audience from different industry niches.
Altogether, it's a nice solution to have when you are looking for a centralized approach to inspection audits, maintenance and CAPA based workflows.
Key Features
- Manage equipment, fixed assets, and inspections effortlessly.
- Stay productive on the go with mobile functionality and seamless offline data sync.
- Utilize barcode and QR scanning for efficient tracking and management.
- Achieve a holistic approach to maintenance with comprehensive integrations.
- Receive automatic notifications for timely updates, enhancing control and awareness.
Pricing
- Maintenance connection starts at $199/month (with a free trial).
Why Building Maintenance Software is Important?
Building maintenance software is important because it can improve the efficiency and effectiveness of the maintenance process.
As mentioned a bit earlier, through a centralized platform for managing maintenance tasks, the best building maintenance app can help to ensure that work orders are completed on time, preventive maintenance tasks are scheduled and performed, and inventory is tracked.
Doing so can significantly help to reduce downtime, extend the life of equipment, and improve the overall condition of the building.
What to Look for When Choosing a Building Maintenance Software?
When choosing a building maintenance software, there are a couple of things that you need to consider.
Start off with the right combination of UI and UX experience. Look for software that is user-friendly and easy to navigate. The software should be intuitive and require minimal training.
Secondly, it's important to find software that is customizable and can be tailored to meet the specific needs of your building. It includes features such as customizable work order templates, preventive maintenance schedules, and reporting capabilities.
And, don't forget the fact that it's uber important to consider the level of customer support provided by the software provider.
The provider should offer ongoing training and support to ensure that the software is being used to its full potential. Good customer support can also help ensure that any issues or problems are addressed quickly and effectively.
Conclusion
Building maintenance software is crucial for seamless operations, efficient team collaboration, and proactive maintenance.
The biggest piece of advise that we can give you is to go on a trialing spree to see how each application performs.
The best way to do so is to sign up for a free account on different building maintenance management app platforms. Evaluate the software, and see if it matches your business's unique requirements. Once you feel comfortable enough, you can always upgrade to a paid plan.
Good luck!
Building Maintenance FAQs
What is building maintenance software, and how does it benefit businesses?
Building maintenance software is a digital tool used by managers to monitor maintenance tasks and manage personnel.
It ensures smooth daily operations through scheduled inspections, cloud-based reports, and automated workflows. The benefits include preventing downtime, reducing costs, and fostering a proactive culture of maintenance.
How can building maintenance software improve team collaboration?
Effective building maintenance software often includes built-in chat features, allowing teams to work together seamlessly.
As a result, if you were touse these apps, you'd get full control of assignment and tracking of corrective actions, work orders, and tasks with priority levels, due dates, and photo attachments.
Why is real-time analytics an essential feature in building maintenance software?
Real-time analytics in building maintenance software provide a bird's eye view of inspections, the status of corrective actions, and recurring problems over time.
This feature allows managers to identify areas of improvement, address training gaps, and equip the team with the right tools for more efficient and informed decision-making.
Unify Team Operations, Maintenance and Safety Compliance with Xenia
Xenia unifies daily operations, maintenance management and quality assurance to help ensure teams and facilities are effective and efficient.
Our customers love Xenia's robust use cases including:
Operational Execution
✔️ Checklists & SOPs
Create checklists, SOPs, Inspections and Data Logs to power accountability, training and staff clarity on every task.
💪 Team Task Management
Assign work digitally to defeat pencil whipping and disorganized teams. Complete tasks, chat with teams on any device, track time, collect photos, and ensure high quality work.
📆 Recurring Tasks
Create recurring schedules for daily opening and closings, performance review meetings, inspections, cleanings and more.
📲 Chats & Announcements
Centralize team communications with in task chats, one-on-one chats, team messages and company wide announcements
📊 Team Performance Reporting
Use Xenia's analytics dashboards to view staff work reports. Filter by asset, location, category or due date and export the report in PDF or Excel
Maintenance Management
🛠️ Work Orders
Create work orders with associated team, asset, location, priority, category and due date. View live progress reports on each work order, chat with teams, and review resulting template submission, images and notes to improve operations.
🧰 Preventive Maintenance
Create a preventive maintenance calendar to ensure asset uptime is not compromised. Attach images, templates, videos and notes to every task and assign to a team or individual for completion.
📲 QR Codes
Generate and attach QR codes to equipment and facility locations to enable fast and accurate inspections and data logs.
⚙️ Work Order Requests
Receive, approve and assign work order requests from tenants, regular customers and vendors. Enable requesters to submit, track, and communicate with your team, without access to operations templates or unrelated work orders.
📁 Equipment Work History
View work history for every asset and sub asset in Xenia. Review performance data and enable corrective actions to improve your operation.
Safety Compliance & Quality Assurance
👍 Concrete Brand Standards
Put your brand standards in a clear and operational checklist to be attached to work assignments.
🔎 Smart Inspection Workflows
Xenia's operations template builder has built in conditional logic into each step. This allows you to trigger actions based on a form response such as creating a corrective action on a failed inspection step, sending a notification to management for out of range meter readings, and much more.
✨ Corrective Actions
Operationalize inspections with fast work order assignment arising from a failed inspection step. All corrective data is stored in the checklist submission for auditing and accountability.
📋 Analytics and Reports
View live dashboard summaries of tasks, employee performance, template submissions and more. Filter, organize and export compliance reports to PDF and Excel formats to simplify compliance management.
Unify All Your Building Maintenance and Safety Operations with Xenia
Xenia unifies daily operations, maintenance management and quality assurance to help ensure teams and facilities are effective and efficient.
Our customers love Xenia's robust use cases including:
🧰 Preventive Maintenance
Create a preventive maintenance calendar to ensure asset uptime is not compromised. Attach images, templates, videos and notes to every task and assign to a team or individual for completion.
🔎 Smart Inspection Workflows
Xenia's operations template builder has built in conditional logic into each step. This allows you to trigger actions based on a form response such as creating a corrective action on a failed inspection step, sending a notification to management for out of range meter readings, and much more.
✨ Corrective Actions
Operationalize inspections with fast work order assignment arising from a failed inspection step. All corrective data is stored in the checklist submission for auditing and accountability.
✔️ Checklists & SOPs
Create checklists, SOPs, Inspections and Data Logs to power accountability, training and staff clarity on every task.
💪 Team Task Management
Assign work digitally to defeat pencil whipping and disorganized teams. Complete tasks, chat with teams on any device, track time, collect photos, and ensure high quality work.
📲 Chats & Announcements
Centralize team communications with in task chats, one-on-one chats, team messages and company wide announcements
🛠️ Work Orders
Create work orders with associated team, asset, location, priority, category and due date. View live progress reports on each work order, chat with teams, and review resulting template submission, images and notes to improve operations.
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